Quality Assurance Clerk: Documentation & Records

47G; Salt Lake City (UT); On-site; USD 30,000 - 48,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with company match

Paid time off

Health Savings Account (HSA)

Flexible Spending Accounts (FSA)

Company-paid life and AD&D insurance

Short- and long-term disability

Job summary

Karman Space and Defense is seeking a Quality Assurance Clerk to support manufacturing operations and the Quality Management System. You will review inspection documentation, maintain controlled records, and prepare Technical Data Packages for customer requirements, ensuring data integrity and audit readiness.

Your role emphasizes attention to detail, tolerance for multiple priorities, and collaboration with Quality Engineering, Operations, and suppliers to sustain product conformity.

Qualifications

• Highschool diploma or equivalent.
• Working knowledge of Quality Management System (QMS) principles and controlled documentation practices.
• Ability to review manufacturing and quality records for completeness, accuracy, required approvals, revision status, and product traceability.
• Understanding of documentation integrity, including accurate data entry, verification, indexing, scanning, storage, retrieval, and transfer of records while preserving original data and audit trails.
• Proficiency with Microsoft Office applications and experience using, or ability to learn, ERP systems, electronic document-management systems, quality databases, and customer portals.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities with limited supervision.
• Effective written and verbal communication skills, including the ability to coordinate documentation corrections with internal teams, suppliers, and customers.
• Ability to follow established procedures, maintain confidentiality, protect controlled information, and retrieve accurate records for audits and customer reviews.

Responsibilities

• Reviews manufacturing travelers, inspection reports, CofCs, and related quality documentation for completeness, accuracy, legibility, approvals, revision status, and product traceability.
• Identifies documentation discrepancies and coordinates timely corrections with Quality Engineering, Quality Assurance, Operations, Supply Chain, and suppliers while preserving original inspection data and audit trails.
• Maintains controlled quality and manufacturing records by scanning, indexing, filing, retrieving, and archiving documentation in approved electronic repositories and ERP systems.
• Verifies accurate data entry and transfers between source documentation, ERP systems, quality databases, and customer portals, promptly reporting suspected data-integrity issues or unauthorized changes.
• Maintains traceability of quality records to applicable part numbers, revisions, lots, serial numbers, work orders, purchase orders, suppliers, and customer requirements.
• Coordinates with suppliers to obtain and correct required quality documentation, including CofCs, inspection reports, and material or process certifications.
• Compiles, reviews, and verifies manufacturing and quality documentation to assemble complete TDPs and customer submittals.
• Collects, validates, and reports supplier performance and QMS metrics, including on-time delivery, quality performance, and documentation accuracy.
• Supports internal, customer, and regulatory audits by locating, verifying, and providing controlled records and objective evidence.
• Protects confidential, proprietary, and controlled information while maintaining compliance with documented procedures, retention requirements, and applicable customer requirements.

Skills

QMS principles

Documentation control

ERP systems

MS Office

Education

High school diploma

Tools

ERP systems

Electronic document mgmt systems

Quality databases

Job description

Karman Space and Defense is seeking a Quality Assurance Clerk to support manufacturing operations and the Quality Management System. You will review inspection documentation, maintain controlled records, and prepare Technical Data Packages for customer requirements, ensuring data integrity and audit readiness.

Your role emphasizes attention to detail, tolerance for multiple priorities, and collaboration with Quality Engineering, Operations, and suppliers to sustain product conformity.