Human Resources Coordinator

Mindlance; North Chicago (IL); On-site; USD 52,000 - 82,000; Part time

Job summary

Mindlance is seeking a highly organized HR Coordinator contractor to support HR projects, process documentation, and employee experience initiatives in Illinois. The role focuses on creating clear, user-friendly materials and assisting with HR program rollout efforts.

The ideal candidate is detail-oriented, collaborative, and able to manage multiple priorities with minimal supervision while maintaining confidentiality and handling sensitive information.

Qualifications

• Strong organizational and project coordination skills.
• Excellent written communication and documentation abilities.
• Ability to create clear, polished process documents and visuals.
• Attention to detail and reliable follow-through.
• Experience with HR support, employee communications, or process documentation preferred.

Responsibilities

• Create step-by-step SOPs for self-service stations with photos and clear instructions.
• Support the Employee of the Month program, coordinating communications and materials.
• Develop process maps for HR topics and workflows.
• Assist with rollout of Employee Resource Groups (ERGs), planning and coordination.
• Prepare and organize new hire packets and onboarding materials.
• Collaborate with HR team members to document processes and improve consistency.
• Draft and format professional HR materials for employees and internal stakeholders.
• Maintain confidentiality and handle sensitive information appropriately.
• Support additional HR projects and administrative tasks as assigned.

Skills

Organizational skills

Project coordination

Written communication

Documentation

Attention to detail

Independent work

Microsoft Office

Google Workspace

HR support experience

Tools

Microsoft Office

Google Workspace

Job description

5. Intermediate visual content creation skills (PPTs, Process Maps, Visual Aids/SOPs,)

Position Summary

We are seeking a highly organized HR Coordinator contractor to support HR projects, process documentation, and employee experience initiatives. This role will focus on creating clear, user-friendly materials and assisting with HR program rollout efforts. The ideal candidate is detail-oriented, collaborative, and able to manage multiple priorities with minimal supervision.

Key Responsibilities

• Create step-by-step SOPs for self-service stations, including photos and clear instructions
• Support the Employee of the Month program, including coordination, communications, and recognition materials
• Develop process maps for various HR topics and workflows
• Assist with the rollout of Employee Resource Groups (ERGs), including planning and coordination support
• Prepare and organize new hire packets and onboarding materials
• Collaborate with HR team members to document processes and improve consistency
• Draft and format professional HR materials for employees and internal stakeholders
• Maintain confidentiality and handle sensitive information appropriately
• Support additional HR projects and administrative tasks as assigned

Qualifications

• Strong organizational and project coordination skills
• Excellent written communication and documentation abilities
• Ability to create clear, polished process documents and visual materials
• Attention to detail and strong follow-through
• Comfortable working independently and managing multiple priorities
• Proficiency with Microsoft Office, Google Workspace, or similar tools
• Experience with HR support, employee communications, or process documentation preferred

Preferred Experience

• Creating SOPs, process maps, or training materials
• Supporting employee engagement or recognition programs
• Assisting with onboarding or internal HR communications
• Experience in an HR or operations support role

Experience Level = 3-5 Years

EEO:

“Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.”