Quality Assurance & Advocacy Lead Analyst

Airspace; Carlsbad (CA); On-site; USD 90,000 - 120,000; Full time

Job summary

Airspace, a remote-first logistics innovator, seeks a Quality Assurance & Advocacy Lead Analyst. You will investigate customer escalations, analyze data to find root causes, and drive corrective actions across Operations to protect the reliability Airspace delivers for time-sensitive shipments.

You will diagnose trends, provide actionable feedback to Operations Leadership and Account Managers, onboard new hires into ZenQMS, and support QMS tasks across Airspace sectors, including Aerospace, High

Qualifications

• Experience identifying root causes and implementing corrective actions.
• Ability to provide clear feedback and coaching to teams.
• Experience coordinating across multiple sectors in operations.

Responsibilities

• Investigate escalations and perform root-cause analysis with CAPA actions.
• Review trends and drive corrective/preventive actions across Operations.
• Deliver feedback to Operations Leadership and Account Managers.
• Onboard new hires into ZenQMS and support QMS tasks as needed.
• Maintain knowledge of Airspace sectors and subsectors.

Skills

Root cause analysis

Feedback & coaching

Cross-sector coordination

Quality mindset

Tools

ZenQMS

Zendesk

WorkRamp

Live order tracking

Call monitoring system

Job description

Company Introduction

Airspace is a tech-enabled freight forwarder that’s redefining how the world’s most critical packages are delivered. Headquartered in Carlsbad, California, Airspace has employees who are based around the world. Our European headquarters is in Amsterdam, The Netherlands.

Company Introduction

Airspace is a tech-enabled freight forwarder that’s redefining how the world’s most critical packages are delivered. Headquartered in Carlsbad, California, Airspace has employees who are based around the world. Our European headquarters is in Amsterdam, The Netherlands.

As a recognized leader in AI and machine learning, our team leverages data and patented technology to coordinate logistics across a global network of drivers and airlines. Our goal is to deliver those packages that are truly mission-critical in a way that is faster, more transparent, more secure, and more accountable than ever before. The items we deliver range from organs for transplant, to parts for critical machinery including grounded aircraft and highly sensitive components such as semiconductors.

Airspace has been rated one of America’s best Startup Employers and listed as one of CNBC’s Disruptor 50 companies. Airspace has the support of leading investors such as Telstra Ventures, HarbourVest Partners, Defy Partners, DBL Partners, and Scale Ventures. To date the company has raised more than $140m.

The company is growing rapidly and serving more places around the world than ever before. We are looking for passionate, motivated individuals who want to make an IMPACT every day to help us execute on our mission of reshaping the world of time-critical logistics.

Job Overview

The Quality Assurance & Advocacy Lead Analyst investigates customer escalations, analyzes operational data to spot trends, and drives corrective and preventive action across Operations to protect the reliability Airspace’s clients depend on for their most time-critical shipments. This role is a fit for someone who’s analytical and detail-driven, comfortable turning data into root-cause findings and clear documentation, and confident delivering feedback and performance reviews to Operations Leadership and Account Managers — someone who wants to build a quality-first culture, not just enforce one.

What You'll Do

Including but not limited to

• Support CAPA/shipment investigations — root cause analysis and corrective action implementation, and help review and report on trends.


• Investigate and resolve complex escalations; identify customer trends, quality concerns, and operational gaps to drive continuous improvement and risk mitigation.


• Provide recommendations to continuously improve procedures and policies throughout the organization.


• Analyze calls and provide feedback to ensure Operations Specialists are delivering the best communication to Airspace clients.


• Research customer satisfaction issues, develop corrective action plans, and monitor results through to closure.


• Onboard new hires into ZenQMS under the QMS function, including setting up their reporting lines, and assist the QMS Manager with other tasks as needed.


• Assist with customer error codes.


• Perform additional duties and responsibilities as assigned by the Director of QA&A, Sr. Manager of QMS, and/or Chief Business Officer.


• Maintain expertise across all Airspace Sectors and Subsectors:

Industrials

• Aerospace & Defense


• High Tech


• Manufacturing & Industrials


• 3PL & Other

Healthcare

• Lifesciences


• Health Systems & Labs


• Medical Devices

Requirements

• Minimum of 5 years’ experience in a QA&A Analyst, Customer Advocate, Lead, or Sr. QA&A department position, or any of the following:




• 5+ years of experience in Airspace Operations, with at least 2 years’ experience in an Operations Management role.


• 7+ years’ experience in the Industry with a competitor, with at least 4 years’ experience in an Operations Management, Quality Assurance role, or Customer Advocate position.

Technical skills/knowledge

Mastery of 5-Why Principles and Analysis, most critically identifying root causes and the development and implementation of solutions (corrective actions & preventative actions).

• ZenQMS for documenting audits, findings, and corrective/preventive action plans.


• Zendesk for ticket management and escalations, especially for analysts with a Primary Sector assignment.


• WorkRamp for completing the required Guide/Pathway training for Quality Assurance Management & Advocacy.


• Working knowledge of the live order/shipment tracking system needed to conduct real-time order analysis.


• Familiarity with the call monitoring/recording system used to review Operations Specialist client communication.

Non-technical skills/qualities

• Delivers clear feedback via ZenQMS on call quality (Twilio calls), customer complaints, coaching


• Juggles live order monitoring, call reviews, open investigations, and cross-sector requests without letting slower-burning work (like corrective action follow-through) fall through the cracks.


• Spots when a customer satisfaction issue points to a broader process gap and recommends policy or procedure changes company-wide.


• Understands Airspace's products, services, mission, and strategic goals well enough to judge whether a recommendation actually serves the business, not just the individual ticket.


• Drives corrective actions across Operations and other teams QA&A doesn't directly manage.


• Comfortable being assigned to a Primary Sector while remaining flexible to jump into any sector as operational needs shift, including extended hours, evenings, and weekends.

Role Details

Department: Quality Assurance & Advocacy (QA&A)

Reports to: Director of QA&A

Location: Remote

Schedule: Monday-Friday, with flexibility for weekends if required due to business needs

Success Metrics

This year

• Salesforce, Zendesk, and Slack access provisioned and used independently (no walkthroughs needed) by day 30


• 100% of required ZenQMS and WorkRamp training modules completed by day 30, with passing scores on any built-in assessments


• Can independently pull a record/case in Salesforce and Zendesk without assistance by end of month 1


• Manager sign-off that the person can take on a full independent caseload of lower/mod