Quality Coordinator

Rhoads Industries; Philadelphia (Philadelphia County); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Competitive health insurance packages

401k matching

PTO

Job summary

Rhoads Industries in Philadelphia seeks a Quality Coordinator to provide administrative support to the Quality department, handling documentation, tracking timelines, and maintaining QMS records.

You will scan, file, organize records, track project milestones, and prepare documentation for audits and customer submittals. A high school diploma is required, with an associate degree preferred, and 1+ years of admin or document control experience.

Qualifications

• High school diploma or equivalent required.
• Associate’s or Bachelor’s degree preferred.
• 1+ years of administrative, clerical, or document control experience.
• Proficient in Microsoft Office and basic scanning/document handling.

Responsibilities

• Maintain quality documentation logs and registers, keeping records current, complete, and accurate.
• Assist with the review of objective quality evidence (OQE) to confirm documentation is present, legible, and complete before filing.
• Follow procedures for recording, indexing, filing, retrieving, and archiving documents, and keep procedures up to date.
• Maintain confidentiality and proper handling of controlled quality records.
• Coordinate with project and quality teams to resolve filing discrepancies.

Skills

Administrative experience

Microsoft Office

Organizational skills

Communication skills

Attention to detail

Education

High school diploma or equivalent

Associate’s or Bachelor’s degree preferred

Tools

Scanning equipment

Document management systems

Job description

Founded and family‑owned since 1896, Rhoads Industries is a total solution provider of industrial fabrication, mechanical/maintenance and maritime services. In addition to our field service and project skilled labor, Rhoads has expansive shipyard facilities and over 300,000 square feet of heavy manufacturing space located in The Navy Yard in Philadelphia. Rhoads’ capabilities enable our customers to achieve superior results by deploying our diverse, highly skilled workforce and fabrication capabilities across commercial, government and maritime projects, all backed by state‑of‑the‑art resources and a 100+ year legacy of leadership.

As a member of the Rhoads team, you’ll join a quickly growing team of energetic, skilled tradespeople and professionals who are committed to delivering exceptional products and services to our customers across every market we serve. We are building on our success across more than a century by continuing to grow an innovative company dedicated to building exciting careers. Come join our journey, and experience what it means to be Done Right with Rhoads.

We are currently looking for a Quality Coordinator to join our dynamic, fast‑paced, and growing team. The Quality Coordinator provides administrative support to the Quality department, reporting to the Quality Assurance Manager. This position is responsible for the day‑to‑day administration of quality documentation, including tracking project timelines and due dates, assisting with the review of objective quality evidence (“OQE”), and managing, scanning, organizing, and filing quality records so that they are kept together, in order, and accurate. The Coordinator helps ensure that documentation supporting Rhoads’ Quality Management System (“QMS”) and customer quality requirements is complete, current, and readily retrievable.

What You Will Be Doing

Documentation & Records Management

• Maintain quality documentation logs and registers, keeping records current, complete, and accurate.
• Assist with the review of objective quality evidence (OQE) to confirm required documentation is present, legible, and properly completed before filing.
• Follow established procedures for recording, indexing, filing, retrieving, and archiving documents, and help keep those procedures up to date.
• Maintain confidentiality and proper handling of controlled quality records.

Scanning, Filing & Organization

• Scan, upload, index, and file quality records, ensuring documents are kept together, in order, and easy to retrieve.
• Organize and maintain electronic and hard‑copy filing systems for quality plans, inspection and test records, certifications, and related documents.

Project Tracking & Scheduling

• Track and maintain project timelines, milestones, and submittal due dates, and provide reminders to the Quality team so deliverables are completed on schedule.
• Perform routine data entry and update tracking spreadsheets, checklists, and status reports.

Coordination & Support

• Compile and distribute quality documentation and project‑related information to the appropriate personnel as directed.
• Prepare documentation packages and assemble records needed for internal reviews, customer submittals, and audits.
• Communicate with members of the project and quality teams to obtain missing documents and resolve filing discrepancies.
• Perform other administrative duties as assigned.

Your Background

• High school diploma or equivalent required.
• Associate’s or Bachelor’s Degree preferred.
• 1+ years of administrative, clerical, or document control experience.
• Familiarity with document review, filing, and records management is a plus.
• Strong organizational skills with attention to detail and accuracy.
• Ability to manage multiple tasks, track deadlines, and prioritize workload.
• Proficient in Microsoft Office (Word, Excel, and Outlook).
• Comfortable using scanning equipment and document management/filing systems.
• Good written and verbal communication skills.
• Basic familiarity with quality documentation or ISO, UL, or AISC certifications is a plus.
• Must be a U.S. Citizen and pass all background clearances.

The Work Environment at Rhoads

• The performance of this position involves exposure to construction or industrial areas where the use of personal protective equipment such as safety glasses, hard hats and hearing protection is required.
• Must be able to work in a variety of physical positions, including sitting, standing, walking, and driving in an automobile.
• May require walking and standing on irregular, uneven surfaces in an industrial setting and possibly at increased heights climbing and descending ladders and ship stairways.

What Rhoads Can Offer You

At Rhoads Industries, our team is the foundation of our success. Along with a competitive salary, we offer a variety of additional benefits designed to support your well‑being and promote a healthy work‑life balance for you and your family.

Benefits Include

• Competitive health insurance packages
• 401k matching
• PTO

Our Location

We are based out of The Navy Yard in Philadelphia, a reimagined industrial locale with more than 150 companies, 15,000+ people, 20 acres of parks, dining options, public art, and events throughout the year. Recognized as a leading model for repurposing military and industrial assets for a diversified modern economy, The Navy Yard has been dubbed “the coolest shipyard in America.”

For more information about Rhoads Industries and our opportunities please visit RhoadsInc.com and follow us on LinkedIn.

Rhoads Industries, Inc. is an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, and disability.