QC Documentation Coordinator Senior

Gulfstream Aerospace; Appleton (WI); On-site; USD 55,000 - 83,000; Full time

Benefits offered by this job

Medical, prescription, dental and vis

Retirement savings plan

Competitive compensation

Job summary

Gulfstream Aerospace is seeking a QC Documentation Coordinator Senior in Appleton to prepare logbook entries and documentation for returning aircraft to service. You will process work orders, prepare reports, and draft customer communications.

In this role you will train new coordinators and ensure documentation aligns with FAR requirements. Proficiency with Gulfstream Mainframe, Cognos, and MS Office is expected; aircraft knowledge is preferred.

Qualifications

• High School Diploma or GED required.
• 3 years related aviation experience.
• Proficient in Word, Excel and Access.

Responsibilities

• Prepare aircraft logbook entries for release into service after maintenance.
• Process completed work orders for scanning.
• Prepare and deliver the Delivery and Technical Acceptance Reports.
• Prepare shipping memos and mail customers, logbook entries.
• Provide cover letters for all correspondence with customers.
• Primary trainer for newly hired Coordinators.

Skills

Verbal communication

Written communication

Interpersonal skills

Phone etiquette

Education

High School Diploma or GED

Tools

Gulfstream Mainframe

Lotus Notes Mail

Scheduler

Cognos

Word

Excel

Access

Job description

QC Documentation Coordinator Senior in GAC Appleton

Unique Skills:

Together we fly

Our aircraft are industry leaders and so are our people. We're looking for talented, motivated individuals who are ready to do innovative work, and we offer exciting career opportunities worldwide.

https://youtu.be/EnlF9wrVh2Y

Gulfstream employees benefit from a total rewards package that includes

• competitive compensation
• medical, prescription, dental and vision coverage starting on day 1
• retirement savings plan

Visit outsidegulfstream.com/benefits to learn more about our benefits plans.

Education and Experience Requirements

High School Diploma or GED required. 3 years related aviation experience. Must be proficient in Microsoft Office computer systems inclusive of Word, Excel and Access.

Position Purpose:

Assist the Return to Service Documentation Analyst in the preparation and completion of all documentation required. to return aircraft to service in accordance with F.A.R. 43.9 and F.A.R. 43.11. Give direction to and assist other QC Documentation Coordinators to ensure work is performed in an efficient and timely manner.

Job Description

Principle Duties and Responsibilities:

Essential Functions:

1. Prepare aircraft logbook entries for the release of the aircraft back into service after maintenance with the following documents: Inspection/maintenance records for aircraft, engines and apu; Removal and installation record; Equipment list; Airworthiness directives; Technical directives to include ASCs, CBs and ACBs; FAA Form 337; Any additional foreign country required. documentation.
2. Process completed work orders for scanning with records retention department.
3. Prepare and deliver the Delivery and Technical Acceptance Reports.
4. Prepare shipping memos and mail customers, logbook entries, etc.
5. Provide cover letters for all correspondence with customers.
6. Primary trainer for newly hired Coordinators.

Additional Functions:

1. Proofing of all work prior to an analyst reviewing. .
2. Proficient with office procedures, policies and corporate policies. .
3. Update office databases for captured statements and CMP using Cognos. .
4. Complete initial work up for entries from reduced work order copies. .
5. Coordinate office equipment repairs. .
6. Place orders for Return to Service office supplies. .
7. Assist managers with special projects. .
8. Willing to work overtime and weekends as the work load dictates. .

Perform other duties as assigned.

Other Requirements:

1. Must be proficient with electric typewriter.
2. Must be proficient in Gulfstream Mainframe, Lotus Notes Mail and Scheduler.
3. Strong verbal and written communication skills, strong interpersonal skills, and strong phone etiquette.
4. Must posses a comprehensive working knowledge of setting up electronic file structures for record storage and retrieval. .
5. Basic knowledge of aircraft preferred.
6. Must be able to type 45 words per minute.

This job requires one to be able to read, write, speak, and understand the English language.

Additional Information

Requisition Number: 237638

Category: Quality Assurance

Percentage of Travel: Up to 25%

Shift: First

Employment Type: Full-time

Posting End Date: 11/11/2026

Equal Opportunity Employer / Individuals with Disabilities / Protected Veterans

Gulfstream does not provide work visa sponsorship for this position, unless the applicant is a currently sponsored Gulfstream employee.

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Gulfstream Aerospace Corporation, a wholly-owned subsidiary of General Dynamics (NYSE: GD), designs, develops, manufactures, markets, services and supports the world's most technologically-advanced business jet aircraft