Purchasing Support and Asset Management Specialist

Empower AI; United States; Hybrid; USD 66,000 - 102,000; Full time

Job summary

Empower AI in the United States is seeking a Purchasing Support and Asset Management Specialist to support IT materials requests, vendor quotes, and compliant purchasing actions for a DoW IT program. The role requires US citizenship and an active Secret clearance or the ability to obtain Top Secret if needed, with hybrid work at Fort Meade and remote eligibility.

Travel up to 10% may be expected. You will maintain RIP packages, track procurement lifecycles, and ensure compliance with FAR-like

Qualifications

• Bachelor's degree and 2 or more years of related experience (an Associate's degree with 2 years of related experience, or 4 years of related experience in lieu of a degree, may be substituted).
• Must be a U.S. Citizen.
• Active Secret Clearance to start (favorably adjudicated T3/T3R).
• Willing to obtain Top Secret eligibility after start if required.

Responsibilities

• Analyze IT materials requests to determine completeness and alignment with pre-approved categories; prepare RIP packages with justifications, quotes, and supporting docs for Government approval.
• Solicit and evaluate vendor quotes; compare pricing, terms, delivery, and compliance; prepare price reasonableness documentation.
• Assess urgency of break/fix and mission-critical requirements; determine when expedited RIP applies; prepare expedited RIPs within 24 hours.
• Analyze bench stock consumption data to determine replenishment needs and prepare consolidated RIPs for Government concurrence.
• Conduct asset management tasks such as inventories, accountability audits, and on-site property management.
• Track RIP actions through the lifecycle; identify delays and risks; maintain RIP tracker for monthly status update.
• Review supplier agreements and license terms; refer non-compliant provisions for analysis prior to purchase.
• Place approved orders, monitor delivery, resolve receiving discrepancies, and assemble invoices/receipts for reimbursement.
• Analyze spending against IT Materials CLIN ceiling; maintain procurement files and suggest SOP improvements.

Skills

Purchasing

Procurement

Vendor management

Excel

Attention to detail

Communication

Problem solving

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Purchasing Support and Asset Management Specialist

Job ID: 2026-9722

Job Locations: US-MD-Fort Meade | US-Remote

Category: Legal / Contracts / Procurement

Type: Regular Full-Time

Empower AI is AI for government. Empower AI gives federal agency leaders the tools to elevate the potential of their workforce with a direct path for meaningful transformation. Headquartered in Reston, Va., Empower AI leverages three decades of experience solving complex challenges in Health, Defense, and Civilian missions. Our proven Empower AI Platform provides a practical, sustainable path for clients to achieve transformation that is true to who they are, what they do, how they work, with the resources they have. The result is a government workforce that is exponentially more creative and productive. For more information, visit www.Empower.ai.

Empower AI is proud to be recognized as a 2024 Military Friendly Employer by Viqtory, the publisher of G.I. Jobs. This designation reflects the company's commitment to hiring and supporting active-duty and veteran employees.

Responsibilities

This position will support our newly awarded DCSA contract.

THIS IS A HYBRID ROLE BASED IN FORT MEADE WITH REMOTE WORK ELIGIBILITY AND UP TO 10% OF TRAVEL INVOLVED.

Empower AI is seeking a motivated Purchasing Support and Asset Management Specialist to analyze requirements, evaluate vendors, and prepare compliant purchase actions for pre-approved IT materials on an enterprise IT Customer Support Services program supporting a Department of War agency. All purchases run through the Government's Request to Initiate Purchase (RIP) process under a materials-only T&M CLIN with a not-to-exceed ceiling, so the specialist evaluates each request for completeness and eligibility, compares vendor quotes and determines the recommended source with price reasonableness documentation, decides when the expedited process applies, analyzes consumption data for bench stock replenishment, and identifies restrictive supplier terms for referral. The role learns Federal procurement compliance from the ground up alongside the Procurement Analyst and the Government's approving officials. This is a salaried, FLSA-exempt position in which you will independently analyze situations, determine the appropriate course of action, and exercise discretion and independent judgment on matters of significance to the program and its customers.

