Purchasing Process Supervisor - Central Office - Decatur, GA (ADM)

Juvenile Justice, Department of; Georgia; On-site; USD 59,000 - 72,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Paid holidays

Vacation

Sick leave

Public Service Loan Forgiveness

Job summary

The Department of Juvenile Justice is seeking a Purchasing Process Supervisor in Decatur, GA to oversee end-to-end procurement activities. You will review requisitions, process approvals, and ensure purchases meet policy and controls, while developing strategies to reduce delays and improve efficiency.

You will lead a procurement team, manage supplier performance, and support contract management across multiple categories. Experience with GA@WORK/Workday or similar platforms is preferred.

Qualifications

• Associate degree in accounting or business with 4 years procurement experience, including 1 year in a lead role.
• Technical diploma in accounting or business with 5 years procurement experience, including 1 year in a lead role.
• Two years of experience at the Procurement Agent 3 level or equivalent.

Responsibilities

• Supervises and directs staff, setting expectations, monitoring workload and providing coaching.
• Monitors workload, timelines, accuracy of requisitions, and staff performance.
• Tracks procurement cycle times, identifies bottlenecks, and escalates delays with stakeholders.
• Reviews requisitions for accuracy, completeness and compliance.
• Supports procurement contracts, renewals, and related agreements with contract management.
• Assists in sourcing activities and posting solicitations.
• Evaluates supplier responses and documents evaluations.
• Develops evaluation documents and analyzes supplier responses.
• Supports complex solicitations with sourcing tools and state systems.
• Reviews contracts for compliance with laws and policies.
• Conducts market research to support competitive pricing and best-value decisions.
• Provides training on purchasing policies and systems.

Skills

Leadership

Procurement

Supplier management

Training

Process improvement

Education

Associate degree in accounting/business

Technical diploma in accounting/business

Procurement experience 2+ years at lower level

Tools

GA@WORK/Workday

JAGGAER

PeopleSoft Financials

Job description

Explore a World of Opportunity with the State of Georgia! We are the force that drives Georgia! Georgia State Government is a large enterprise, composed of various agencies and entities with a common goal to improve the lives of Georgia's more than 10 million citizens! Join Team Georgia and impact lives everyday while receiving a robust benefits package designed for every stage of your career!

Job Title: Purchasing Process Supervisor - Central Office - Decatur, GA (ADM)Agency: Department of Juvenile JusticeJob Requisition ID: JR0000005678Shift: Any (United States of America)Compensation Details: $65,000.00 (ANNUAL SALARY)

Please Note: This position is scheduled to close at 12:00 a.m. on the closing date listed above. Applications must be submitted before that time to be considered.

Job Summary

Under broad supervision, manages the end-to-end operational procurement lifecycle, with primary responsibility for requisition review, processing, and approval. Ensures that internal purchasing requests are accurately and efficiently converted into authorized purchases in compliance with applicable procurement policies, financial controls, and agency procedures. Develops and implements strategies to improve and strengthen operational efficiency, reduce processing delays, and promote sound procurement practices. Establishes and maintains effective working relationships with internal stakeholders and external suppliers. Provides professional-level support across assigned procurement categories, including sourcing and purchasing activities, category administration, and ongoing supplier performance management.

