Quaker Fellow – Facilities

The University of Pennsylvania; Philadelphia (Philadelphia County); On-site; USD 10,000 - 60,000; Full time

Job summary

Join a prestigious institution as a Quaker Fellow in Facilities, where you will play a vital role in supporting the athletic department's operations. This unique opportunity allows you to engage with a diverse community while overseeing essential facilities tasks, managing work orders, and assisting with events. The role offers hands-on experience in a vibrant environment, perfect for those looking to make a meaningful impact in a renowned university setting. Embrace the chance to grow professionally while enjoying the rich cultural offerings of Philadelphia.

Benefits

Comprehensive Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

Retirement Plans

Qualifications

• 1-2 years of experience in intercollegiate athletics preferred.
• Strong verbal and written communication skills required.

Responsibilities

• Support pro-staff with day-to-day tasks within DRIA facilities.
• Manage the DRIA facilities deferred maintenance list.

Skills

Verbal Communication

Written Communication

Organizational Skills

Collaboration

Education

Bachelor's Degree or Equivalent

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint, SharePoint, Teams)

Job description

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

Posted Job Title

Quaker Fellow – Facilities

Job Profile Title

Temporary Employee - Non-Exempt

Job Description Summary

This position is part of the Quaker Fellowship program. The person in this role is responsible for performing select facilities duties as listed in the job description.

This includes, but is not limited to, overseeing the facilities deferred maintenance list, tracking work orders, assisting with the management of the van fleet, and working events. This position receives direct administrative supervision and guidance from the Assistant Athletic Director/Director of Facilities.

Job Description

Responsibilities

• Support pro-staff with day-to-day tasks within DRIA facilities
• Work with Operations Staff, Facilities Services, Housekeeping, and contract services for all athletic venues and events to meet the needs of coaches and administrators. Act as secondary event manager for various athletic contests as well as outside events.
• Submit work orders as needed after building walks and as requested by facilities professional staff.
• Review closed work orders in AIM (facilities software) for completion and cost analysis
• Manage the DRIA facilities deferred maintenance list with oversite from the Facilities pro staff.
• Manage the mileage and gas inventories of all departmental vans. Ensure cleanliness and report maintenance issues. Create van schedule and distribute keys as necessary.
• Follow-up on specific housekeeping projects and cleaning requests per facilities pro-staff
• Review and assist with set-up and breakdown needs for intercollegiate events and outside rentals.
• Attend weekly facilities and project meetings with facilities staff. Take notes and follow-up on requests of facilities pro-staff.
• Conduct weekly athletic facility walk-throughs and complete facility checklists pertaining to each athletic space. Enter work order requests for repairs as needed.
• Perform other duties and assists with special projects as assigned

Qualifications

• 1-2 years of experience within an intercollegiate athletics department preferred.
• Pursuing bachelor’s degree or equivalent.
• Strong verbal and written communications skills.
• Possesses working knowledge of Microsoft Office platforms, including Outlook, Word, SharePoint, Teams, Excel, and PowerPoint.
• Ability to professionally collaborate with a diverse group of coaches, staff, and students-athletes.
• Exhibit strong organizational skills with the ability to manage time and independently execute tasks on a deadline.
• Ability to work a flexible schedule(nights/weekends /holidays) as needed
• Ability to be on your feet for extended periods of time

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Division of Recreation & Intercollegiate Athletics

Pay Range

$7.25 - $18.00 Hourly Rate

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job’s level. Internal organization and peer data at Penn are also considered.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin(including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protectedunder applicable federal, state or local law.

Special Requirements
A background check may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health and Life: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefitsto protect you and your family’s health and welfare.
• Retirement:Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

Please note that benefit eligibility is determined/based on ACA guidelines.