Purchasing Supervisor

Hyatt Regency; Portland (OR); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Health Benefits

Paid Vacation

401K Plan

Employee Stock Purchase

Wellbeing Programs

Tri-Met discount

Complimentary Meals

Tuition Reimbursement

Paid Leave

Hotel nights discounts

Job summary

Hyatt Regency Portland Convention Center is seeking a Purchasing Supervisor to oversee hotel purchasing operations, inventory, and receiving in a fast-paced hospitality setting. You will ensure compliance with policies, manage storerooms, and maintain clean, safe loading docks and receiving areas, while supporting operations across departments.

Reporting to the Director of Purchasing, you will handle vendor relationships, inventory control, cost management, and purchasing initiatives while

Qualifications

• Excellent verbal and written communication in a fast-paced hospitality setting.
• Strong organizational and time-management abilities.
• Ability to multitask and work independently with minimal supervision.
• Proficiency in Microsoft Excel and Word.
• Experience using BirchStreet or similar procurement software.
• Physical ability to lift up to 50 pounds.
• Flexibility to work weekends and holidays.
• Oregon Food Handler Card or ability to obtain upon hire.

Responsibilities

• Oversee the daily purchasing and receiving functions for the hotel.
• Order food, beverage, operating supplies, and other products to meet operational needs.
• Receive, inspect, and verify all incoming deliveries for quality, quantity, and accuracy.
• Check in and distribute guest packages and internal deliveries promptly.
• Maintain accurate inventory records and conduct regular physical inventory counts.
• Rotate inventory using FIFO to minimize waste and ensure product freshness.
• Maintain storerooms, loading dock, and receiving areas in clean, organized condition.
• Coordinate outgoing shipments and package deliveries.
• Work with department leaders to fulfill purchasing requests and resolve supply issues.
• Ensure compliance with food safety standards and company purchasing policies.
• Maintain purchasing documentation and records accurately.
• Assist the Director of Purchasing with vendor relationships and cost management.

Skills

Communication skills

Organizational skills

Multitasking

Independence

Microsoft Excel

Microsoft Word

BirchStreet experience

Physical ability

Tools

BirchStreet

Job description

Organization- Hyatt Regency Portland Convention Center

WE ARE LOOKING FOR a Purchasing Supervisor

Job Summary: We are excited to share that Hyatt Regency Portland has an opportunity for people who love helping people.

Position Summary

The Purchasing Supervisor is responsible for overseeing the hotel's purchasing operations while ensuring compliance with company policies, brand standards, and established purchasing guidelines. This role supports daily hotel operations by maintaining inventory levels, receiving deliveries, managing storeroom organization, and ensuring the efficient flow of goods throughout the property. The Purchasing Supervisor is also responsible for maintaining a clean, organized, and safe loading dock, receiving area, and trash/recycling room to support hotel cleanliness and operational efficiency.

Reporting directly to the Director of Purchasing, the Purchasing Supervisor plays a critical role in maintaining accurate inventory, supporting all hotel departments, and ensuring a clean, organized, and safe receiving environment.

Responsibilities include but not limited to:

• Oversee the daily purchasing and receiving functions for the hotel.
• Order food, beverage, operating supplies, and other products to meet operational needs.
• Receive, inspect, and verify all incoming deliveries for quality, quantity, and accuracy.
• Check in and distribute guest packages and internal deliveries promptly.
• Maintain accurate inventory records and conduct regular physical inventory counts.
• Rotate inventory using FIFO (First In, First Out) practices to minimize waste and ensure product freshness.
• Maintain organization and cleanliness of all storerooms.
• Maintain a clean, organized, and safe trash room, loading dock, receiving area, and surrounding workspaces, ensuring compliance with Hyatt standards and local health and safety regulations.
• Coordinate outgoing shipments and package deliveries.
• Work closely with department leaders to fulfill purchasing requests and resolve supply issues.
• Ensure compliance with food safety standards and company purchasing policies.
• Maintain purchasing documentation and records accurately.
• Assist the Director of Purchasing with vendor relationships, inventory control, cost management, and other purchasing initiatives as assigned.

What are the additional benefits of working at the Hyatt Regency Portland?

• Health Benefits for you and your dependents
• Paid Vacation, Sick and Holidays
• 401K Plan with Matching Contributions
• Employee Stock Purchase
• Wellbeing Programs
• Tri-Met discount
• Complementary Meals
• Tuition Reimbursement Program
• Family Bonding Benefits as well as Oregon Paid Leave
• Complimentary hotel nights, friends & family discounts at Hyatt properties around the world

About Hyatt Regency Portland

Whether traveling for business or pleasure, Hyatt Regency Portland has everything a traveler could need under one hotel roof with over 600 guest rooms, 16 suites and over 39,000 sq. ft. of meeting space. You will rest comfortably in spacious rooms and suites. Enjoy delicious breakfast at Bridgetown, fresh brewed coffee from Portland Coffee Roasters and homemade pastries at The Market or meet for drinks at Spoke & Fork Bar. Reenergize in the 24-hour StayFit™ Gym or enjoy a run along the Willamette River. If you are hosting a meeting or event, our hotel sits directly next to the Oregon Convention Center which houses 328,909 sq. ft. of flexible meeting space.

At Hyatt, we believe our guests select Hyatt because of our caring and attentive colleagues who are focused on providing efficient service and meaningful experiences. Join us for this incredible opportunity to be a key member of our leadership team at Hyatt Regency Portland and Hyatt Hotels; a company that continuously earns a spot on Fortune's 100 Best Companies to Work For®, Fortune’s Great Place to Work®, and Fortune’s 100 Best Workplaces for Millennials

All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Qualifications

Required

• A genuine desire to satisfy the needs of others in a fast-paced hospitality environment.
• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities.
• Ability to multitask and work independently with minimal supervision.
• Proficiency in Microsoft Excel and Word.
• Experience using BirchStreet or similar procurement software.
• Ability to lift, push, pull, and carry up to 50 pounds.
• Ability to work a flexible schedule, including weekends and holidays.
• Valid Oregon State Food Handler Card (or ability to obtain upon hire).

Preferred

• Previous hotel purchasing, receiving, warehouse, or inventory control experience.
• Experience with inventory management and purchasing systems.
• Knowledge of food and beverage receiving procedures and inventory rotation practices.

Physical Requirements

• Frequently stand, walk, bend, stoop, and lift throughout the shift.
• Lift and move products weighing up to 50 pounds.
• Work in receiving, storeroom, loading dock, warehouse, and outdoor receiving environments as needed.

What We're Looking For

The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced hotel environment. They take pride in maintaining clean and organized work areas, demonstrate strong inventory management skills, and are committed to providing exceptional internal customer service while supporting the hotel's operational success.