Quality Administrative Coordinator

NorthEast Precast; Vineland (NJ); On-site; USD 55,000 - 60,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) retirement plan with company 7-

Paid vacation and sick leave

Paid company holidays after 30 days

Basic life insurance

Job summary

Northeast Precast in Vineland, New Jersey, is seeking a highly organized Quality Administrative Coordinator to support our Quality team. This is a primarily administrative and documentation-focused role, working on records, audits, and compliance in a construction/manufacturing environment.

The ideal candidate will manage quality documentation, assist with audits, and coordinate responses with auditors and inspectors, ensuring accuracy and timely follow-up.

Qualifications

• Highly organized and detail oriented.
• Able to manage large volumes of documentation accurately.
• Strong follow-through and ability to track open items to completion.
• Comfortable communicating with auditors, inspectors, and internal teams.

Responsibilities

• Maintain organized quality records, files, and documentation.
• Coordinate audits, schedule meetings, and prepare materials for auditors.
• Enter, organize, and track quality information in company systems.
• Support QA team with documentation review and corrective actions.

Skills

Highly organized

Detail oriented

Strong follow-through

Auditing support

Communication skills

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

The construction industry has never been more ready for innovation and Northeast Precast stands at the forefront. As our country’s infrastructure ages and new technologies emerge, we’ve established ourselves as a leader in offsite construction. Seamlessly integrating construction and manufacturing, we operate one of the country’s most advanced precast concrete facilities, setting new benchmarks in the industry.

At our facility in New Jersey, we employ people that serve in many different capacities, including laborers, truck drivers, engineers, drafters, equipment operators, project managers, and sales.

Do you have what it takes to be a part of the NEP team?

"Our success is credited to the dedication and hard work of our employees."

- John Ruga, CEO of Northeast Precast

A Great Fit for Northeast

When you apply for a position at Northeast Precast, we want to ensure you are a good fit for the position and the company. This way, you are starting what we hope is a long-term career and partnership. If you have the traits and values that align with our company, we encourage you to apply today.

• Motivated
• Inspired
• perseveranT
• Responsive
• Solutions Oriented

Northeast Precast recognizes the value of benefits to employees and their families. We support employees by offering a comprehensive and competitive benefits program. These are just some of the benefits that we offer to full-time employees:

• Paid Holidays Six annual paid holidays
• Medical, Prescription, Dental, Vision and Group Life Insurance Available to full time employees. Basic dental coverage and group life insurance are offered at no cost to the employee
• Voluntary Benefits Included are: Short-Term Disability, Long-Term Disability, Life Insurance, Accident, Critical Illness and Hospital Coverage
• 401(K) Plan Enrollment is available twice per year

Northeast Precast boasts a diverse workforce that includes construction professionals, engineers, equipment operators, skilled craftsmen, and a wide range of other talents.

• Laborers
• Truck drivers
• Drafters
• Skilled Craftsmen
• Project managers
• Business Management
• Internships

FAQs

As our list of projects continues to expand and our company grows, we are regularly looking for dedicated individuals to join our team. Take a look through our available positions to see if they would be a good fit for you.

The experience required is often based on the specific position. We encourage you to thoroughly review the job listing to ensure you are a good fit. However, at Northeast Precast, we encourage the continual training and learning of our employees. If you don’t have experience in construction or precast concrete manufacturing but embody the values of our company, we would still like to speak with you.

We encourage our team members to continually improve their experience and expand on their knowledge. As you grow, so do your career opportunities. There are always opportunities to advance with Northeast Precast.

Open Positions

Position:Quality Administrative Coordinator

Location: Vineland, NJ

Job Id:292

# of Openings:1

Quality Administrative Coordinator

Location: Vineland, New Jersey - On-siteEmployment Type: Full-timeSchedule: Monday through Friday, 7:00 a.m.-4:00 p.m.Salary Range: $55,000-$60,000 annually

Final compensation will be determined based on the selected candidate’s relevant experience, qualifications, and skills.

