Purchasing Specialist

Pro Staff; Lenexa (KS); On-site; USD 50,000 - 70,000; Full time

Job summary

Pro Staff is seeking a Purchasing Specialist to be at the center of supplier relationships and materials planning in Lenexa, KS. The role involves negotiating pricing, coordinating purchasing, and ensuring materials are available when needed.

You’ll collaborate with Sales, Customer Service, Operations, and suppliers to keep purchasing activities moving smoothly. If you’re organized, proactive, and able to manage multiple priorities, this is a hands-on opportunity to make an immediate impact in

Qualifications

• College diploma or equivalent; experience in purchasing strongly preferred.
• Experience with an MRP/ERP system is a plus.
• Proficiency in MS Excel and MS Office.
• Strong negotiation and problem-solving skills.
• Ability to manage high-volume purchasing with accuracy.
• Self-motivated, organized, and able to work independently.

Responsibilities

• Manage purchasing activities based on customer requirements, forecasts, and internal needs.
• Source products and obtain competitive pricing through the RFQ process.
• Build and maintain strong supplier relationships while negotiating pricing, freight, and other costs.
• Monitor forecasts and inventory levels to ensure materials are available and prevent shortages.
• Create and manage purchase orders while ensuring quantities and timing align with customer and operational requirements.
• Coordinate secondary processing, including RFQs, purchase orders, supplier follow‑up, and delivery schedules.
• Work with suppliers to improve lead times, reduce costs, and minimize obsolete inventory.
• Identify and implement cost‑saving opportunities with suppliers.
• Partner with Operations, Sales, Customer Service, and other departments to resolve purchasing and inventory issues.
• Coordinate inventory management discussions and assist with the disposition of excess or obsolete inventory.
• Manage freight and customs‑related activities, including carrier claims.
• Coordinate with suppliers and internal teams to ensure timely delivery and resolve issues affecting customer requirements.
• Maintain accurate purchasing records and documentation.
• Support continuous improvement initiatives and additional operational projects as needed.

Skills

Negotiation

Supplier relationships

Forecasting

Inventory management

ERP/MRP experience

MS Excel

Education

Bachelor's degree in supply chain / business

Tools

ERP/MRP system

Microsoft Excel

Job description

We’re partnering with a growing organization to find a Purchasing Specialist who enjoys being at the center of the action — managing supplier relationships, negotiating pricing, coordinating purchasing, and ensuring materials are available when needed.

This is a hands‑on role where you’ll work closely with Sales, Customer Service, Operations, and suppliers to keep purchasing activities moving smoothly. If you’re organized, proactive, comfortable managing multiple priorities, and enjoy solving problems, this could be a great opportunity to make an immediate impact.

What You’ll Do

• Manage purchasing activities based on customer requirements, forecasts, and internal needs.
• Source products and obtain competitive pricing through the RFQ process.
• Build and maintain strong supplier relationships while negotiating pricing, freight, and other costs.
• Monitor forecasts and inventory levels to ensure materials are available and prevent shortages.
• Create and manage purchase orders while ensuring quantities and timing align with customer and operational requirements.
• Coordinate secondary processing, including RFQs, purchase orders, supplier follow‑up, and delivery schedules.
• Work with suppliers to improve lead times, reduce costs, and minimize obsolete inventory.
• Identify and implement cost‑saving opportunities with suppliers.
• Partner with Operations, Sales, Customer Service, and other departments to resolve purchasing and inventory issues.
• Coordinate inventory management discussions and assist with the disposition of excess or obsolete inventory.
• Manage freight and customs‑related activities, including carrier claims.
• Coordinate with suppliers and internal teams to ensure timely delivery and resolve issues affecting customer requirements.
• Maintain accurate purchasing records and documentation.
• Support continuous improvement initiatives and additional operational projects as needed.

What You Bring

• College diploma or equivalent education; experience in purchasing, procurement, or materials management strongly preferred.
• Experience working with an MRP or ERP system is a plus.
• Proficiency with Microsoft Office, particularly Excel.
• Strong negotiation, communication, and problem‑solving skills.
• Ability to manage a high volume of work while maintaining accuracy and attention to detail.
• Self‑motivated and comfortable working independently.
• Strong organizational skills with the ability to prioritize multiple deadlines.
• Collaborative approach and ability to build effective relationships with suppliers and internal teams.
• Ability to proactively identify issues and work toward practical solutions.