Purchasing Specialist I

Wichita Falls Independent School District; Wichita Falls (TX); On-site; USD 35,000 - 52,000; Full time

Job summary

Wichita Falls Independent School District Ed Center - Finance is seeking a Purchasing Specialist I to manage procurement activities. The role supports district policies, processes purchase orders, maintains vendor data, and collaborates with internal staff to meet purchasing needs.

Qualified applicants will have a high school diploma or GED, 3 years of clerical/purchasing/finance experience, and strong knowledge of purchasing processes and ERP systems.

Qualifications

• High school diploma or GED required.
• 3 years clerical/purchasing/finance experience.
• TASBO certification or willingness to pursue it.

Responsibilities

• Support procurement following district policies and state/federal rules.
• Process new purchase orders and follow up on open POs.
• Maintain vendor profiles in district systems (Skyward/IonWave).
• Prepare cooperative contract awards in Skyward.
• Communicate with vendors and internal staff on purchasing needs.
• Maintain and organize department files; assist with mail handling.
• Ensure accuracy of POs, invoices, and shipments; resolve issues.

Skills

Procurement knowledge

Customer service

ERP systems

Typing 45 wpm

MS Excel

Communication

Education

High school diploma or GED

Tools

Skyward

IonWave

ERP systems

Job description

Wichita Falls Independent School District Ed Center - Finance - Wichita Falls, Texas Open in Google Maps

Starting Date: Immediately

Job Description

Job Title: Purchasing Specialist I
Reports to: Purchasing Director
Dept./School: Central Business Office
Wage/Hour Status: Nonexempt
Pay Grade: Clerical 5/239 Days
Date Revised: 9/8/25

Primary Purpose:
Meet the needs of the procurement of goods and services for the district while providing excellent customer service to internal and external customers. Work independently while in a team environment with general supervision and follow established purchasing policies and procedures on tasks assigned.

Qualifications:

Education/Certification:
High school diploma or GED

Special Knowledge/Skills:
Knowledge (or ability to quickly learn) Purchasing processes and compliance requirements.
Ability to follow multiple (simple or complex) processes accurately and rapidly while fielding phone calls and responding to face-to-face requests.
Ability to quickly analyze and accurately organize multiple filing systems (electronic and hard copy).
Ability to quickly learn and effectively use district ERP systems.
Ability to efficiently use personal computer including proficient keyboarding/typing/10-key (45 wpm+).
Ability to use provided software to develop simple to complex spreadsheets and/or write professional correspondence (letters and emails).
Effective and professional written and verbal communication, as well as strong interpersonal and collaboration skills.
Efficient and supportive customer service skills.

Experience:
Three years of clerical, Purchasing and/or finance-related experience desired. TASBO certification or willingness to work toward TASBO certification.

Major Responsibilities and Duties:

Purchasing

1. Support the procurement of goods and services while following established district policies and State and Federal purchasing rules.

2. Ensure requisitions and/or purchase orders meet compliance with Federal, State and Local laws, TEA guidelines, WFISD Board policies, regulations and administrative procedures.

3. Process all new Purchase Orders (POs) and provide support/follow-up on open POs.

4. Ensure POs are distributed accurately to vendors, purchasing cooperatives, and/or end users, as appropriate.

5. Process and maintain all vendor profiles in district systems (Skyward and IonWave).

6. Prepare and maintain cooperative contract awards in Skyward.

7. Search and/or investigate vendors or products.

8. Obtain, analyze and interpret comparative prices and quotations.

9. Work cooperatively with all levels of district personnel to determine appropriate responses regarding Purchasing-related needs, including requisitions, POs, specifications, sources, availability, pricing, shipping, receiving.

10. Initiate contact with vendors to verify information regarding existing or potential purchases, invoices, purchase orders, shipments or returns.

11. Detect and resolve problems with incorrect orders, invoices, and shipments.

12. Manage the correct processing of product returns (for credit, exchange, or refund).

13. Maintain co-operative contracts (update, add, & remove) and maintain compliance for optimal rebates.

14. Prepare correspondence, forms, manuals, reports, purchase orders, and payment authorizations using personal computer.

15. Maintain multiple physical and electronic files for the department.

16. Pickup, sorting and delivery of department mail.

17. Other duties as assigned.

Supervisory Responsibilities:
None.

Equipment Used:
Personal computer, multi-line phone, multi-function copier, desktop scanner and calculator.

