Purchasing Specialist

Benchmark Window, Inc.; Ohio; Hybrid; USD 25,000 - 30,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Paid time off

Paid holidays

401(k) retirement plan with company 
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Job summary

Benchmark Window, Inc. is seeking a Purchasing Specialist to manage the procurement of building materials and coordinate orders for installation jobs across an assigned market.

The role emphasizes meticulous order fulfillment, clear supplier communication, and data accuracy to support cost control and on-time delivery. The position covers order processing, procurement activities, and system reporting using CRM/ERP platforms.

Qualifications

• Proven experience in purchasing, procurement, or supply chain management in construction/building materials.
• Strong organizational and problem-solving skills to manage multiple tasks.
• Proficient with procurement software and ERP/CRM systems; Monday.com is a plus.
• Exceptional attention to detail and accuracy in order processing and data entry.
• Effective communication with suppliers, builders, and internal teams.
• Ability to analyze purchase trends, supplier performance, and cost data.
• Strong negotiation skills and vendor relationship development.
• Knowledge of building materials, construction plans, and procurement best practices.
• Proficiency in MS Office and related digital tools.
• Able to work independently and stay accountable to deadlines, including when remote.

Responsibilities

• Prepare and review prints and customer purchase orders for integration into internal systems.
• Verify requisitions against master building plans and notify builders of discrepancies.
• Approve purchase orders per company standards.
• Organize and confirm delivery of goods in line with project timelines.
• Edit and manage customer sales orders to maintain data accuracy.
• Generate internal sales orders for purchases outside designated markets.

Skills

Purchasing

Organizational skills

ERP/CRM systems

Attention to detail

Communication skills

Vendor management

Data analysis

Construction materials knowledge

MS Office

Independent/remote work

Tools

Monday.com

QuickBooks

Job description

Purchasing Specialist

Job Summary:

The Purchasing Specialist manages the procurement of building materials and coordinates orders for installation jobs within an assigned market. This role requires sharp attention to detail, clear communication with suppliers and internal teams, and consistent, accurate order fulfillment. The Purchasing Specialist is central to operational efficiency and cost control across the procurement process, and works across order management systems and vendor relationships to keep jobs on schedule.

Key Responsibilities

Order Processing

• Prepare and review prints and customer purchase orders for seamless integration into internal systems.
• Verify purchase requisitions by cross-referencing requested items with master building plans, and promptly notify the builder of any discrepancies.
• Approve purchase orders, ensuring accuracy and compliance with company standards.
• Organize and confirm delivery of goods and services in alignment with project timelines.
• Edit and manage customer sales orders within internal systems to maintain data accuracy.
• Generate internal sales orders for purchases outside of designated markets, ensuring proper tracking and documentation.

Purchasing & Procurement

• Source and place orders for all building materials required for installation projects within the assigned market.
• Establish and maintain strong supplier relationships to coordinate delivery schedules and promptly resolve shipping discrepancies or delays.
• Generate and manage internal purchase orders (POs) to ensure order accuracy, cost control, and timely procurement.
• Review order confirmations across all markets to verify fulfillment, mitigate errors, and prevent order duplication.
• Collaborate with vendors to negotiate pricing, terms, and lead times to optimize procurement costs and delivery efficiency.
• Monitor inventory levels and demand trends to proactively place orders, preventing material shortages and project delays.
• Flag recurring vendor performance or lead-time issues to management, with data to support the conversation.

Systems & Reporting

• Maintain accurate, current order and purchasing records within the company's CRM/ERP platforms (e.g., Monday.com, QuickBooks, or equivalent).
• Use dashboards and reporting tools to track open orders, backlog, and purchasing trends across markets.
• Support month-over-month reconciliation between purchasing records and accounting systems as needed.

Qualifications & Skills

• Proven experience in purchasing, procurement, or supply chain management, preferably in the construction or building materials industry.
• Strong organizational and problem-solving skills with the ability to manage multiple tasks and priorities simultaneously.
• Proficiency with procurement software and enterprise resource planning (ERP) or CRM systems; direct experience with Monday.com is a plus.
• Exceptional attention to detail and accuracy in order processing and data entry.
• Effective communication skills to interact with suppliers, builders, and internal teams.
• Ability to analyze purchase trends, supplier performance, and cost data to support informed decision-making.
• Strong negotiation skills and the ability to develop vendor relationships that improve supply chain efficiency.
• Working knowledge of building materials, construction plans, and procurement best practices preferred.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and other relevant digital tools.
• Comfortable working independently and staying accountable to deadlines and metrics, particularly once working remotely.

Compensation

• Hourly pay range: $18.00–$22.00 per hour, based on experience.

Benefits

• Medical, dental, and vision insurance options.
• Paid time off.
• Paid holidays.
• 401(k) retirement plan with company match.

Work Environment & Expectations

• Full-time position with a standard work schedule; occasional extended hours may be required to meet deadlines, particularly during peak season.
• This role is in-office/hybrid during onboarding and training. Remote work become