Quality Associate (Third-Party Manufacturing)

Medici Brands; New York (NY); On-site; USD 95,000 - 110,000; Full time

Benefits offered by this job

Company equity options

Health, Vision, Dental Insurance (100%

401(k) with 4% match

Gym expenses covered

Paid PTO

Job summary

Medici Brands in New York City is seeking a Third-Party Manufacturing (3PM) Quality Associate to support the day-to-day quality management of contract manufacturers. This role ensures co-manufacturers meet quality, food safety, product, and documentation requirements.

The incumbent will work with Quality, Manufacturing, R&D, and external partners to support finished goods quality, lot release, COAs, documentation, CAPAs, and continuous improvement across David’s external manufacturing network.

Qualifications

• Background in Food Science, Regulatory Affairs, Quality or related field.
• Experience in food, beverage, or CPG quality, regulatory, supplier quality, or food safety.
• Strong documentation and follow-through in a fast-paced, scaling environment.

Responsibilities

• Support qualification and onboarding of new contract manufacturers against quality and food safety requirements.
• Coordinate collection and review of co-man documentation, certifications, and quality records.
• Maintain co-man onboarding materials, quality agreements, and audit-related actions.
• Participate in audits, site visits, trials, and quality meetings; track actions and follow-ups.
• Maintain co-manufacturer scorecards and dashboards to track quality and performance.

Skills

Cross-functional collaboration

Strong organizational skills

Documentation focus

Travel willingness

Education

Background in Food Science/Regulatory Affairs/Quality/Food Safety

Tools

TraceGains

Job description

Medici Brands is the parent company of David, Epogee, HallPass and several emerging brands launching in the near future. Medici Brands is led by CEO Peter Rahal, Co-founder and former CEO of RXBAR, and is focused on building brands that break the tradeoffs between taste and nutrition that have classically existed.

The Company:

Role Overview:

The Third-Party Manufacturing (3PM) Quality Associate supports the day-to-day quality management of David’s contract manufacturers (co-mans). This role helps ensure that co-manufacturers consistently meet David’s quality, food safety, product, and documentation requirements.

The 3PM Quality Associate will work closely with Quality, Manufacturing, R&D, and external manufacturing partners to support finished goods quality, specification compliance, lot release, traceability, documentation, and continuous improvement across David’s external manufacturing network.

Core Responsibilities:

Co-Manufacturer Management

• Support the qualification and onboarding of new contract manufacturers against David’s quality and food safety requirements.
• Coordinate collection and review of required co-man documentation, certifications, and quality records.
• Support maintenance of the co-man onboarding materials, and quality agreements.
• Participate in co-man audits, site visits, production trials, and routine quality meetings.
• Maintain the co-man audit schedule and track completion of required follow-up actions.
• Track CAPAs and non-conformances, follow up with co-mans on open actions, and elevate overdue or significant issues.
• Maintain co-manufacturer dashboards, scorecards, and performance metrics in partnership with Quality and Manufacturing.

Lot Release & COA Management

• Coordinate finished goods lot release activities for products manufactured by co-mans.
• Review finished goods Certificates of Analysis (COAs) against approved specifications and flag discrepancies for review.
• Track testing results and required documentation to ensure all release requirements are completed.

Systems & Documentation

• Support QMS implementation and ongoing use with co-manufacturing partners.
• Maintain SOPs, specifications, quality agreements, and other controlled quality documentation.
• Participate in weekly quality and co-man meetings and document actions and follow-ups.
• Maintain co-manufacturer scorecards and dashboards used to track quality and operational performance.
• Ensure quality documentation is accurate, current, organized, and audit-ready.
• Help translate product development requirements into manufacturing specifications, quality requirements, and production documentation.

Required:

• Background in Food Science, Regulatory Affairs, Quality, Food Safety, or related field

• Experience in food, beverage, or CPG quality, regulatory, supplier quality, or food safety
• Working knowledge of food safety and regulatory frameworks (FDA, FSMA, GFSI, HACCP, Prop 65)
• Strong organizational skills with a high bar for documentation and follow-through
• Ability to work cross-functionally in a fast-paced, scaling environment

Preferred:

• Experience with supplier audits, CAPAs, and recall execution
• Familiarity with TraceGains or similar supplier management systems
• PCQI, HACCP, or GFSI experience
  Experience working directly with co-manufacturers, ingredient suppliers, and 3PLs
• Willingness to travel domestically and internationally as needed

• This is a full-time, in-office role based in New York City. We work onsite five days a week- when the culture fits, it is fun to be in the office together
• Salary: $95,000-$110,000 per year, inclusive of bonus
• Company equity options
• 100% covered Health, Vision, Dental Insurance
• 401(k) with 4% match
• Additional perks, such as covered gym expenses
• Substantial and required PTO