Position Summary

Northeast Precast is looking for a highly organized, detail-oriented administrative professional to support our Quality team. This is a primarily administrative and documentation-focused position. The ideal candidate is someone who enjoys keeping information organized, following processes, maintaining accurate records, tracking details, and making sure things get done. The successful candidate will also serve as a professional point of contact for auditors and third-party inspectors, helping them navigate our quality documentation, presenting requested information, and coordinating responses to their questions and requests. We are looking for a sharp, dependable administrative professional who is comfortable working in a construction/manufacturing environment and can learn and understand quality terminology, procedures, and compliance requirements.

Key Responsibilities

Administrative & Documentation Support

• Maintain organized quality records, files, forms, and documentation.
• Ensure required documents are complete, current, and properly filed.
• Review documentation for missing information, errors, or inconsistencies.
• Enter, organize, and track information using Microsoft Office and company systems.
• Follow up with employees and departments when information or documentation is missing.
• Help keep quality-related information organized and easy to find.

Audit & Compliance Support

• Help coordinate customer, certification, and third-party audits.
• Schedule meetings, organize documents, and prepare materials for auditors and inspectors.
• Gather requested records and documentation.
• Serve as a professional point of contact during audits and inspections.
• Present and explain applicable quality records, procedures, forms, and documentation.
• Help auditors and inspectors locate the information they need.
• Communicate questions or technical issues to the appropriate Quality leader.
• Take notes and document audit findings, observations, and follow-up items.
• Track corrective actions and other open items through completion.
• Maintain organized records of audits, findings, and completed corrective actions.
• Review quality documentation for accuracy, completeness, and consistency.
• Maintain required quality records, audit documentation, and supporting files.
• Assist departments with maintaining accurate and complete quality records.
• Identify missing, incomplete, inconsistent, or outdated documentation and coordinate necessary corrections.
• Maintain organized electronic and physical filing systems for quality-related records.

Quality System Support

• Help maintain current quality procedures, forms, checklists, and other documentation.
• Assist with internal documentation reviews and quality audits.
• Track quality-related action items and follow up with responsible individuals.
• Identify missing or outdated documentation and help get it corrected.
• Learn and become familiar with quality, compliance, and production terminology.
• Bring recurring documentation or process issues to the attention of Quality leadership.

Qualifications

• Highly organized and detail oriented.
• Comfortably managing a large amount of documentation and information.
• Strong follow-through and able to consistently track open items to completion.
• Comfortable learning technical terminology, quality requirements, and company procedures.
• Able to understand written procedures and recognize when something is missing, inconsistent, or does not look right.
• Comfortable communicating with people throughout a manufacturing and construction environment.
• Confident and professional when meeting with auditors, third-party inspectors, customers, and other outside parties.
• Able to clearly present and explain documentation and information and respond professionally to questions.
• Able to recognize when a question requires technical expertise and know when to involve Quality or Operations leadership.
• Proficient with Microsoft Word, Excel, Outlook, and similar computer applications.
• Professional, dependable, and able to work independently.

This position is primarily office-based but may require entering production or manufacturing areas. Employees must follow all company safety requirements and wear required personal protective equipment when entering designated areas.

Eligible full-time employees are offered:

• Medical, dental, and vision insurance after 90 days of employment.
• Company-paid basic life insurance in the amount of $25,000.
• Voluntary accidents, disability, critical illness, and hospital indemnity insurance options.
• Paid vacation based on length of service.
• Paid sick leave in accordance with company policy and New Jersey law.
• Paid company holidays after 30 days of employment.
• 401(k) retirement plan & Company 401(k) match

Northeast Precast is an equal opportunity employer. Employment decisions are made without regard to race, color, religion, sex, pregnancy, national origin, age, disability, genetic information, veteran status, sexual orientation, gender identity or expression, marital status, or any other characteristic protected by applicable federal, state, or local law.

Northeast Precast participates in E-Verify to confirm the identity and employment eligibility of newly hired employees.