QC Sample Coordinator II

PCI TRGR Penn Pharmaceutical Services Ltd; Madison (WI); On-site; USD 30,000 - 39,000; Full time

Job summary

PCI Pharma Services in Madison, Wisconsin is seeking a QC Sample Coordinator II to support the QC Sample Management group. You will assist with material control, sampling, testing coordination with internal and external labs, and the preparation of material certificates for QA review.

The role requires 2–5 years of relevant experience, strong attention to detail, proficiency in MS Office, and the ability to work in a fast-paced, cross-functional team.

Qualifications

• 2-5 years relevant business experience.
• Proficient in MS Office; strong attention to detail.
• Able to communicate effectively both orally and in writing.
• Ability to multi-task in a dynamic environment with changing priorities.
• MasterControl experience a plus; cGMP experience a plus.

Responsibilities

• Review incoming material receipt packets to assess testing needs.
• Schedule sampling of raw materials and ensure proper documentation.
• Coordinate testing with internal and external labs and review results.
• Assist with preparation of material certificates for QA review.
• Perform routine data generation and problem solving; escalate issues timely.
• Support CAPA, deviation investigations, and audit responses as needed.
• Order/restock laboratory and office supplies; attend scheduling meetings.
• Coordinate training for new hires on sampling processes.

Skills

MS Office Proficiency

Attention to detail

Communication skills

Cross-functional teamwork

Multi-tasking

Tools

MasterControl

Job description

Life changing therapies. Global impact. Bridge to thousands of biopharma companies and their patients.We are PCI.Our investment is in People who make an impact, drive progress and create a better tomorrow. Our strategy includes building teams across our global network to pioneer and shape the future of PCI.Date Issued:August 5, 2026Application Deadline:August 12, 2025Wage Level:hourlyJOB DESCRIPTION:Position Title: QC Sample Coordinator IILocation: Madison WIDepartment: Quality Control / Incoming materials and samples coordinatorReporting To: Manager, Quality ControlResponsible For (Staff): NoThis position will have responsibility for supporting activities in the QC Sample Management group, which includes use of material control procedures and specification documents, raw material sampling & inspection, participation in the coordination of testing with internal and external resources, and collection of data and material certificates for review by QAESSENTIAL DUTIES AND RESPONSIBILITIES:Review incoming material receipt packets to assess testing needsRegularly check USP, EP, and JP Compendia for material monograph updatesCreate and revise cGMP documents and Raw Material Specifications documents per current industry standardsSchedule sampling of raw materialsRoutinely perform aseptic sampling inside a Biological Safety CabinetPerform routine cleaning of sampling facilitiesRequest quotes and purchase orders for testing performed externallySubmit all applicable sample submission paperwork to the appropriate testing labsAssist with regular communications with 3rd party labs performing external testingPerform dimensional inspections on packaging componentsManage shipment of all final product samplesReview testing results to ensure accuracy and compliancePerform routine data generation and problem solvingEscalate testing failure or safety concerns to management in a timely mannerIndependently manage deviation, out-of-specification or aberrant result investigations, as neededAssist with CAPA, MOC competition, and Audit responses, as neededOrder/restock laboratory and office supplies, as needed.Complete assigned training in a timely fashionAttend scheduling meetings and communicate critical timelines or potential challenges to the pending manufacturing scheduleReview final product and sampling plans for accuracyCoordinate training experiences for new hires on the sampling processesQUALIFICATIONS:Required:2-5 years relevant business experienceProficient in MS Office.Must have strong attention to detail as well as ability to work in a cross-functional team environmentProfessional interpersonal skills and the ability to communicate well orally and in writingAbility to multi-task in a dynamic environment with changing prioritiesAbility to work independently as well as on a team, with limited supervisory oversightMaster Control experience a pluscGMP experience a plusSpecial Demands:Must be able to walk and drive between local sitesMust be able to physically wear laboratory protective attire and equipment, including but not limited to gowning, goggles, face shields, respirators, and protective glovesMust be comfortable working with and handling hazardous materials in safety cabinetsMust be able to safely lift 40+ lbs.#LI-RS1Join us and be part of building the bridge between life changing therapies and patients. Let’s talk futureEqual Employment Opportunity (EEO) Statement:PCI Pharma Services is an Equal Opportunity/Affirmative Action Employer. We do not unlawfully discriminate on the basis of race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, or any other protected status.At PCI, Equity and Inclusion are at the core of our company’s purpose: Together, delivering life-changing therapies. We are committed to cultivating an inclusive workplace by holding ourselves accountable to the highest standards of understanding, fairness, respect, and equal opportunity – at every level. We envision a PCI community where everyone can belong and grow, and we strive to bring this vision to reality by continuously and intentionally assessing our people practices, policies and programs, marketing approach, and workplace culture.