Purchasing Specialist

UHS; King of Prussia (PA); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Growth and development opportunities

Competitive Compensation

Excellent Medical, Dental, Vision and Prescription Drug Plan

401k plan with company match

Generous Paid Time Off

Job summary

UHS is looking for a Purchasing Specialist I in King of Prussia, Pennsylvania. This role involves managing purchase orders, vendor relationships, and pricing discrepancies, requiring 1-3 years of experience and proficiency in Excel and SharePoint. You will work in a supportive environment with opportunities for growth, competitive compensation, and comprehensive benefits including medical, dental, and a 401k plan with company match.

Qualifications

• 1-3 years of related experience.
• Knowledge of an automated Supply Chain system required.
• Ability to work under strict time constraints.

Responsibilities

• Processes requisitions into purchase orders.
• Ensures accurate pricing and confirms delivery dates.
• Confers with vendors about pricing and deliveries.

Skills

Vendor management expertise

Organizational skills

Effective interpersonal skills

Problem-solving skills

Education

High School Diploma

Bachelor’s degree in Supply Chain

Tools

Microsoft Word

Microsoft Excel

Sharepoint

Job description

UHS Corporate Supply Chain Department is seeking a dynamic and talented Purchasing Specialist I.

The Purchasing Specialist I demonstrates knowledge of all vendors and contracts for which responsibility is assigned. Ensures consistent contract compliance. Develops relationships with and ensures excellent customer service to key UHS customers who will use the products and services. Creates vendor purchase orders and transmits orders to vendor via Electronic Data Interface (EDI), telephone, internet, email, and fax. Notes confirmations, expected receipt dates and backorders on the Purchase Order. Expedites all orders through receipt at requesting location. Processes all price discrepancies with Accounts Payable, utilizing EDI confirmation; GPO and UHS contracted pricing information. Exercises purchasing delegation of authority up to $25,000.

Key Responsibilities

• Processes requisitions into purchase orders; purchases products and services for the acute care, sub-acute care and clinic sites within the UHS organization.
• Ensures pricing is accurate and confirms expected delivery date with vendor. Communicates delivery information to requestor and facility supply chain department.
• Reviews open order report and expedites orders to ensure delivery requirements are met.
• Reviews quotes; determines contract prices; follows up on orders placed; verifies delivery; and approves payment.
• Confers with vendors and analyzes vendor’s operations to determine factors that affect prices and deliveries.
• Works through any invoice discrepancy and resolves issues within the acceptable turnaround times.
• Searches for cost reduction or process improvement opportunities without direct instruction.
• Ensures that contract approval is completed prior to purchase order issuance.
• Maintains files of supporting and appropriate documents.
• Performs other duties as assigned / required

Position Requirements

• High School Diploma with 1-3 years of related experience.
• Bachelor’s degree in Supply Chain may be considered in lieu of the minimum experience requirement.
• Knowledge of Microsoft Word, Excel, Sharepoint and an automated Supply Chain system required.
• Demonstrated commodity/vendor management expertise required.
• Excellent organizational skills.
• Effective interpersonal skills to interface with a broad range of end users and vendors.
• Ability to interpret verbal and written information and instructions.
• Ability to work under strict time constrains and to manage multiple priorities.
• Ability to solve problems and work as part of a team

Benefits

• Challenging and rewarding work environment
• Growth and development opportunities within UHS and its subsidiaries
• Competitive Compensation
• Excellent Medical, Dental, Vision and Prescription Drug Plan
• 401k plan with company match
• Generous Paid Time Off

EEO Statement

All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. UHS subsidiaries are equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws. We believe that diversity and inclusion among our teammates is critical to our success.