Primary Duties & Responsibilities

• Supervises, guides, and directs the work assignments of subordinate staff, including setting performance expectations, monitoring workload, and providing coaching and feedback.
• Monitors purchasing workload, processing timelines, accuracy, and staff performance to ensure requisitions and procurement actions are completed accurately and timely.
• Tracks procurement cycle times, identifies bottlenecks, and coordinates or escalates delays involving business owners, suppliers, the Department of Administrative Services (DOAS), or other external parties, as appropriate.
• Reviews and approves requisitions for supplies, equipment, and services, ensuring accuracy, completeness, and compliance with applicable requirements.
• Supports the development, coordination, and monitoring of procurement-related contracts, including renewals, amendments, and related agreements, in coordination with the agency's contract management function and applicable business owners.
• Assists in sourcing activities, including the development and posting of solicitations and cooperative purchasing notices.
• Assists in the evaluation of supplier responses and supports fair, consistent, and well-documented evaluation processes.
• Develops financial and technical evaluation documents and analyzes supplier responses.
• May support strategic sourcing teams with complex solicitations using request-for-proposal tools, state systems, and other electronic procurement resources.
• Reviews and analyzes contracts to ensure compliance with applicable state and federal laws, regulations, policies, and procedures.
• Conducts market research and analysis to support competitive pricing and best-value purchasing decisions for supplies and services.
• Provides training, guidance, and technical assistance regarding purchasing and sourcing policies, procedures, and systems.
• Develops and applies professional knowledge of procurement, including the Georgia Procurement Manual (GPM) and related laws, rules, regulations, and statewide policies.
• Maintains current job knowledge by participating in relevant educational and professional development opportunities.

Minimum Qualifications

• Associate degree in accounting, business, or a directly related field from an accredited college or university and four (4) years of job-related experience in a procurement environment, including one (1) year in a lead worker, team leader, or supervisory role.
• Or a technical diploma in accounting or business from an accredited college or university and five (5) years of job-related experience in a procurement environment, including one (1) year in a lead worker, team leader, or supervisory role.
• Or two (2) years of experience at the lower-level Procurement Agent 3 (FEP022) or in an equivalent position.

Note: Some positions require Georgia Procurement Manual area-specific certification(s).

Preferred Qualifications

• Five (5) to seven (7) years of procurement and/or contracting experience in the public sector.
• Three (3) to five (5) years of experience using enterprise procurement and financial systems, with GA@WORK/Workday experience preferred.
• PeopleSoft Financials experience is a plus.
• Experience using electronic sourcing, solicitation, and procurement platforms, including Workday/GA@WORK, JAGGAER, or comparable systems.
• Demonstrated experience managing solicitations through the Georgia Procurement Registry.
• Demonstrated knowledge of the Georgia Procurement Manual (GPM), DOAS requirements, statewide contracts, delegated purchasing authority, competitive procurement thresholds, and related State of Georgia procurement requirements.
• Experience developing and delivering training, including PowerPoint presentations.
• Georgia Certified Purchasing Manager (GCPM) certification at the time of employment or the ability to obtain certification within six (6) months of the hire date.

Benefits

• Health and dental insurance
• Retirement and savings plan options
• Paid holidays
• Vacation
• Sick leave
• We are a qualified employer for the Federal Public Service Loan Forgiveness Program.

For more information, visit https://djj.georgia.gov/Online-Applications/employee-benefits

THIS IS AN INTERNAL AND EXTERNAL JOB ANNOUNCEMENT

THIS IS AN UNCLASSIFIED POSITION.

THE SELECTED APPLICANT FOR THE POSITION WILL BE SUBJECT TO A REFERENCE CHECK AND CRIMINAL BACKGROUND CHECK, WHERE APPLICABLE PLEASE INCLUDE ALL RELEVANT JOB INFORMATION ON THE APPLICATION FOR CONSIDERATION. ALL APPLICATIONS WILL BE PRESCREENED.

DJJ IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

Equal Employment Opportunity Employer

The State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services. Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.

Minimum Qualifications

• Associate degree in accounting, business, or a directly related field from an accredited college or university and four (4) years of job-related experience in a procurement environment, including one (1) year in a lead worker, team leader, or supervisory role.
• Or a technical diploma in accounting or business from an accredited college or university and five (5) years of job-related experience in a procurement environment, including one (1) year in a lead worker, team leader, or supervisory role.
• Or two (2) years of experience at the lower-level Procurement Agent 3 (FEP022) or in an equivalent position.

Georgia State Government is a large enterprise, composed of various entities with a common goal to improve the lives of Georgia's 10 million citizens. With nearly 62,000 employees, we are one of the single largest employer in the state. Public service opportunities stretch across the state as employees live and work in all 159 counties. From traditional fields such as accounting, nursing, and engineering to unique fields like forestry and natural resources management, Georgia state government provides a world of opportunity.