Purchasing Specialist

Soho Studio LLC dba TileBar; New York (NY); Hybrid; USD 70,000 - 80,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

401K with company match

Free Weekly Lunch

Paid Time Off

Holidays

Personal Days

Job summary

TileBar is seeking a detail‑oriented Purchasing Specialist in New York, NY to support procurement operations and product flow across multiple categories. You will ensure timely, cost‑effective material acquisitions and accurate inventory planning while coordinating with our international supplier base.

This role is 3 days onsite and 2 days remote in a hybrid setup. Key duties include demand forecasting, purchase order management, vendor coordination, and tracking supplier KPIs.

Qualifications

• Bachelor’s degree in a related field (Supply Chain, Business, Finance).
• 2–5 years of purchasing/procurement or supply chain experience.
• Experience in building materials, home improvement, or manufacturing is a plus.

Responsibilities

• Support demand forecasting and maintain purchase orders for optimal inventory flow.
• Monitor inventory levels, adjust for seasonality and trends, execute procurement transactions.
• Coordinate with global suppliers and internal teams for on-time production and shipment.
• Track purchase orders through lifecycle and resolve delays or discrepancies.
• Assist in vendor contracts, pricing, and onboarding new suppliers.
• Monitor supplier KPIs and identify new sourcing opportunities.
• Ensure compliance with internal procurement policies and international trade regulations.

Skills

Organizational skills

ERP systems

Excel

Data analysis

Communication

Multitasking

Education

Bachelor's degree in Supply Chain Management, Business, Finance, or related field

Tools

ERP systems

Excel

Job description

Purchasing Specialist – New York, NY (Flatiron HQ) – 3 days onsite, 2 days remote

About The Job

TileBar is an innovative industry leader transforming the tile, interiors and surfaces market in the United States. As a rapidly growing company, we are redefining how homeowners and designers shop for projects. With an ambitious vision to lead the multi-billion-dollar tile category, we are seeking a visionary, strategic, and hands‑on creative leader to shape the future of our brand and join our dynamic team. In this role, you will play a vital part in our growth trajectory.

We are seeking a detail‑oriented, highly organized, and driven Purchasing Specialist to support our procurement operations and product flow across multiple categories. This role plays a vital part in ensuring the timely and cost‑effective acquisition of materials, accurate inventory planning, and smooth coordination across our international supplier base.

Essential Duties and Responsibilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other minor duties may be assigned.

Inventory & Supply Planning

• Support demand forecasting and maintain accurate purchase orders to ensure optimal inventory flow across assigned product lines.
• Monitor inventory levels, adjust for seasonality and sales trends, and execute daily procurement transactions with precision.
• Confirm product specifications, lead times, and shipping details to guarantee accurate and timely deliveries.

Vendor Coordination & Order Management

• Collaborate with global suppliers and internal teams to ensure timely production and shipment of goods.
• Track and manage purchase orders throughout the lifecycle, resolving delays or discrepancies proactively.
• Assist in executing vendor contracts, pricing agreements, and onboarding new suppliers as needed.

Procurement Operations

• Track supplier KPIs such as accuracy, service quality, and on‑time performance.
• Support the identification and evaluation of new sourcing opportunities, products, and international vendors aligned with company goals.

Cross-Functional Collaboration & Compliance

• Partner with Logistics, Finance, and Warehouse teams to ensure smooth flow of goods and alignment across functions.
• Monitor supplier invoicing accuracy and support timely financial reconciliation.
• Maintain documentation and ensure compliance with internal procurement policies and international trade regulations.

Qualifications

The requirements listed below are representative of the qualifications necessary to perform the job.

Education & Experience

• Bachelor's degree in Supply Chain Management, Business, Finance, or a related field.
• 2-5 years of experience in purchasing, procurement operations, or supply chain roles.
• Experience in building materials, home improvement, or manufacturing industries is a plus.

Skills & Competencies

• Strong organizational skills and attention to detail.
• Proficiency with ERP systems, Excel, and data analysis tools.
• Effective communicator with strong follow-through and collaborative approach.
• Ability to multitask, adapt quickly, and work in a fast‑paced environment.

Preferred Attributes

• Familiarity with international sourcing, freight logistics, and vendor compliance.
• Knowledge of product lifecycle management or SKU‑level inventory management.
• A proactive mindset with a desire to grow into more strategic procurement responsibilities.

Talent Standards for Success

At TileBar, how we work matters as much as what we achieve. In this role, success will also be measured by how consistently you demonstrate TileBar's five Talent Standards.

Results Ownership & Accountability

Takes ownership of responsibilities and outcomes, communicates proactively, manages commitments and deadlines responsibly, follows through, and addresses risks or issues that may impact results.

Collaboration & Team Contribution

Works well with others, supports team and company goals, shares information appropriately, and builds productive relationships with colleagues, leaders, and cross‑functional partners.

Organizational Mindset

Understands how individual work, decisions, and priorities affect other people, teams, customers, and the broader company.

Balances role‑specific responsibilities with what supports the best overall outcome for TileBar.

Adaptability & Continuous Improvement

Adapts to changing priorities, learns new ways of working, remains open to feedback, and looks for opportunities to improve processes, outcomes, and how work gets done.

Judgment & Problem Solving

Uses critical thinking and sound judgment to solve problems, manage priorities, make informed decisions, and know when to act independently, involve others, or elevate.

Benefits

At Soho Studio/TileBar, each eligible employee receives a competitive total compensation package including Medical, Dental, Vision, Life Insurance, and Short‑Term Disability in addition to a Company match on 401K, and Free Weekly Lunch. Our employees also receive Paid Time Off (PTO), Holidays, and Personal Days.

Compensation

$70,000 - 80,000 per year

Actual compensation is based on multiple factors that are unique to each candidate, including but not limited to skill set, level of relevant experience, and specific work location. Salary ranges for positions based in other locations may differ based on the cost of labor in that location.

At TileBar, we are committed to fostering a workplace that embraces and celebrates diversity, equity, and inclusion. We believe that a diverse and inclusive workforce not only enhances our ability to innovate and succeed but also creates a more enriching and supportive environment for our employees.

TileBar is an equal opportunity employer and welcomes applications from all qualified individuals, regardless of their race, color, religion, gender, sexual orientation, gender identity or expression, national origin, genetics, age, disability, or veteran status.