Purchasing Specialist I

Aiken Regional Medical Centers; King of Prussia (PA); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Growth opportunities

Competitive compensation

Health benefits

401k with match

Paid time off

Dental & Vision

Job summary

Universal Health Services, Inc. in King of Prussia, PA seeks a Purchasing Specialist I to manage requisitions, vendor communications, and contract compliance for acute care sites.

You will create POs, verify pricing and delivery, and resolve invoice discrepancies, while supporting cost reductions and process improvements. The role requires knowledge of Word, Excel and SharePoint, plus experience with automated Supply Chain systems and strong organizational and interpersonal skills to serve

Qualifications

• High School Diploma with 1-3 years of related experience.
• Bachelor's degree in Supply Chain may be considered in lieu of the minimum experience requirement.
• Knowledge of Microsoft Word, Excel, SharePoint and an automated Supply Chain system required.
• Demonstrated commodity/vendor management expertise required.
• Excellent organizational skills.
• Effective interpersonal skills to interface with a broad range of end users and vendors.
• Ability to interpret verbal and written information and instructions.
• Ability to work under strict time constraints and to manage multiple priorities.
• Ability to solve problems and work as part of a team.

Responsibilities

• Processes requisitions into purchase orders; purchases products and services for the acute care, sub-acute care and clinic sites within the UHS organization.
• Ensures pricing is accurate and confirms expected delivery date with vendor. Communicates delivery information to requestor and facility supply chain department.
• Reviews open order report and expedites orders to ensure delivery requirements are met.
• Reviews quotes; determines contract prices; follows up on orders placed; verifies delivery; and approves payment.
• Confers with vendors and analyzes vendor’s operations to determine factors that affect prices and deliveries.
• Works through any invoice discrepancy and resolves issues within the acceptable turnaround times.
• Searches for cost reduction or process improvement opportunities without direct instruction.
• Ensures that contract approval is completed before purchase order issuance.
• Maintains files of supporting and appropriate documents.
• Performs other duties as assigned / required.

Skills

Vendor management

Organizational skills

Interpersonal skills

Communication

Time management

Problem solving

Education

Bachelor's degree in Supply Chain

High School Diploma

Tools

Microsoft Word

Excel

SharePoint

Supply Chain system

Job description

About the Company

Headquartered in King of Prussia, PA, Universal Health Services, Inc. (NYSE: UHS) is one of the nation's largest and most respected providers of hospital and healthcare services. Since our founding in 1979, UHS has grown steadily into a premier Fortune 500 corporation perennially recognized by multiple esteemed national rating entities. Through its subsidiaries, UHS operates inpatient acute care facilities, inpatient behavioral health facilities, outpatient and other facilities, nationwide virtual behavioral health services, an insurance offering, a physician network and various related services with physical locations in the U.S., Puerto Rico, Ireland and United Kingdom. www.uhs.com.

Job Description

The UHS Corporate Supply Chain Department is seeking a dynamic and talented Purchasing Specialist I.

The Purchasing Specialist I demonstrates knowledge of all vendors and contracts for which responsibility is assigned. Ensures consistent contract compliance. Develops relationships with and ensures excellent customer service to key UHS customers who will use the products and services. Creates vendor purchase orders and transmits orders to vendor via Electronic Data Interface (EDI), telephone, internet, e-mail, and fax. Notes confirmations, expected receipt dates and backorders on the Purchase Order. Expedites all orders through receipt at requesting location. Processes all price discrepancies with Accounts Payable, utilizing EDI confirmation; GPO and UHS contracted pricing information. Exercises purchasing delegation of authority up to $25,000.

Key Responsibilities

• Processes requisitions into purchase orders; purchases products and services for the acute care, sub-acute care and clinic sites within the UHS organization.
• Ensures pricing is accurate and confirms expected delivery date with vendor. Communicates delivery information to requestor and facility supply chain department.
• Reviews open order report and expedites orders to ensure delivery requirements are met.
• Reviews quotes; determines contract prices; follows up on orders placed; verifies delivery; and approves payment.
• Confers with vendors and analyzes vendor’s operations to determine factors that affect prices and deliveries.
• Works through any invoice discrepancy and resolves issues within the acceptable turnaround times.
• Searches for cost reduction or process improvement opportunities without direct instruction.
• Ensures that contract approval is completed before purchase order issuance.
• Maintains files of supporting and appropriate documents.
• Performs other duties as assigned / required.

Qualifications

• High School Diploma with 1-3 years of related experience.
• Bachelor's degree in Supply Chain may be considered in lieu of the minimum experience requirement.
• Knowledge of Microsoft Word, Excel, SharePoint and an automated Supply Chain system required.
• Demonstrated commodity/vendor management expertise required.
• Excellent organizational skills.
• Effective interpersonal skills to interface with a broad range of end users and vendors.
• Ability to interpret verbal and written information and instructions.
• Ability to work under strict time constraints and to manage multiple priorities.
• Ability to solve problems and work as part of a team.

Opportunity Benefits

• Challenging and rewarding work environment.
• Growth and development opportunities within UHS and its subsidiaries.
• Competitive Compensation.
• Excellent Medical, Dental, Vision and Prescription Drug Plan.
• 401k plan with company match.
• Generous Paid Time Off.

EEO Statement

All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. UHS subsidiaries are equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws.

*UHS is a registered trademark of UHS of Delaware, Inc., the management company for Universal Health Services, Inc. and a wholly-owned subsidiary of Universal Health Services, Inc. Universal Health Services, Inc. is a holding company and operates through its subsidiaries including its management company, UHS of Delaware, Inc. All healthcare and management operations are conducted by subsidiaries of Universal Health Services, Inc. To the extent any reference to "UHS or UHS facilities" on this website including any statements, articles or other publications contained herein relates to our healthcare or management operations it is referring to Universal Health Services' subsidiaries including UHS of Delaware. Further, the terms "we," "us," "our" or "the company" in such context similarly refer to the operations of Universal Health Services' subsidiaries including UHS of Delaware. Any employment referenced in this website is not with Universal Health Services, Inc. but solely with one of its subsidiaries including but not limited to UHS of Delaware, Inc.*