• Analyze IT materials requests to determine completeness, specification clarity, and alignment with pre-approved categories, and prepare Request to Initiate Purchase (RIP) packages with justifications, quotes, and supporting documentation for Government approval.
• Solicit and evaluate vendor quotes, compare pricing, terms, delivery, and compliance, determine the recommended source, and prepare price reasonableness documentation using Government-approved procurement vehicles when directed.
• Assess the urgency of break/fix and mission-critical requirements, determine when the expedited RIP process applies, and prepare expedited RIPs with justification within 24 hours of requirement identification.
• Analyze bench stock consumption data and requester input to determine replenishment needs and prepare the consolidated replenishment RIP for Government concurrence.
• Conduct asset management tasks such as inventories, accountability audits, issue, retrieve, triage and manage on-site property.
• Track every RIP action through the acquisition lifecycle, identify delays and risks to delivery, determine follow-up actions with vendors and approvers, and maintain the RIP tracker for the monthly RIP Status Update.
• Review commercial supplier agreements and license terms, identify potentially restrictive or non-compliant provisions, and refer them with analysis to the Procurement Analyst and Contracting Officer prior to purchase.
• Place approved orders, monitor delivery, evaluate receiving discrepancies with logistics, determine resolution actions with vendors, and assemble invoices and receipts supporting reimbursement documentation.
• Analyze spending against the IT Materials CLIN NTE ceiling, maintain procurement files and vendor records, and recommend process improvements to procurement standard operating procedures.

Qualifications

REQUIREMENTS:

• Bachelor's degree and 2 or more years of related experience (an Associate's degree with 2 years of related experience, or 4 years of related experience in lieu of a degree, may be substituted).
• Must be a U.S. Citizen.
• Must have an Active Secret Clearance (favorably adjudicated T3/T3R) to start.
• Must be willing and able to obtain Top Secret eligibility after start, if required by mission needs.
• Must be within investigation scope and/or currently enrolled in Continuous Evaluation / Continuous Vetting.
• Demonstrated ability to work independently, analyze problems, determine the appropriate course of action, and exercise discretion and independent judgment with limited day-to-day supervision.
• Experience or demonstrated aptitude in purchasing, procurement support, supply, or administrative analysis; coursework in business, supply chain, or acquisition is a plus.
• Proficiency with Microsoft Excel, Word, and Outlook and the ability to maintain accurate trackers and files.
• Strong attention to detail, organizational skills, and the ability to manage many concurrent actions with deadlines.
• Basic understanding of purchasing fundamentals: quotes, price comparison, purchase orders, receiving, and invoices.
• Strong written and verbal communication skills for working with vendors, technical staff, and Government officials.
• Ability to follow approval processes precisely and never initiate a purchase without formal approval.

DESIRED SKILLS:

• NCMA CCCM/CFCM coursework, DAU acquisition coursework, or APICS/ASCM CPIM/CSCP progress.
• Familiarity with Federal procurement basics (FAR, price reasonableness, GSA Schedules, NASA SEWP, or similar vehicles).
• Experience supporting Department of War (DoW), DoD, or other Federal IT programs.
• Familiarity with IT hardware and software products and licensing models.
• Familiarity with WAWF/PIEE and invoicing support.
• Interest in growing into procurement analysis, contracts, or asset/lifecycle management roles.

PHYSICAL REQUIREMENTS:

• Sitting for long periods
• Standing for long periods
• Ambulate throughout an office
• Ambulate between several buildings

About Empower AI

All hiring and promotion decisions at Empower AI are based on merit to bring the best talent available to contribute to our firm's overall success. It is the policy of Empower AI not to discriminate against any applicant for employment, or employee because of age, color, sex, disability, national origin, race, religion, or veteran status. Empower AI is a VEVRAA Federal Contractor.

If hired for this position, the base salary range would be within the range provided. The base salary range represents the anticipated low and high end of the salary range for this position. Actual salaries may vary based on various factors including but not limited to work location, skills, experience, gov con contractual requirements, and performance. The range listed is just one component of Empower AI's total compensation package for employees.

Pay Band Min

USD $65,600.00/Yr.

Pay Band Max

USD $101,540.00/Yr.