Quality & Documentation Coordinator

Acadian Contractors, Inc.; Abbeville (LA); On-site; USD 45,000 - 65,000; Full time

Job summary

Acadian Contractors, Inc. in Abbeville, LA is seeking a Quality Coordinator to maintain the Quality Management System and ensure compliance with customer specifications. This role emphasizes data book management, document control, and collaboration with project teams.

The ideal candidate will have a HS diploma or equivalent and experience with Excel, Acrobat, and Word, plus attention to detail and organizational skills. Full-time position with opportunities to contribute to quality improvements.

Qualifications

• HS Diploma or equivalent preferred.
• Experience with document management software like Microsoft Excel, Adobe Acrobat, and Microsoft Word.
• Experience with Data Entry and Document Control preferred.
• Organization skills and attention to detail.

Responsibilities

• Compile the Manufacturing Record Books (Data book) for each project required. Data book requirements defined by standard table of content indexes and maintained daily.
• Scan, verify, file, rename and move all required documents to proper job file locations building electronic files and/or print books.
• Review all documentation for data book(s) as per Acadian Contractors standard data book index.
• Accepted review of data book to be forwarded on to project manager.
• Rejected reviews, internally or externally, will be noted and returned with corrective actions.
• Keep the data book list progress status updated on progress, missing items, and pending documents.
• Maintain a positive attitude with internal and external customers by providing quality customer service.
• Other duties as assigned by Manager.

Skills

Organization skills

Attention to detail

Data entry

Customer service

Education

HS Diploma or equivalent

Tools

Microsoft Excel

Adobe Acrobat

Microsoft Word

Job description

Job Summary

The

Acadian Contractors, Inc. maintains a continuing policy of non-discrimination in employment. It is our policy to provide equal opportunity to protected veterans in all phases of the employment process and in compliance with applicable federal, state, and local laws and regulations. This policy of non-discrimination shall include, but not be limited to, the following employment decisions and practices: hiring; promotions; demotions or transfers; layoffs; recalls; terminations; rates of pay or other forms of compensation; selection for training, including apprenticeship; and recruitment or recruitment advertising. All employment decisions are based only on valid job requirements.

• Compile the Manufacturing Record Books (Data book) for each project required. Data book requirements are defined by the standard table of content indexes and shall be maintained on a daily basis. Customer requirements with custom table of indexes may be utilized for data book(s) in lieu of the conventional defined by default Acadian data books.
• Scan, verify, file, rename and move all required documents (Inspection Test Plan, Deviation Request/RFI, NCR Log, Certificate of Conformance, Approved for Construction Drawings, As-Built/Red-Line Drawings, Piece Marked Drawings (Struc.), MTR’s, MTR Matrix, Material Matrix (Struc. Piece Mark), Heat Maps, WPS, WQR’s, Welding Consumable Records, Weld Monitoring Records, Weld Monitoring Equip. Calibration, NDE Matrix, NDE Reports, Heat Stress Reports, Weld Maps, NDE Procedures, NDE Tech Certs, NDE Equipment Calibrations, Hydro Reports, Leak Test Reports, Paint Reports, Coating Inspector Certifications, Coating Procedure, Coating Inspection Instrument Cal, Coating Product Data Specs, Field Work, FAT Procedure, FAT Reports, Certified Weight, I&E, Load Out Drawings, Rigging Documentation, Shipping Documents, Inspection Release Certificate, Load Out Photos) to proper job file locations building the electronic files and/or print books.
• Review all documentation for data book(s) as per Acadian Contractors standard data book index. A customized data book index may be used for customer specific jobs.
• Accepted review of data book to be forwarded on to project manager.
• Rejected reviews, internally or externally, will be noted and returned. Comments list to be reviewed and contact applicable personnel responsible for respective document(s) for final corrections (if unable to correct personally) with support and assistance from Quality Assurance Manager.
• Keep the data book list progress status updated on progress, missing items, and pending documents.
• Maintain a positive attitude with internal and external customers by providing quality customer service.
• Other duties as assigned by Manager.
  
  

Description

Quality Coordinator

Location: Abbeville, LA

Employment Type: Full-time

Job Summary

The Quality Coordinator position requires a person to demonstrate the ability to maintain Acadian’s Quality Management System by using any means necessary to accurately measure, document and satisfy industry and customer specifications. This position requires maintaining existing processes to stay current for accountability and traceability in the quality department. Acadian Contractors, Inc. maintains a continuing policy of non-discrimination in employment. It is our policy to provide equal opportunity to protected veterans in all phases of the employment process and in compliance with applicable federal, state, and local laws and regulations. This policy of non-discrimination shall include, but not be limited to, the following employment decisions and practices: hiring; promotions; demotions or transfers; layoffs; recalls; terminations; rates of pay or other forms of compensation; selection for training, including apprenticeship; and recruitment or recruitment advertising. All employment decisions are based only on valid job requirements.

Responsibilities And Duties

• Compile the Manufacturing Record Books (Data book) for each project required. Data book requirements are defined by the standard table of content indexes and shall be maintained on a daily basis. Customer requirements with custom table of indexes may be utilized for data book(s) in lieu of the conventional defined by default Acadian data books.
• Scan, verify, file, rename and move all required documents (Inspection Test Plan, Deviation Request/RFI, NCR Log, Certificate of Conformance, Approved for Construction Drawings, As-Built/Red-Line Drawings, Piece Marked Drawings (Struc.), MTR’s, MTR Matrix, Material Matrix (Struc. Piece Mark), Heat Maps, WPS, WQR’s, Welding Consumable Records, Weld Monitoring Records, Weld Monitoring Equip. Calibration, NDE Matrix, NDE Reports, Heat Stress Reports, Weld Maps, NDE Procedures, NDE Tech Certs, NDE Equipment Calibrations, Hydro Reports, Leak Test Reports, Paint Reports, Coating Inspector Certifications, Coating Procedure, Coating Inspection Instrument Cal, Coating Product Data Specs, Field Work, FAT Procedure, FAT Reports, Certified Weight, I&E, Load Out Drawings, Rigging Documentation, Shipping Documents, Inspection Release Certificate, Load Out Photos) to proper job file locations building the electronic files and/or print books.
• Review all documentation for data book(s) as per Acadian Contractors standard data book index. A customized data book index may be used for customer specific jobs.
• Accepted review of data book to be forwarded on to project manager.
• Rejected reviews, internally or externally, will be noted and returned. Comments list to be reviewed and contact applicable personnel responsible for respective document(s) for final corrections (if unable to correct personally) with support and assistance from Quality Assurance Manager.
• Keep the data book list progress status updated on progress, missing items, and pending documents.
• Maintain a positive attitude with internal and external customers by providing quality customer service.
• Other duties as assigned by Manager.
  
  

Qualifications

• HS Diploma or equivalent preferred.
• Demonstrate experience on using document management software like Microsoft Excel, Adobe Acrobat, and Microsoft Word.
• Experience with Data Entry and Document Control preferred.
• Organization skills and attention to detail.
  
  

HSE Responsibilities

• Embrace, lead, and demonstrate “Acadian F.I.R.S.T.” – Vision & Mission Statement as fundamental core values.
• Demonstrate implementation of proactive safety processes (JSA, Time Out & TEAM BBS Observations) to achieve an incident-free workplace and advance our safety culture.
• Adhere to all Health, Safety & Environmental (HSE) Management System policies, procedures, best practices, and client-specific site policies.
• Make a personal commitment and be accountable for HSE results, supporting team members through coaching and mentoring to achieve goals.
• Accept coaching and demonstrate ownership and improvement of HSE processes based on feedback and ongoing mentorship.