Administrative Assistant- Confidential (Education Services)

Inglewood Unified School District; Inglewood (CA); On-site; USD 67,000 - 79,000; Full time

Job summary

Inglewood Unified School District is seeking qualified candidates for the Administrative Assistant - Education Services. This incumbent will perform highly responsible, confidential secretarial assignments to Administrators in the Business Services Division.

Requires high school graduation or GED, and five years of increasingly responsible clerical/secretarial experience, preferably including at least two years in a school district.

Qualifications

• High school graduation or equivalent required.
• Five years of increasingly responsible clerical/secretarial experience; school district experience preferred.

Responsibilities

• Provide highly confidential secretarial support to Administrators in the Superintendent's Office, Education Services, and Human Resources.
• Coordinate purchasing, budgeting, payroll, and personnel tasks; prepare reports and special projects.
• Communicate with departments, offices, and community members to support office operations.

Skills

Administrative support

Clerical experience

Customer service

Education

High school diploma

Associate degree desirable

Job description

IUSD MISSION:

Our mission is to nurture, educate, and graduate students who are self-responsible and self-disciplined; who are critical and creative thinkers; who master the core academic disciplines; and who are advocates for equity and social justice for self and their community.

IUSD EQUITY PRINCIPLE:

At every point along their educational journey, each student will be provided personalized opportunities and equitable resources for consistent academic and social-emotional growth, steady progress toward high school completion, and readiness for post-secondary experiences of their choosing.

LEARN MORE ABOUT IUSD:

• Board of Education

Inglewood Unified School District is seeking qualified candidates for the positions of Administrative Assistant - Education Services! This incumbent will be responsible for performing highly responsible, confidential, and complex secretarial assignments to the Administrator in the Business Services Division. The position requires graduation from high school or GED. The position also requires five (5) years of increasingly responsible clerical and secretarial experience, preferably including at least two (2) years of experience in a school district.

AT-A-GLANCE POSITION INFORMATION:

• Type of position:12 month, 100% Confidential position
• Location: Business Services
• Salary:Range 058 on the Confidential Salary Schedule ($5,981.06 - $7,047.45 Monthly)
• Benefits

For Additional Information regarding the position, please contact Jeannette Tapia at [e-mail]

JOB SUMMARY:

Under direction and supervision, performs highly responsible, confidential, and complex secretarial assignments to the Administrator in the Superintendent's Office, Education Services and/or Human Resources Divisions. Relieves Administrator of administrative and technical detail. Communicates with other departments, offices and community members to coordinate the activities of the assigned office; performs various duties related to purchasing, budgeting, payroll and personnel; compiles data and prepares specialized and comprehensive reports, coordinates projects, systems and activities alleviating administrator of routine; performs highly complex clerical work which involves interpreting administrative regulations, policies and procedures; incumbents in this classification may work with highly confidential information.

MINIMUM QUALIFICATIONS FOR THIS POSITION:

Education, Training and Experience:

Any combination of training and experience, which would indicate possession of the knowledge, skills, and abilities, listed herein, may be considered.

• Graduation from high school or equivalent. An associate of arts from an accredited college or university is desirable. Extensive satisfactory secretarial experience, preferably in a public education environment; coursework in business administration or related field is desirable.
• Five (5) years of increasingly responsible clerical and secretarial experience, preferably including at least two (2) years of experience in a school district.

SPECIAL REQUIREMENTS:

A valid California driver’s license and the availability of private transportation or the ability to provide transportation between job sites may be required.

APPLICATION PROCESS

Applications will be reviewed for completeness and minimum qualifications. Applicants who meet the minimum qualifications may be invited to participate in the competitive examination process.

If a reasonable accommodation is required, you are required to contact the Interim Human Resources Manager, a minimum of two days prior to the closing date for the position.

The examination process for this recruitment may be comprised of one or any combination of the following: screening of the applicant's training, background, and experience; scored evaluation of responses on a supplemental application; written examination(s); qualifications appraisal oral examination; performance examination; or technical oral examination, scored on a job-related basis. Only the most highly qualified candidates will be invited to continue in the examination process. Successful candidates who pass all parts of the examination process will be placed on the eligibility list in order of their relative merit as determined by these competitive examinations. The eligibility list for this classification will remain in effect for a period of 6 months.

EXAMINATION PLAN

Minimum Qualifications Screening - Qualifying

• Applications will be reviewed to determine whether applicants meet the established minimum qualifications.
• Applicants must provide complete and sufficiently detailed information regarding their education and experience.
• A résumé may be attached but will not substitute for a complete application.

Meeting the minimum qualifications does not guarantee advancement to subsequent phases of the examination process.

Training & Experience Evaluation (SME Review) - 30%

Tentatively scheduled for the week of November 2nd

• Applicants who meet the minimum qualifications may have their application materials evaluated by subject‑matter experts to assess the depth, breadth, relevance, and recency of their education, training, and experience as they relate to the Human Resources Assistant classification.
• The evaluation may consider job‑related factors including progressively responsible administrative support experience; customer service; data entry, records maintenance, and data accuracy; use of computerized information systems and technology; recruitment and selection support; employee or personnel records and transactions; Human Resources support; and experience within a public agency or local educational agency.

Applicants should provide complete and detailed information in their application materials. Only the highest-rated candidates may be invited to advance to the next phase of the examination process.

Written/Performance Examination - 30%

Tentatively scheduled for the week of November 9th

• The written/performance examination is anticipated to assess job‑related competencies including attention to detail and data accuracy, written communication, technology and information systems aptitude, customer service judgment, organization and prioritization, confidentiality, records practices, and problem solving.
• The examination may include multiple-choice, written response, data review, and/or job‑related performance exercises.

Structured Oral Technical Examination - 40%

Tentatively scheduled for the week of November 16th

• The structured oral technical examination is anticipated to assess job‑related competencies including customer service and communication, judgment and problem solving, technology adaptability, organization and management of competing priorities, attention to detail, confidentiality, collaboration, adaptability, and readiness to perform Human Resources support work.
• Candidates must achieve the required passing score on each scored examination component in order to continue in the selection process.

Final Interviews

Tentatively scheduled for the week of November 30th

• The top three (3) ranks of the Eligibility List (see below) will be referred to the hiring authority for final interviews.

ELIGIBILITY LIST

Candidates who successfully complete all required examination components and achieve the required passing scores will be placed on an eligibility list in rank order based upon their final scores. For eligible promotional candidates, applicable promotional credits will be added to the final passing score prior to establishment of the eligibility list.

Open and promotional candidates will be merged onto a single eligibility list in accordance with Personnel Commission Rules. Appointment from the eligibility list will be made in accordance with applicable Education Code provisions and Personnel Commission Rules.

Examination components, dates, weights, and other details are subject to modification based upon operational needs and the applicant pool. Candidates will be notified of applicable examination requirements and scheduling.