PURCHASING TECHNICIAN (Promotional & Open Competitive)

San Lorenzo Unified School District; San Lorenzo (CA); In loco; USD 52.000 - 70.000; Tempo pieno

Descrizione del lavoro

San Lorenzo Unified School District is seeking a detail-oriented purchasing clerk to support the procurement of supplies and equipment. You will prepare and process purchasing forms, obtain pricing data, review requisitions, and issue purchase orders while maintaining accurate records and inventory of textbooks/workbooks.

You will coordinate with the district to ensure compliance with policies and timelines, handle inquiries, and support asset disposal and reporting efforts as needed.

Competenze

• Experience with purchasing, requisitions and vendor communications.
• Familiarity with inventory management and asset reporting.
• Strong math and data entry skills.
• Ability to interpret rules and use office software.

Mansioni

• Prepare, review, verify and process purchasing forms and documents.
• Obtain pricing and related purchasing data.
• Review and process purchase requisitions; verify accuracy of expense approvals.
• Issue purchase orders and maintain automated records.
• Maintain inventory of textbooks/workbooks and coordinate obsolescence.
• Respond to inquiries concerning purchasing and order status.
• Operate office equipment and maintain records and reports.

Formazione

High school diploma

Strumenti

Microsoft Excel

Procurement software

Descrizione del lavoro

Under the direction of an assigned supervisor, perform a variety of technical and clerical duties related to the purchasing of supplies and equipment to assure compliance with established guidelines and regulations. Prepare, review, verify and process purchasing forms and documents; obtain pricing and related purchasing data.

Review and process purchase requisitions; understand supply and equipment specifications; check completeness of order information and verify accuracy of expense and budgetary approvals.

Process returns of incorrect/defective items according to established procedures.

Issue purchase orders to vendors maintain automated records as appropriate.

Review and resolve outstanding purchase orders that remain open at the end of each fiscal interim, to assure timely closure and resolution of open orders. Issue change notices or cancellations as deemed appropriate.

Prepare and maintain a variety of records and reports related to purchase orders, expenditures and assigned activities; organize, maintain and update filing systems.

Maintain the centralized inventory of textbooks/workbooks. Coordinate the process of discarding obsolete and unrepairable textbooks.

Process stores requisitions for warehouse fulfillment.

Respond to inquiries concerning purchasing in general and provide information concerning order status.

Pick up, sort and distribute purchasing intra/inter-District mail.

Operate a variety of office equipment including a calculator, scanner, copier, typewriter, computer and assigned software.

Maintain the fixed asset system; coordinate with Warehouse Supervisor for asset disposal and update of database for new and replacement units.

Other duties

Perform related duties as assigned.

Knowledge and abilities

Knowledge of:

• Purchasing practices and procedures.
• Basic accounting practices, procedures and terminology.
• Basic inventory procedures.
• Modern office software applications.
• Oral and written communication skills.
• Interpersonal skills using tact, patience and courtesy.
• Telephone techniques and etiquette.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Operation of a computer and assigned software.
• Record-keeping and report preparation techniques.
• Mathematical computations.

Ability to:

• Perform a variety of technical duties related to the purchasing of services, supplies and equipment.
• Prepare, review, verify and process purchasing forms and documents.
• Interpret and apply established rules, regulations, policies and procedures related to the purchasing function.
• Communicate effectively both orally and in writing.
• Type or input data at an acceptable rate of speed.
• Establish and maintain cooperative and effective working relationships with others.
• Meet schedules and time lines.
• Understand and follow oral and written instructions.
• Operate a computer and assigned software.
• Maintain records and prepare reports.
• Add, subtract, multiply and divide quickly and accurately.

Any combination of education and/or experience equivalent to: High school diploma or equivalent supplemented by college-level course work in purchasing, accounting or related field and two years of increasingly responsible clerical accounting experience.

Working conditions

Environment:

• Office environment.

Physical demands:

• Dexterity of hands and fingers to operate a computer keyboard.
• Sitting for extended periods of time.
• Bending at the waist, kneeling or crouching.

The examination process for this recruitment may be comprised of one or any combination of the following: screening of the applicant's training, background, and experience; scored evaluation of responses on a supplemental application; written examination(s); qualifications appraisal oral examination; performance examination; or technical oral examination, scored on a job-related basis. Only the most highly qualified candidates will be invited to continue in the examination process. Successful candidates who pass all parts of the examination process will be placed on the eligibility list in order of their relative merit as determined by these competitive examinations.

Applicants invited to advance in this recruitment

The exam and interview dates are currently as follows:

• Written Examination - Tuesday, November 10, 2026
• Examination #2 - To be determined

Exam Location will be announced in the invite email.

Dates are tentative, but it is highly recommended that you plan your calendar accordingly. No Make-up dates will be offered.

Other important information

The duration of the eligibility list is one (1) year unless extended by the Personnel Commission.

Eligibility lists established from this recruitment will be used for full-time, part-time and limited term positions.

New employees to the district are placed on step A of the salary schedule. The maximum salary is reached after 3 ½ years of employment.

Recruitments that list Promotional and Open Competitive opportunities may result in one of the following:

• 1) a dual-certified eligibility list in which internal employees of the San Lorenzo Unified School District are awarded seniority points to their final passing score before placement on the eligibility list, or 2) two separate eligibility lists consisting of candidates on a promotional only list and an open list. In the latter case, candidates on the promotional list are referred to the hiring authority before candidates on the open. However, when less than three ranks exist on the promotional list, the open list will be utilized to complete a total of three ranks.