Quality Documentation Analyst

2600 White Plains Hospital Medical Center; Los Angeles (CA); On-site; USD 28,000 - 43,000; Full time

Job summary

White Plains Hospital Medical Center in White Plains, New York, is seeking an HIM Clerk to process scanned images and analyze electronic medical records for deficiencies, assisting providers with the chart completion process.

The role requires knowledge of the MPI, EMR and HIM software applications, plus the ability to organize and prep medical records, verify document accuracy, and handle deficiencies in the EMR Deficiency Detective Module.

Qualifications

• High School or GED required.
• 1-3 years minimum hospital HIM clerk experience preferred.
• Basic computer skills required (Low proficiency).

Responsibilities

• Processes scanned images and analyzes electronic medical records for deficiencies.
• Assists providers with the chart completion process.
• Verifies scanned documents for correct form name and patient assignment.
• Performs analysis of medical records and verifies that chart completion requirements are met or assigns deficiencies.
• Demonstrates ability to enter, update and/or remove deficiencies in the EMR Deficiency Detective Module.
• Reviews Final Analysis after health care providers have worked on them and verifies completion.

Skills

Basic computer skills

EMR knowledge

MPI understanding

Education

High School or GED

Job description

City/State: White Plains, New York Department: Health Information Management_2 Work Shift: Day Work Days: MON-FRI Scheduled Hours: 8 AM-4 PM Hours Per Pay Period: 75 Pay Rate/Range: $20.4700 - $30.7100/hr For positions that have only a rate listed, the displayed rate is the hiring rate but could be subject to change based on shift differential, experience, education or other relevant factors.

Job Summary

Processes scanned images and analyzes electronic medical record for deficiencies; assists providers with the chart completion process

Essential Functions

• Understands and adheres to the WPH Performance Standards, Policies and Behaviors
• Demonstrates a thorough knowledge of the MPI, EMR and all HIM software applications
• Demonstrates a thorough knowledge of the chart completion requirements
• Demonstrates a thorough knowledge of provider documentation procedures, i.e., e-sign, documentation, orders, and dictation
• Demonstrates the ability to organize and prep medical records
• Verify scanned documents for correct form name and patient assignment
• Performs analysis of medical records; verifies that all chart completion requirements have been met or assigns deficiencies
• Demonstrates the ability to enter, update and/or remove deficiencies in the EMR Deficiency Detective Module
• Reviews Final Analysis after health care providers have worked on them and verifies completion
• Assists physicians with the chart completion process
• Closely monitors the physician suspension process to assure accuracy of both suspension and reinstatement of privileges; promptly notifies the appropriate Department Members when suspension has been lifted
• Refers dictation problems to the Transcription Section for resolution
• Demonstrates the ability to effectively use computer reports applicable to the position
• Understands and applies requirements for release of information
• Organizes and completes work assignments within scheduled work period
• Performs all other related duties as assigned

Qualifications

• High School Required or GED Required
• 1-3 years Minimum of one (1) year of experience as a Clerk in a hospital HIM Department preferred
• Required Basic computer skills required (Low proficiency)

White Plains Hospital Medical Center is an equal employment opportunity employer. White Plains Hospital Medical Center will recruit, hire, train, transfer, promote, layoff and discharge associates in all job classifications without regard to their race, color, religion, creed, national origin, alienage or citizenship status, age, gender, actual or presumed disability, history of disability, sexual orientation, gender identity, gender expression, genetic predisposition or carrier status, pregnancy, military status, marital status, or partnership status, or any other characteristic protected by law. White Plains Hospital is a proud member of the Montefiore Health System, serving as its tertiary hub of advanced care in the Hudson Valley. The Hospital is a 292-bed not-for-profit health care organization with the primary mission of providing exceptional acute and preventive medical care to all people who live in, work in or visit Westchester County and its surrounding areas. White Plains Hospital has outpatient medical facilities across Westchester, including multispecialty practices in Armonk, Hawthorne, Larchmont, New Rochelle, Rye Brook, Scarsdale, Somers, Yonkers and Yorktown Heights; and Scarsdale Medical Group locations in Harrison and Scarsdale. The Hospital is fully accredited by the Joint Commission, and in 2025 received another 5-star rating from the Centers for Medicare & Medicaid Services (CMS) — the highest distinction offered by the federal agency – for the fourth consecutive year. In addition, the Hospital received its third Magnet® designation from the American Nurses Credentialing Center (ANCC), a distinction held by only two percent of hospitals in the country. White Plains Hospital has consistently received the Outstanding Patient Experience Award from Healthgrades®, and in 2025 was awarded an “A” Safety Grade from the Leapfrog Group for the 14th consecutive time.