Purchasing Support Specialist

Johns Hopkins Applied Physics Lab; Laurel (MD); On-site; USD 55,000 - 97,000; Full time

Job summary

Johns Hopkins Applied Physics Laboratory (APL) in Laurel, MD seeks a Purchasing Support Specialist to procure supplies, services, and funding actions for subcontracted efforts. The role involves processing orders, reviewing documentation, and partnering with the central Procurement Group.

You will interact with executives, vendors, program managers and technical staff, maintaining records and supporting training on policies. APL offers a broad benefits package and career growth opportunities.

Qualifications

• High School Diploma and 5+ years of work experience.
• Detail-oriented with strong organizational skills.
• Ability to work in a fast-paced, high-volume environment.
• Ability to prioritize tasks and manage time-critical work.
• Excellent communication with external vendors and internal staff.
• Proficient in MS Office applications (Excel, Outlook, Word).
• U.S. citizenship and ability to obtain a Secret security clearance.

Responsibilities

• Process credit card orders, purchase requisitions, and subcontract funding actions.
• Interact with executives, suppliers, vendors, program managers, technical staff, and financial managers to gather information.
• Review LOJs, SOWs, vendor quotes and submit requisitions in ProcureHub.
• Track requisitions and report status to Department staff; coordinate with central Procurement Group.
• Provide training to FPS staff on procurement policies and best practices.
• Document purchase records, perform receiving, and reconcile credit card invoices.
• Support special projects related to procurement and financial administration.
• Serve as backup for FPS Wireless Coordinator.

Skills

Detail-oriented

Organization

Multitasking

Prioritization

Independent judgment

Interpersonal skills

MS Office

Education

HS Diploma

BS Degree

Tools

ProcureHub

Job description

Description

Do you want to deliver high quality purchasing services?

Do you have passion for customer service and are effective at cross-functional teamwork?

If so, we're looking for someone like you to join our team at APL.

We are seeking a Purchasing Support Specialist to procure supplies, materials, services, and facilitate funding actions associated with subcontracted efforts.

As a Purchasing Support Specialist...

• Your primary responsibility will be processing credit card orders, purchase requisitions, and subcontract funding actions.
• You will interact with a number of stakeholders such as executives, suppliers, vendors, program managers, technical staff, and financial managers to gather necessary information.
• You will be responsible for reviewing Letters of Justification (LOJ), Statements of Work (SOW), vendor quotes and other necessary documentation to submit requisitions in APL’s ProcureHub application.
• You will track requisitions through the system and report status to Department staff, as well as interface with Laboratory purchasing staff to expedite requests. You will proactively partner with the Lab’s central Procurement Group to expedite requests as necessary.
• You will partner with the Lab's central Procurement Group to provide regular training to FPS’s technical staff on updates to the Lab's policies and best practices.
• You will document purchase records, perform receiving function on orders, and reconcile credit card invoices on monthly statements.
• You will support special projects relating to procurement, business operations and financial administration as necessary.
• You will serve as backup for FPS Wireless Coordinator

Qualifications

You meet our minimum qualifications for the job if you...

• Possess a High School Diploma and 5+ years of work experience.
• Are highly detail-oriented person with exceptional organizational skills.
• Effectively work in a fast paced/high volume environment.
• Have demonstrated the ability to work on multiple tasks with varying complexity independently with little supervision.
• Have the ability to prioritize tasks, adjust quickly to changing priorities and the ability to accommodate time-critical tasking.
• Are consistently demonstrating independent judgment, interacting and communicating effectively with external vendors, technical staff, internal APL enterprise services, and line leadership.
• Possess strong interpersonal skills, written and verbal communication skills, and outstanding work ethic.
• Are flexible and able to anticipate administrative needs.
• Are proficient in the MS Office Suite (Excel, Outlook, Word).
• Are able to obtain a Secret level security clearance. If selected, you will be subject to a government security clearance investigation and must meet the requirements for access to classified information. Eligibility requirements include U.S. citizenship.

You will exceed our minimum requirements if you…

• Possess a BS Degree in a business related field
• Are knowledgeable and experienced with APL business systems and processes

About Us

Why Work at APL?

The Johns Hopkins University Applied Physics Laboratory (APL) brings world-class expertise to our nation’s most critical defense, security, space and science challenges. While we are dedicated to solving complex challenges and pioneering new technologies, what makes us truly outstanding is our culture. We offer a vibrant, welcoming atmosphere where you can bring your authentic self to work, continue to grow, and build strong connections with inspiring teammates.

At APL, we celebrate our differences of perspectives and encourage creativity and bold, new ideas. Our employees enjoy generous benefits, including a robust education assistance program, unparalleled retirement contributions, and a healthy work/life balance. APL’s campus is located in the Baltimore-Washington metro area. Learn more about our career opportunities at https://www.jhuapl.edu/careers.

All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, physical or mental disability, genetic information, veteran status, occupation, marital or familial status, political opinion, personal appearance, or any other characteristic protected by applicable law.APL is committed to providing reasonable accommodation to individuals of all abilities, including those with disabilities. If you require a reasonable accommodation to participate in any part of the hiring process, please contact [e-mail].

The referenced pay range is based on JHU APL’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level with consideration for internal parity. For salaried employees scheduled to work less than 40 hours per week, annual salary will be prorated based on the number of hours worked. APL may offer bonuses or other forms of compensation per internal policy and/or contractual designation. Additional compensation may be provided in the form of a sign-on bonus, relocation benefits, locality allowance or discretionary payments for exceptional performance. APL provides eligible staff with a comprehensive benefits package including retirement plans, paid time off, medical, dental, vision, life insurance, short-term disability, long-term disability, flexible spending accounts, education assistance, and training and development. Applications are accepted on a rolling basis.

Minimum Rate

$26.60 Hourly

Maximum Rate

$46.40 Hourly