Quality Programs and Warehouse Quality Oversight Lead

Siemens Healthineers in; Palo Alto (CA); On-site; USD 167,000 - 230,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Life insurance

Long-term and short-term disability

Paid parking/public transportation

Paid time off

Paid sick time

Job summary

Varian Medical Systems, a Siemens Healthineers company, is seeking a Quality Programs and Warehouse Quality Oversight Lead to steward global quality frameworks for warehouse and service spare parts. You will partner with Logistics, Procurement, Supplier Quality, and Engineering to standardize processes and ensure regulatory alignment across sites.

The role emphasizes governance and oversight rather than day-to-day operations, driving KPIs, risk-based decisions, and continuous quality

Qualifications

• Bachelor's degree in a relevant field and 8+ years in quality within regulated industries.
• Experience with warehouse/3PL quality requirements and QAAs.
• Strong knowledge of QMS, ISO 13485, FDA QSR.
• Proven cross-functional collaboration and data-driven decision making.

Responsibilities

• Lead the development, maintenance, and deployment of global Warehouse Requirements documents.
• Define, implement, and maintain warehouse QAAs and risk-based requirements.
• Partner with Procurement, Logistics, and Supplier Quality for supplier evaluation and monitoring.
• Provide quality input during warehouse supplier selection and risk-based decisions.
• Drive standardization of warehouse quality practices across sites.
• Establish risk-based monitoring and oversight models with audits and surveillance.
• Ensure alignment with QMS/regulated requirements (ISO 13485, FDA QSR).
• Monitor and analyze warehouse quality KPIs to identify trends and drive improvements.

Skills

KPI development

Trend analysis

Data interpretation

Excellent communication

Education

Bachelors in Engineering or related field

Tools

SAP

Excel

Power BI

Job description

Quality Programs and Warehouse Quality Oversight Lead (Finance)

Join us in pioneering breakthroughs in healthcare. For everyone. Everywhere. Sustainably.

Our inspiring and caring environment forms a global community that celebrates diversity and individuality. We encourage you to step beyond your comfort zone, offering resources and flexibility to foster your professional and personal growth, all while valuing your unique contributions.

Varian Medical Systems, a Siemens Healthineers company is seeking a Quality Programs and Warehouse Quality Oversight Lead. In this role you will serve as the global quality lead for warehouse-related requirements, quality programs, standards, and oversight, partnering closely with Logistics, Procurement, Supplier Quality, Service Quality, and Engineering teams. This role is structured across three primary responsibility areas: (1) Warehouse Quality Oversight, (2) Incoming Inspection program standardization for Service Spare Parts, and (3) Repair and Refurbishment Quality Programs. The position is responsible for developing, implementing, and continuously improving global quality frameworks, ensuring consistency, compliance, and scalability across the supply chain. While the role does not own day-to-day operations, it provides leadership, governance, and oversight to ensure alignment with quality expectations and regulatory requirements.

What You will do:

• Lead the development, maintenance, and deployment of global Warehouse Requirements documents, ensuring clarity, scalability, and alignment with regulatory and business needs.
• Define, implement, and maintain warehouse-specific Quality Assurance Agreements (QAAs), including alignment with supplier types and risk-based requirements.
• Partner with Procurement, Logistics, and Supplier Quality to support warehouse supplier selection, evaluation, qualification, and ongoing monitoring.
• Provide quality input and guidance during warehouse supply base selection to enable risk-based decision making.
• Drive standardization of warehouse quality practices across sites, including receiving, storage, handling, segregation, returns, refurbishment, and dispatch.
• Establish risk-based monitoring and oversight models, leveraging Supplier Quality and Service Quality teams for audits and surveillance.
• Ensure alignment of warehouse practices with QMS, SCM processes, and regulatory requirements (ISO 13485, FDA QSR).
• Monitor and analyze warehouse quality KPIs to identify trends and drive systemic improvements.