Working Conditions:
Mental Demands/Physical Demands/Environmental Factors:
Rapid and repetitive hand motions; prolonged use of computer. Maintain emotional control under stress.
Ability to perform physical activities such as, but not limited to, lifting items up to 20 pounds unassisted, bending, stooping, standing climbing or walking.

**********

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Equal Opportunity Employer: Applicants for all positions are considered without regard to race, color, sex, (including pregnancy), national origin, religion, age, disability, genetic information, veteran or military status, or any other legally protected status. Additionally, the district does not discriminate against an applicant who acts to oppose such discrimination or participates in the investigation of a complaint related to a discriminating employment practice.

The district Title IX Coordinator is Jennifer Spurgers, Director or HR 1104 Broad St., Wichita Falls, TX 76301 940-235-1012

Questions regarding posted positions should be addressed to Human Resources 940-235-1012.

Purchasing Specialist I

Wichita Falls Independent School District Ed Center - Finance - Wichita Falls, Texas Open in Google Maps

This job is also posted in Wichita Falls Independent School District

Job Details

Job ID: 5989728

Application Deadline: Posted until filled

Posted: Nov 11, 2026 6:00 AM (UTC)

Starting Date: Immediately

Job Description

Job Title: Purchasing Specialist I
Reports to: Purchasing Director
Dept./School: Central Business Office
Wage/Hour Status: Nonexempt
Pay Grade: Clerical 5/239 Days
Date Revised: 9/8/25

Primary Purpose:
Meet the needs of the procurement of goods and services for the district while providing excellent customer service to internal and external customers. Work independently while in a team environment with general supervision and follow established purchasing policies and procedures on tasks assigned.

Qualifications:

Education/Certification:
High school diploma or GED

Special Knowledge/Skills:
Knowledge (or ability to quickly learn) Purchasing processes and compliance requirements.
Ability to follow multiple (simple or complex) processes accurately and rapidly while fielding phone calls and responding to face-to-face requests.
Ability to quickly analyze and accurately organize multiple filing systems (electronic and hard copy).
Ability to quickly learn and effectively use district ERP systems.
Ability to efficiently use personal computer including proficient keyboarding/typing/10-key (45 wpm+).
Ability to use provided software to develop simple to complex spreadsheets and/or write professional correspondence (letters and emails).
Effective and professional written and verbal communication, as well as strong interpersonal and collaboration skills.
Efficient and supportive customer service skills.

Experience:
Three years of clerical, Purchasing and/or finance-related experience desired. TASBO certification or willingness to work toward TASBO certification.

Major Responsibilities and Duties:

Purchasing

1. Support the procurement of goods and services while following established district policies and State and Federal purchasing rules.

2. Ensure requisitions and/or purchase orders meet compliance with Federal, State and Local laws, TEA guidelines, WFISD Board policies, regulations and administrative procedures.

3. Process all new Purchase Orders (POs) and provide support/follow-up on open POs.

4. Ensure POs are distributed accurately to vendors, purchasing cooperatives, and/or end users, as appropriate.

5. Process and maintain all vendor profiles in district systems (Skyward and IonWave).

6. Prepare and maintain cooperative contract awards in Skyward.

7. Search and/or investigate vendors or products.

8. Obtain, analyze and interpret comparative prices and quotations.

9. Work cooperatively with all levels of district personnel to determine appropriate responses regarding Purchasing-related needs, including requisitions, POs, specifications, sources, availability, pricing, shipping, receiving.

10. Initiate contact with vendors to verify information regarding existing or potential purchases, invoices, purchase orders, shipments or returns.

11. Detect and resolve problems with incorrect orders, invoices, and shipments.

12. Manage the correct processing of product returns (for credit, exchange, or refund).

13. Maintain co-operative contracts (update, add, & remove) and maintain compliance for optimal rebates.

14. Prepare correspondence, forms, manuals, reports, purchase orders, and payment authorizations using personal computer.

15. Maintain multiple physical and electronic files for the department.

16. Pickup, sorting and delivery of department mail.

17. Other duties as assigned.

18. Regular Attendance.

Supervisory Responsibilities:
None.

Equipment Used:
Personal computer, multi-line phone, multi-function copier, desktop scanner and calculator.

Working Conditions:
Mental Demands/Physical Demands/Environmental Factors:
Rapid and repetitive hand motions; prolonged use of computer. Maintain emotional control under stress.
Ability to perform physical activities such as, but not limited to, lifting items up to 20 pounds unassisted, bending, stooping, standing climbing or walking.

**********

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Equal Opportunity Employer: Applicants for all