Quality Document Control Specialist

Panelmatic; Houston (TX); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

HSA (Health Savings Account)

401(k) matched up to 4%

Education reimbursement

Paid time off and holidays

Career advancement opportunities

Job summary

Panelmatic, Inc. is seeking a Quality Document Control Specialist to manage and maintain all QC documentation, drawings, inspection records, logs, and controlled procedures.

You will ensure documents are current, properly tracked, distributed, and compliant with company and regulatory standards. The role requires 3–5 years in document control or quality in a manufacturing environment, strong attention to detail, and proficiency with MS Office and ERP/document management systems.

Qualifications

• 3–5 years in document control, quality, or administrative support in manufacturing.
• Strong attention to detail and organizational skills.
• Proficiency with Microsoft Office and ERP/document management systems.
• Ability to read and interpret engineering drawings (basic level).

Responsibilities

• Maintain and update document control logs inspection logs, calibration logs.
• Track document revision history and ensure version control across all QC documentation.
• Organize and maintain both physical and digital filing systems for QC records.
• Ensure all controlled documents are up to date and accessible to relevant personnel.
• Coordinate with engineering, production, and QC teams to process document change requests (ECRs/ECOs).
• Scan, upload, and back up completed inspection records and quality documents.
• Support internal and external audits by retrieving requested documentation quickly and accurately.
• Verify completeness and accuracy of QC paperwork (inspection reports, certificates of conformance, test data sheets).
• Maintain confidentiality and security of proprietary drawings and quality records.
• Assist in developing and improving document control procedures and filing systems.

Skills

Document control

Quality

Administrative support

MS Office

Engineering drawings (basic)

Education

High school diploma or equivalent

Tools

ERP systems

Document management software

Job description

About Us:

Panelmatic, Inc. was founded in 1957 in Youngstown, OH to serve manufacturing industries with the design and build of custom electrical, instrument, and pneumatic control panels. Our business has sufficiently grown over the years to support expansion for our clients. We have produced control packages for many of America’s top corporations in the chemical, environmental, food, pulp and paper, rubber, petroleum, pharmaceutical, glass, metals, and utilities industries. We also deliver equipment for use worldwide. Our rigorous methodology assures compliance with domestic and international standards. We can meet the needs of our diverse clientele from start to finish through sales, design, fabrication, testing, and delivery.

Since 1957, we have been known for our high-quality, custom-built control packages, our comprehensive service, and our technological and manufacturing expertise. This expertise assures you of our ability to handle the largest and most complex packages quickly and efficiently.

Job Summary:

Panelmatic is currently seeking a Quality Document Control Specialist, responsible for managing, organizing, and maintaining all documentation used by the Quality Control team, including engineering drawings, inspection records, logs, and controlled procedures. This role ensures that all documents are current, accurately tracked, properly distributed, and compliant with company and regulatory standards.

Job Duties:

• Maintain and update document control logs inspection logs, calibration logs,
• Track document revision history and ensure version control across all QC documentation
• Organize and maintain both physical and digital filing systems for QC records
• Ensure all controlled documents (work instructions, inspection criteria, checklists, SOPs) are up to date and accessible to relevant personnel
• Coordinate with engineering, production, and QC teams to process document change requests (ECRs/ECOs)
• Scan, upload, and back up completed inspection records and quality documents
• Support internal and external audits by retrieving requested documentation quickly and accurately
• Verify completeness and accuracy of QC paperwork (inspection reports, certificates of conformance, test data sheets)
• Maintain confidentiality and security of proprietary drawings and quality records
• Assist in developing and improving document control procedures and filing systems
• High school diploma or equivalent
• 3–5 years of experience in document control, quality, or administrative support (manufacturing environment preferred)
• Strong attention to detail and organizational skills
• Proficiency with Microsoft Office (Excel, Word) and document management/ERP systems
• Ability to read and interpret engineering drawings (basic level)
• Strong written and verbal communication skills

Preferred Qualifications:

• Experience with ISO 9001.
• Familiarity with electronic document control systems
• Prior experience in manufacturing, or industrial setting
• Medical, dental, vision, HSA, term life, AD&D, STD, LTD
• 100% medical premium paid for by Panelmatic for the employee-only level medical coverage
• 80% paid for by Panelmatic and 20% paid for by the employee on all other level medical coverage (i.e. employee plus child, employee plus spouse, family)
• 401(k) contributions matched 100% up to 4%
• Scholarships, educational reimbursement, paid volunteerism, and paid personal and professional development provided
• PTO and paid holidays provided
• Career advancement opportunities
• Competitive wages
• Family-friendly environment with average employee tenure above five years