Purchasing Technician #192

Stockton Unified School District; Stockton (CA); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Kaiser health benefits

Paid sick leave

Vacation

Floating holiday

Job summary

Stockton Unified School District is seeking a Purchasing Technician to support the procurement of services, supplies and equipment. Responsibilities include processing requisitions, reviewing orders, obtaining quotes, and maintaining purchasing records.

The role requires high school graduation and at least three years of clerical accounting experience, with strong data entry and vendor communication skills. Indoor, on-site work environment with standard office hours.

Qualifications

• Graduation from high school and three years clerical accounting experience.
• Familiar with purchasing processes and vendor communication.
• Proficient in general office software and data entry.

Responsibilities

• Process purchase requisitions and verify accuracy.
• Obtain quotes and update purchase orders.
• Coordinate with vendors and track deliveries.
• Prepare and maintain purchasing records and reports.
• Input data into computer systems and generate orders.
• Communicate with departments to verify information.

Skills

Accounting basics

Office practices

Communication skills

Interpersonal skills

Telephone etiquette

English usage

Computer skills

Record-keeping

Math calculations

Education

High school diploma with 3 years clerical accounting experience

Job description

Job Summary

SUSD is proud to offer a comprehensive benefit package (for qualifying employees only):

• FREE health benefits through Kaiser for Employee and Family
• Paid sick leave
• Vacation
• Floating holiday

Job Description / Essential Elements

PURCHASING TECHNICIAN

Basic Function

Receives supervision from Administrator of Purchasing or his/her designee; receives technical guidance from Buyer positions. Under the direction of the Manager-Purchasing and Warehouse, perform a variety of clerical duties related to the purchasing of services, supplies and equipment for the District; prepare, review, verify and process purchasing forms and documents; obtain pricing and related purchasing data.

Essential Duties

Perform a variety of clerical duties related to the purchasing of services, supplies and equipment for the District; assure purchasing activities comply with established guidelines and regulations.

Receive, review and process purchase requisitions; assure accuracy and completeness of order information and proper signatures; inspect orders for accuracy and completeness regarding account coding and cost calculations.

Contact vendors to obtain quotes, pricing, product information and related purchasing data; verify pricing and purchase order information as necessary; modify and cancel purchase orders as necessary; follow up on delayed shipments, discrepancies and damaged deliveries.

Input purchase order information into an assigned computer system including delivery address, discounts, account coding, purchase amounts, product quantity and other required data; generate purchase orders and submit for approval as necessary; maintain automated records as appropriate.

Prepare and maintain a variety of records and reports related to purchase orders, expenditures and assigned activities; maintain and update vendor catalogues and files.

Initiate and receive phone calls concerning various purchasing functions; respond to inquiries and provide information concerning purchase orders, on-line requisitions and the procurement of equipment, supplies and materials.

Communicate with other departments, vendors and staff to exchange information and coordinate activities; follow up with departments to verify information and receipt of orders; contact administrator to obtain approval on price increases and product changes.

Operate a variety of office equipment including a calculator, copier, fax machine, typewriter, computer and assigned software.

Prepare a variety of correspondence related to the purchasing function including memoranda, bulletins and cancellation notices.

Attend a variety of assigned meetings.

Maintain regular and prompt attendance in the work place.

Knowledge And Abilities

• Basic accounting practices, procedures and terminology.
• Modern office practices, procedures and equipment.
• Oral and written communication skills.
• Interpersonal skills using tact, patience and courtesy.
• Telephone techniques and etiquette.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Operation of a computer and assigned software.
• Record-keeping and report preparation techniques.
• Mathematical computations.

Ability To

• Perform a variety of clerical duties related to the purchasing of services, supplies and equipment for the District.
• Prepare, review, verify and process purchasing forms and documents.
• Obtain pricing and related purchasing data.
• Learn and apply established rules, regulations, policies and procedures related to the purchasing function.
• Maintain vendor lists and catalogs.
• Communicate effectively both orally and in writing.
• Type or input data at 45 words per minute from clear copy.
• Establish and maintain cooperative and effective working relationships with others.
• Meet schedules and time lines.
• Understand and follow oral and written instructions.
• Operate a computer and assigned software.
• Maintain records and prepare reports.
• Add, subtract, multiply and divide quickly and accurately.
• Develop and maintain cooperative working relationships with those contacted in the course of work.
• Carry out oral and written directions; write and speak at a level sufficient to fulfill the duties to be performed for the position described.

Education And Experience

Any combination of education, training and/or experience equivalent to: graduation from high school and three years clerical accounting experience.

Environment

Indoor work environment.

Physical Demands

• Enter data into a computer terminal/typewriter and operate standard office equipment.
• Sit for extended periods of time.
• See and read a computer screen and printed matter with or without vision aids.
• Hear and understand speech at normal levels and on the telephone, with or without hearing aids.
• Lift and/or carry up to 25 lbs at waist height for short distances.
• Bend at the waist.
• Reach overhead, above the shoulders and horizontally, grasp, push/pull.

Requirements / Qualifications

EDUCATION AND EXPERIENCE: Any combination of education, training and/or experience equivalent to: graduation from high school and three years clerical accounting experience.

Comments And Other Information

Applicants are requested not to make contact with members of the Board of Education, the administrative staff or potential panel members. Candidates not following these guidelines are subject to disqualification from the interview process.

Stockton Unified School District prohibits discrimination, intimidation, harassment (including sexual harassment), and bullying based on a person’s actual or perceived ancestry, color, disability, gender, gender identity, gender expression, immigration status, nationality, race or ethnicity, ethnic group identification, age, religion, marital status, pregnancy, parental status, sex, sexual orientation; a perception of one or more of such characteristics; or association with a person or group with one or more of these actual or perceived characteristics.

El Distrito Escolar Unificado de Stockton prohíbe discriminación, acoso (incluyendo acoso sexual), atormentar o coercionar, e intimidación incluyendo: la discriminación contra un individuo o grupo por motivos de raza, color, ascendencia, nacionalidad, origen nacional, estado migratorio, identificación de grupo étnico, etnicidad, edad, religión, estado civil, embarazo, estado parental, discapacidad física o mental, sexo, orientación sexual, género, identidad de género, expresión de género o información genética; una percepción de una o más de tales características; o asociación con una persona o grupo, con una o más de estas características reales o percibidas.

For inquiries regarding our non-discrimination policies, please refer to the following contacts. Kindly refrain from contacting these individuals regarding the application process.

Title IX Coordinator

Director, Constituent Services

56 S. Lincoln Street Stockton, CA 95203

[phone] Ext. 2195

[e-mail]

504 Coordinator

School Counseling Program Specialist

1141 Lever Blvd. Room 105 Stockton, CA 95206

[phone] ext. 2617

[e-mail]

Education Equity Compliance Officer

1661 Pacific Avenue Stockton, CA 95204

[phone] ext. 1387

[e-mail]