Quality Documentation Specialist (175293)

Colgate-Palmolive; Tonganoxie (KS); On-site; USD 53,000 - 80,000; Full time

Benefits offered by this job

Medical, dental, vision

Life insurance

Paid parental leave

Disability coverage

401(k) with company match

Paid time off

Job summary

Colgate-Palmolive is seeking a Quality Documentation Specialist to maintain and elevate the site's Quality Management System (ETQ) in full regulatory compliance. This role reports to the Associate Manager, Quality Compliance and drives continuous improvement, document control, and MOC lifecycles to ensure audit readiness and product quality.

The position requires 1+ years in manufacturing, experience with quality systems, and proficiency with SAP/Google Suite.

Qualifications

• 1+ years of experience in a manufacturing environment.
• 1+ years of experience working with quality systems and Good Documentation Practices (cGMP).
• Demonstrated proficiency with enterprise document management systems and software (e.g., SAP, Google suite).
• Ability to lift up to 50 lbs and work flexible shifts (nights, weekends, holidays) to support operational needs.

Responsibilities

• Oversee and optimize site document control, record management, and Management of Change (MOC) systems to support compliance with cGMP, FSMA, and Colgate Quality Standards.
• Monitor and review daily, weekly, and monthly production records across physical and electronic data capture systems (MES/OPERA) to ensure complete audit readiness and timely finished product release.
• Track, analyze, and report site Quality KPIs—including product non-conformances, holds, customer complaints, and training compliance—to drive data-driven continuous improvement.
• Partner cross-functionally with site leadership, plant teams, and regulatory bodies to resolve technical compliance issues and support internal/external quality audits.
• Develop and deliver quality compliance training modules in collaboration with leadership to build site-wide technical proficiency and safety standards.

Education

Bachelor’s degree in Food Science, Engineering, Chemistry, Biology, Microbiology, or a related technical field

Tools

SAP

Google Suite

Job description

Career Opportunities: Quality Documentation Specialist (175293)

Requisition ID175293-Posted -Quality-United States-Kansas-Tonganoxie-Hill's Pet Nutrition-Travel - up to 10% of time-On-site

No Relocation Assistance Offered Job Number#175293 - Tonganoxie, Kansas, United States

Who We Are

Colgate-Palmolive Company is a global consumer products company operating in over 200 countries specializing in Oral Care, Personal Care, Home Care, Skin Care, and Pet Nutrition. Our products are trusted in more households than any other brand in the world, making us a household name! Join Colgate-Palmolive, a caring, innovative growth company reimagining a healthier future for people, their pets, and our planet. Guided by our core values—Caring, Inclusive, and Courageous—we foster a culture that inspires our people to achieve common goals. Together, let's build a brighter, healthier future for all.

Role Summary

The Quality Documentation Specialist maintains and elevates the site’s Quality Management System (ETQ) in full compliance with regulatory requirements and Colgate Quality Standards. Reporting to the Associate Manager, Quality Compliance, this role serves as a technical resource driving continuous improvement, key quality systems execution, and effective Management of Change (MOC) lifecycles. By maintaining audit readiness and site-wide compliance, this position directly impacts overall product quality and operational excellence across the manufacturing site.

Responsibilities

• Oversee and optimize site document control, record management, and Management of Change (MOC) systems to support compliance with cGMP, FSMA, and Colgate Quality Standards.
• Monitor and review daily, weekly, and monthly production records across physical and electronic data capture systems (MES/OPERA) to ensure complete audit readiness and timely finished product release.
• Track, analyze, and report site Quality KPIs—including product non-conformances, holds, customer complaints, and training compliance—to drive data-driven continuous improvement.
• Partner cross-functionally with site leadership, plant teams, and regulatory bodies to resolve technical compliance issues and support internal/external quality audits.
• Develop and deliver quality compliance training modules in collaboration with leadership to build site-wide technical proficiency and safety standards.

Required Qualifications

• 1+ years of experience in a manufacturing environment
• 1+ years of experience working with quality systems and Good Documentation Practices (cGMP)
• Demonstrated proficiency with enterprise document management systems and software (e.g., SAP, Google suite )
• Ability to lift up to 50 lbs and work flexible shifts (nights, weekends, holidays) to support operational needs

Preferred Qualifications

• Bachelor’s degree in Food Science, Engineering, Chemistry, Biology, Microbiology, or a related technical field
• 1+ years of quality experience specifically within a food or CPG manufacturing environment
• Active certifications such as PCQI, HACCP, or Certified Auditor
• Direct experience with regulatory and auditing bodies (e.g., FDA, USDA, SQF, AIB)
• Proficiency with statistical process control tools (e.g., SPC, Minitab)

Compensation and Benefits

• Salary Range $52,800.00 - $80,000.00 USD
• Pay is determined based on experience, qualifications, and location. Salaried employees may also be eligible for discretionary bonuses, profit‑sharing, and long‑term incentives for Executive‑level roles.
• Benefits: Salaried employees enjoy a comprehensive benefits package, including medical, dental, vision, basic life insurance, paid parental leave, disability coverage, and participation in the 401(k) retirement plan with company matching contributions subject to eligibility requirements.
• Additional benefits include a minimum of 15 vacation/PTO days (hourly employees receive a minimum of 120 hours) and 13 paid holidays (vacation days are prorated based on the employee's hire date within the calendar year).
• Paid sick leave is adjusted based on role and location in accordance with local laws.
• Detailed information regarding paid sick leave entitlements will be provided to employees upon hiring and may be subject to adjustments based on changes in legislation or company policies.

Our Commitment to Inclusion

Our journey begins with our people—developing strong talent with diverse backgrounds and perspectives to best serve our consumers around the world and fostering an inclusive environment where everyone feels a true sense of belonging. We are dedicated to ensuring that each individual can be their authentic self, is treated with respect, and is empowered by leadership to contribute meaningfully to our business.

Equal Opportunity Employer

Colgate is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status (United States positions), or any other characteristic protected by law.

Reasonable accommodation during the application process is available for persons with disabilities. Please complete this request form should you require accommodation.

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