Quality Systems Specialist

Vaya Space, Inc.; Florida; On-site; USD 60,000 - 85,000; Full time

Job summary

Vaya Advanced Machining, based in Florida, seeks a Quality Systems Specialist to support AS9100 QMS implementation, maintenance, and continual improvement. You will translate requirements into documented, auditable processes and train staff across the organization.

This is an early-career development role with hands-on mentoring in AS9100 implementation, process documentation, internal auditing, corrective actions, and certification readiness.

Qualifications

• Associate or bachelor’s degree in quality, engineering tech, manufacturing, business, operations, information systems, or related field.
• Strong organizational, analytical, written communication, and follow-through skills.
• Ability to document processes and translate requirements into practical controls.
• Comfortable with detailed documents, records, spreadsheets, and enterprise systems.

Responsibilities

• Support implementation and ongoing maintenance of the AS9100 Quality Management System.
• Compare existing processes, procedures, system configurations, and records against quality requirements.
• Maintain implementation trackers, gap logs, risk actions, audit evidence, and certification-readiness records.
• Document how work is performed and identify gaps between requirements and actual practices.
• Develop and revise process maps, procedures, work instructions, forms, checklists, and training materials.
• Coordinate QMS training assignments, completion records, and retraining activities.
• Complete AS9100 internal-auditor training and participate in audits.
• Document objective evidence, findings, and corrective actions.
• Support root-cause analysis, continual improvement, and nonconformities closure.
• Organize documents for internal, customer, registrar audits.
• Collect and validate quality data for management review.
• Maintain compliance with ITAR/export-control and data handling requirements.

Skills

Organizational skills

Analytical skills

Written communication

Follow-through

Education

Associate or Bachelor’s degree in quality/related field

Tools

ProShop ERP

Microsoft 365

SharePoint

Excel

Power BI

Learn365

Job description

Quality Systems Specialist

Summary

Vaya Advanced Machining is seeking a Quality Systems Specialist to support the implementation, maintenance, and continual improvement of our aerospace Quality Management System. Working under the direction of the Vice President of Operations, this position will help translate AS9100 requirements into practical, documented, trained, and auditable business processes.

This is an early-career development opportunity for someone interested in progressing into Quality Systems Management. The successful candidate will receive hands‑on mentoring while gaining experience in AS9100 implementation, process documentation, training, internal auditing, corrective action, and certification readiness.

This is primarily a quality systems role rather than a product-inspection position.

Travel Required

Up to 10%

Required Security Clearance

None (ITAR Eligible)

Essential Duties and Responsibilities

• Support implementation and ongoing maintenance of the AS9100 Quality Management System.
• Compare existing processes, procedures, system configurations, and records against applicable quality requirements.
• Maintain implementation trackers, gap logs, risk and opportunity actions, audit evidence, and certification‑readiness records.
• Work with employees and process owners to document how work is performed and identify gaps between requirements, documented processes, and actual practices.
• Develop and revise process maps, procedures, work instructions, forms, checklists, and training materials.
• Coordinate QMS training assignments, completion records, competency evaluations, and retraining activities.
• Complete AS9100 internal‑auditor training and progressively participate in process, system, and follow‑up audits.
• Document objective evidence, findings, corrective actions, and effectiveness reviews.
• Support root‑cause analysis, continual improvement, and closure of nonconformities and audit findings.
• Organize documents and records for internal, customer, registrar, and regulatory audits.
• Collect and validate quality performance data and prepare supporting information for management review.
• Support the transition to IA9100 following publication of the revised standard and applicable transition requirements.
• Maintain compliance with applicable ITAR, export‑control, customer, cybersecurity, and data‑handling requirements.

• Perform other duties as needed.

Qualifications

• Associate or bachelor’s degree in quality, engineering technology, manufacturing, business, operations, supply chain, information systems, or a related field, or equivalent practical experience.
• Strong organizational, analytical, written communication, and follow‑through skills.
• Ability to observe work, interview employees, document processes, and translate requirements into practical controls.
• Comfortable working with detailed documents, records, spreadsheets, and enterprise systems.
• Willingness to work in both office and manufacturing environments.
• Must be eligible to access ITAR‑controlled information.
• Willingness to work flexible hours as necessary.
• To comply with U.S. export regulations, such as the International Traffic in Arms Regulations and the Export Administration Regulations you must (a) be a “U.S. Person” as defined under those regulations, which includes U.S. citizens, U.S. nationals, lawful permanent residents of the U.S., and protected individual as defined by 8 U.S.C. 1324b(a)(3), or (b) otherwise be eligible to obtain the required authorizations from the U.S. Department of State or U.S. Department of Commerce, as appropriate.

Preferred Qualifications

• Experience in aerospace, defense, precision machining, regulated manufacturing, or quality systems.
• Familiarity with AS9100, ISO 9001, internal auditing, corrective action, risk management, or document control.
• Experience with ProShop ERP, Microsoft 365, SharePoint, Excel, Power BI, Learn365, or similar systems.
• Exposure to manufacturing travelers, inspection records, calibration, material certifications, supplier documentation, First Article Inspection, or configuration control.
• Quality, internal‑auditor, or Lean Six Sigma training or certification.
• Excellent organizational and leaderships skills
• Attention to detail.
• Strong decision‑making skills and a results‑driven approach