Incoming Inspection - Service Spare Parts

• Lead development and standardization of global Incoming Inspection requirements for Service Spare Parts, including inspection criteria, sampling strategies, and acceptance standards.
• Define a scalable, risk-based Incoming Inspection framework applicable across internal sites and external warehouse suppliers.
• Partner with Supplier Quality, Customer Service, Engineering, and Operations to align inspection requirements with product risk, supplier performance, and regulatory expectations.
• Establish clear classification and traceability of defects to enable identification of supplier-related issues and support NCC visibility.
• Define data, KPI, and reporting requirements to provide visibility into Incoming Inspection effectiveness, defect trends, and supplier quality performance.

Repair and Refurbishment Quality Programs

• Support development and implementation of global quality requirements for Repair and Refurbishment programs related to Service Spare Parts.
• Partner with Customer Service, Engineering, Operations, and Supplier Quality to define acceptance criteria, testing requirements, and validation expectations for repaired and refurbished parts.
• Drive standardization of processes including traceability, documentation, inspection, and release criteria across repair/refurbishment activities.
• Ensure alignment of Repair and Refurbishment activities with QMS requirements, regulatory expectations, and product performance standards.
• Integrate Repair and Refurbishment outputs into broader quality systems including CAPA, NCR, and supplier performance management processes.

What You will have:

• Bachelor's degree in Engineering, Natural Sciences, Supply Chain, or equivalent (advanced degree preferred).
• 8+ years of experience in Quality, preferably within regulated industries (medical device strongly preferred).
• Experience working with warehouse or 3PL environments and defining/implementing quality requirements or QAAs.
• Experience with supplier quality management, qualification, and oversight activities.
• Strong understanding of QMS and regulatory requirements (ISO 13485, FDA QSR).
• Experience working in cross-functional environments and influencing without direct authority.
• Strong analytical skills including KPI development, trend analysis, and data interpretation.
• Proficiency with SAP, Excel, and data visualization tools (e.g., Power BI).
• Strong communication skills with the ability to translate requirements into actionable guidance.
• Willingness to travel (15-20%).

#LS-OS1

Who we are

We are a team of more than 72,000 highly dedicated Healthineers in more than 70 countries. As a leader in medical technology, we constantly push the boundaries to create better outcomes and experiences for patients, no matter where they live or what health issues they are facing. Our portfolio is crucial for clinical decision-making and treatment pathways.

How we work

When you join Siemens Healthineers, you become one in a global team of scientists, clinicians, developers, researchers, professionals, and skilled specialists, who believe in each individual's potential to contribute with diverse ideas. We are from different backgrounds, cultures, religions, political and/or sexual orientations, and work together, to fight the world's most threatening diseases and enable access to care, united by one purpose: to pioneer breakthroughs in healthcare. For everyone. Everywhere. Sustainably.

To find out more about Siemens Healthineers businesses, please visit our company page here.

The base pay range for this position is:

$167,030 - $229,669

Factors which may affect starting pay within this range may include geography/market, skills, education, experience, and other qualifications of the successful candidate.

If this is a commission eligible position the commission eligibility will be in accordance with the terms of the Company's plan. Commissions are based on individual performance and/or company performance.

The Company offers the following benefits for this position, subject to applicable eligibility requirements:

• medical insurance
• dental insurance
• vision insurance
• 401(k) retirement plan
• life insurance
• long-term and short-term disability insurance
• paid parking/public transportation
• paid time off
• paid sick and safe time

Equal Employment Opportunity Statement: Siemens Healthineers is an Equal Opportunity and Encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.

EEO is the Law: Applicants and employees are protected under Federal law from discrimination. To learn more, click here.

California Privacy Notice: California residents have the right to receive additional notices about their personal information. To learn more, click here.

Export Control: "A successful candidate must be able to work with controlled technology in accordance with US export control law." "It is Siemens Healthineers' policy to comply fully and completely with all United States export control laws and regulations, including those implemented by the Department of Commerce through the Export Administration Regulations (EAR), by the Department of State through the International Traffic in Arms Regulations (ITAR), and by the Treasury Department through the Office of Foreign Assets Control (OFAC) sanctions regulations."

Salary Minimum: 167030Salary Maximum: 229669