QA Document Coordinator

Ultimate Staffing; Fenton (MO); On-site; USD 71,635,000 - 80,231,000; Full time

Job summary

Ultimate Staffing is seeking a QA Document Coordinator in Fenton, MO. This role supports the Quality Management System by managing quality documentation, records, and processes to ensure accuracy and compliance.

The ideal candidate will be highly organized, detail-oriented, and experienced with documentation within regulated or quality-focused environments. You will work cross-functionally to support compliance and continuous improvement initiatives.

Qualifications

• Associate degree in Science, Biology, Chemistry, QA, or related field.
• Experience in documentation, document control, quality assurance, or regulated environment.
• Proficiency with Microsoft Word and Excel.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Ability to work independently and manage multiple priorities.
• Strong written and verbal communication skills.

Responsibilities

• Support and maintain QA goals and objectives.
• Investigate, troubleshoot, and assist in resolving quality-related issues.
• Monitor QA activities including training records, SOPs, SOPBRs, QMS documents, change controls, and customer feedback records.
• Follow and support established procedures within the QMS.
• Coordinate and maintain employee training records and training compliance requirements.
• Review, revise, update, and control quality documents.
• Create new documentation, SOPs, forms, and SOPBRs as needed.
• Maintain document control systems and ensure proper version control.
• Monitor equipment records and coordinate maintenance documentation.
• Review shipment documentation to ensure quality and compliance requirements.
• Stay current on quality regulations, industry standards, and best practices.
• Support audits, inspections, and compliance-related activities.
• Assist with continuous improvement projects and corrective action documentation.
• Perform additional duties as assigned.

Skills

Attention to detail

Organizational skills

Time management

Written and verbal communication

Independent work

Multitasking

Education

Associate degree in Science, Biology, Chemistry, QA, or related field

Tools

Microsoft Word

Microsoft Excel

Job description

Employment Type: Full-Time/ Temp to Hire

Pay: $25-28/hr

Department: Quality Assurance

Reports To: Quality Manager

Location: Fenton, MO

Position Summary

QA Document Coordinator

The QA Document Coordinator plays a critical role in supporting and maintaining the Quality Management System (QMS) by ensuring quality documentation, records, and processes remain accurate, compliant, and up to date. This position is responsible for document control activities, employee training record management, quality system support, and coordination of quality-related documentation efforts.

The ideal candidate is highly organized, detail-oriented, and experienced in managing documentation within a regulated or quality-focused environment. This individual will work closely with cross-functional teams to support compliance, continuous improvement initiatives, and overall quality objectives.

Key Responsibilities

• Support and maintain Quality Assurance goals and objectives.
• Investigate, troubleshoot, and assist in resolving quality-related issues.
• Monitor Quality Assurance activities, including:
  • Training records
  • Standard Operating Procedures (SOPs)
  • SOP Batch Records (SOPBRs)
  • Quality Management System (QMS) documents
  • Change controls
  • Customer feedback records
• Follow and support established procedures within the Quality Management System.
• Coordinate and maintain employee training records and training compliance requirements.
• Review, revise, update, and control quality documents.
• Create new documentation, SOPs, forms, and SOPBRs as needed.
• Maintain document control systems and ensure proper version control.
• Monitor equipment records and coordinate equipment maintenance documentation.
• Review shipment documentation to ensure quality and compliance requirements are met.
• Stay current on quality regulations, industry standards, and best practices.
• Support audits, inspections, and compliance-related activities.
• Assist with continuous improvement projects and corrective action documentation.
• Perform additional duties as assigned within and outside the department.

Required

• Associate degree in Science, Biology, Chemistry, Quality Assurance, or a related field.
• Previous experience in a documentation, document control, quality assurance, or regulated environment role.
• Proficiency with Microsoft Word and Excel.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Ability to work independently and manage multiple priorities.
• Strong written and verbal communication skills.

Preferred

• Experience working within a Quality Management System (QMS).
• Experience reviewing and maintaining SOPs and controlled documents.
• Knowledge of change control processes, employee training records, and quality documentation practices.
• Experience supporting audits or compliance programs.
• Background in manufacturing, laboratory, pharmaceutical, medical device, biotechnology, or other regulated industries.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.