Purchasing Support Officer

Bear River Health Department; Logan (UT); On-site; USD 36,000 - 52,000; Full time

Benefits offered by this job

Medical, dental, vision

Life and long-term disability

Utah Retirement Systems

Generous PTO and holidays

Job summary

Bear River Health Department seeks a Purchasing Clerk to manage the purchasing office under the Fiscal Support Officer, ensuring timely procurement of supplies and equipment at the best prices.

The role includes processing requisitions, maintaining vendor relations, inventory control, and ensuring 340B/MMCAP contract compliance, with readiness for flexible scheduling and light lifting as needed.

Qualifications

• High School diploma or GED with at least 1 year related experience, or 1 academic year of college coursework.
• Knowledge of office methods and computer programs.
• Excellent written and oral communication skills.
• Ability to establish and maintain effective working relationships.
• Ability to maintain confidentiality of records and information.
• Ability to operate standard office equipment.
• Ability to follow Bear River Health Department policies and procedures.

Responsibilities

• Review requisitions and purchase all office/medical supplies and equipment.
• Investigate cost saving opportunities for the department.
• Maintain purchasing spreadsheets on Google Drive.
• Help prepare employee travel reservations.
• Manage shipping and receiving and distribution of all packages and supplies.
• Perform inventory control.
• Set up and evaluate new vendor accounts and maintain current vendor relationships.
• Ensure compliance with 340B/MMCAP contracts.
• Scan, verify and index documentation in DocLink.
• Verify supporting documentation for payment vouchers.
• Manage bids for surplus property, equipment, etc.
• Take deposits to the bank daily.
• Knowledge of software programs (Microsoft Office, Google Workspace, DocLink, Business Central).

Skills

Office methods

Computer skills

Interpersonal communication

Teamwork

Confidentiality

Office equipment

Policy compliance

Education

High school diploma or GED

1 year of college coursework

Tools

Microsoft Office

Google Workspace

DocLink

Business Central

Job description

General Description

Under the general supervision of the Fiscal Support Officer, responsible for maintaining the purchasing office accurately and efficiently. Responsible for prompt purchase of all supplies, materials and equipment. Responsible to make sure purchases are consistent with Department regulations, while delivering high-quality goods and solutions at the best price.

Minimum Qualifications ( Education and Experience)

High School graduate (or GED) with at least one (1) year of related experience;

Or

Successful completion of one (1) academic year of study above the high-school level in a resident community college or university.

Minimum Qualifications (Necessary Knowledge, Skills and Abilities)

Must:

• Have considerable knowledge of office methods and techniques.
• Be skilled in the use of computer programs including word processing, spreadsheets, internet, and email.
• Have excellent interpersonal and communication skills with the ability to communicate effectively, both orally and in writing.
• Be able to establish and maintain effective working relationships with coworkers.
• Be able to maintain a cooperative working relationship with coworkers and those contacted during the workday.
• Maintain confidentiality of all records and information.
• Operate standard office equipment.
• Understand and follow Bear River Health Department policies and procedures.

Special Qualifications

Must:

• Be able to pass a full background check and drug screening.
• Possess or be able to obtain a valid Driver License at the time of employment.
• Be able to provide your own transportation.
• Be able to lift 50 pounds and be able to perform strenuous activities requiring flexibility and stamina, and overall general good health.
• Have a flexible schedule and be available for scheduled work in the evenings and/or weekends and holidays as the job requires.

Summary of Duties

• Review requisitions and purchase all office/medical supplies, materials, and equipment including, but not limited to vaccines, medication, medical/janitorial/laboratory supplies, building signage, and general office supplies.
• Investigate cost saving opportunities for the department.
• Maintain purchasing spreadsheets on the Google drive.
• Help prepare employee travel reservations.
• Manage shipping and receiving, including the distribution of all packages and supplies.
• Perform inventory control.
• Set up and evaluate new vendor accounts and maintain current vendor relationships.
• Assure compliance with existing 340B/MMCAP contracts.
• Scan, verify and index documentation in DocLink.
• Verify supporting documentation for payment vouchers.
• Manage bids for surplus property, equipment, etc.
• Take deposits to the bank daily.
• Knowledge of software programs (Microsoft Office, Google Workspace, DocLink, Business Central).

Benefit Summary

• Bear River Health Department offers a competitive benefits package including medical, dental, vision, life and long term disability insurance.
• We participate in Utah Retirement Systems (URS), offer generous paid time off and holidays, as well as offer many voluntary benefit options.
• Bear River Health Department strives to provide competitive pay, professional development, and employee wellness programs.