Purchasing Specialist and Safety Coordinator

Process Supply, Inc.; Kingsport (TN); On-site; USD 28,000 - 39,000; Full time

Benefits offered by this job

401k withCompany Match

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

Long-term disability

Short-term disability

Paid Time Off

Paid Holidays

Job summary

Process Supply, Inc., based in Kingsport, Tennessee, is seeking a Purchasing Specialist and Safety Coordinator to join the team. This hourly role reports to the General Manager and involves coordinating purchase orders, vendor communications, and safety programs to ensure on-time deliveries and safe operations.

The ideal candidate brings strong organizational skills, 1+ year of purchasing and 1+ year of safety experience, and proficiency in Microsoft Office.

Qualifications

• High School diploma or equivalent is required.
• Microsoft Office proficiency including Word, Excel, and Outlook.
• 1+ years of purchasing experience.
• 1+ years of safety experience.

Responsibilities

• Print and review weekly Open Purchase Order Report indicating due dates.
• Contact vendors via phone, email, or fax for status updates.
• Update inventory system upon acceptable ship date from vendor.
• Negotiate with vendors on ship dates per GM guidance.
• Communicate status updates to affected personnel about purchase orders.
• Check mill order acknowledgements for accuracy.
• Scan printed purchase orders into the document retrieval system.
• Daily review of Excel spreadsheets for conversion orders with late material shipping.
• Assist the GM in other purchasing-related tasks as needed.
• Monitor and report conflicts between safety systems and operations.

Skills

Microsoft Office proficiency

Purchasing experience

Safety experience

Communication skills

Organizational skills

Time management

Attention to detail

Team collaboration

Education

High School diploma or equivalent

Bachelor's degree in business or related field

Tools

Excel

Word

Outlook

Job description

Based in Kingsport, Tennessee, Process Supply, Inc. is a supplier of industrial pipe, fittings, flanges, valves, valve actuation products, engineered products and more. Our primary service area extends from Knoxville, Tennessee, into Southwest Virginia. We also have the capability to service projects into the surrounding regions and beyond. We are more than just a pipe supplier - we also offer full rebuild and repair services, as well as custom engineered solutions, delivering cost-effective solutions for your critical projects.

We are currently seeking to fill a Purchasing Specialist and Safety Coordinator position on our team. The ideal candidate for this position is an organized individual with strong interpersonal skills and the ability to communicate effectively across our team and customer base. This is an hourly position reporting to the General Manager. You can find more job details below:

ThePurchasingSpecialist and Safety CoordinatorensuresthateachpurchaseorderissuedbyProcessSupply,Inc. is shipped on time from the vendor. ThePurchasing Specialist and Safety Coordinatorisexpected to effectively interact with all sales and purchasing personnel aswell as actively communicate with vendors on a frequent basis in a professionalmanner. Typical duties and responsibilities include:

• Print and review weekly Open Purchase Order Report that indicates required due dates. Only purchase orders due within a two-week time frame are included in this report.
• Contact vendors via phone, email, or fax to receive status updates and confirmations.
• Update inventory system, if necessary, upon receipt of an acceptable ship date from the vendor.
• Negotiate with vendors if an unacceptable ship date has been indicated on the Open Order Status Form. The parameters set forth by the General Manager shall be adhered to concerning acceptable vs. unacceptable ship dates.
• Communicate effectively with affected personnel giving status updates regarding specific purchase orders.
• Check order acknowledgements from mills for accuracy.
• Scan printed purchase orders in document retrieval system.
• Daily review of Excel spreadsheet for conversion orders with material shipping late.
• Assist the General Manager in other functions that are deemed necessary to effectively maintain purchasing tasks.
• Monitor and report immediately to the General Manager any conflicts between the safety system, employee safety performance, and overall operations.
• Organize and maintain accurate information regarding the Company's safety system.
• Ensure required safety postings are accurate and up to date throughout the organization.
• Schedule and maintain all safety related inspections and repairs.
• Maintain safety and medical supplies, fire extinguishers, and other shop supplies to ensure a safe work environment.
• Participate in monthly safety meetings and other relevant meetings as required.
• Perform safety walks daily and immediately report any discrepancies to the General Manager.
• Contribute to a positive work environment based on teamwork and continuous improvement.
• Communicate effectively with sales representatives, co-workers, and management.
• Adhere to all Company safety rules, regulations, quality standards, handbook policies and procedures.

Required Qualifications:

• HighSchooldiplomaorequivalent
• MicrosoftOffice proficiency, including Word, Excel, and Outlook
• 1+ years of purchasing experience
• 1+ years of safety experience

Preferred Qualifications

• Bachelor's degree in business or related field preferred
• 3+ years of purchasing experience
• Experience in the metals industry

Core Competencies

• Excellentwritten and oral communication skills
• Excellentorganizational, problem-solving, and time management skills
• Abilityto effectively multi-task and work independently on assigned tasks
• Excellentattention to detail and ability to transfer data accurately
• Strongwork ethic; self-motivated
• Operatewith high integrity, maintaining positive relations with co-workers, customers,and suppliers

Company Benefits:

• 401k withCompany Match
• Health Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Long-term disability
• Short-term disability
• Paid Time Off
• Paid Holidays