Purchasing Officer II

Commonwealth of Kentucky; Richmond (KY); On-site; USD 44,000; Full time

Job summary

The Commonwealth of Kentucky seeks a Purchasing Officer II to manage procurement of goods and services, ensuring compliance with regulations. The role involves tracking purchase orders, collaborating with vendors, and maintaining records. Ideal candidates will have strong analytical and communication skills.

Benefits

Paid Time Off (Sick & Vacation)

Paid Holidays

Health insurance

Retirement plan

Training/Career Development Opportunities

Qualifications

• Two years of purchasing experience required.
• Knowledge of state government procurement including KRS 45A.

Responsibilities

• Procures goods and services and manages purchase orders.
• Ensures compliance with state regulations in procurement processes.
• Tracks and maintains records of requisitions and contracts.

Skills

Analytical skills

Communication

Detail-oriented

Critical thinking

Education

Bachelor's degree

Job description

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Commonwealth of Kentucky provided pay range

This range is provided by Commonwealth of Kentucky. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$43,395.36/yr - $43,395.36/yr

Description

The Department of Criminal Justice Training (DOCJT) located in Richmond, is Kentucky's state-of-the-art facility providing basic and advanced training for law enforcement officers and telecommunicators across the commonwealth. As we continue to grow and expand our operations, we are seeking a highly skilled and motivated individual to join our dynamic procurement team.

By joining our team as a Purchasing Officer II, you'll have the opportunity to play a key role in managing the procurement of goods and services, ensuring compliance with state regulations, and supporting the efficient operation of our agency. The ideal candidate shall have working knowledge of procurement policies, and have excellent written and verbal communication skills to provide to both our internal staff and vendors.

Responsibilities And Duties

• Procures goods and services and manages purchase orders.
• Oversees the procurement process by issuing requisitions, requests for quotes, evaluating vendor responses, awarding contracts, and ensuring compliance with state and agency guidelines.
• Tracks and maintains records of requisitions, purchase orders, delivery orders, and vendor contracts.
• Monitors and enforces adherence to the Model Procurement Code (KRS 45A), interpreting and applying state purchasing regulations and procedures to ensure all purchases meet legal and agency standards.
• Researches and obtains quotes from vendors.
• Collaborates to secure competitive pricing for goods and services.
• Ensures the efficient and timely delivery of goods and services while completing and/or monitoring local purchases for compliance with state purchasing guidelines.
• Maintains and tracks approved price contracts, ensures they remain up to date and recommends improvements to optimize procurement efficiency.
• Continuous review of current purchasing information available through the state procurement site.
• Attends relevant training sessions and stays updated on changes in state purchasing procedures.
• Other duties as required.
  
  

Preferred Knowledge, Skills and Abilities:

• Knowledge of state government procurement including KRS 45A and Finance Cabinet policies; experience with procurement documents in eMars.
• Detail-oriented and well-organized; ability to work well under pressure with time sensitive matters.
• Analytical skills to review specifications and contract terms and conditions.
• Critical thinking skills necessary to independently research issues and propose possible solutions.
• Excellent written and verbal communication skills that includes, providing prompt feedback to customers and being helpful, professional, assertive, and friendly.
  
  

Additional/Supplemental Information:

• Maintain a valid driver’s license.
• Frequently communicate in person or by other means of technology.
• Spend a major portion of time using a computer.
• Travel required (state vehicle provided).
  
  

DOCJT offers great EMPLOYEE benefits package, including:

• A 37.5 hour work week
• Paid Time Off (Sick & Vacation) + Paid Holidays
• Overtime/Compensatory Time
• First day coverage health insurance w/ optional health reimbursement account
• State paid life insurance with options for additional self/family coverage.
• Retirement (If not previously retired from KPPA)
• Wellness Incentives Program
• Training/Career Development Opportunities
• Optional Deferred Compensation program (401K)
  
  

A background check is required. Final job offer is contingent upon successful completion of background investigation.

Minimum Requirements

EDUCATION: Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS: Two years of purchasing experience.

Substitute EDUCATION for EXPERIENCE: NONE

Substitute EXPERIENCE for EDUCATION: Experience in purchasing will substitute for the required college on a year for year basis. Certification with the National Institute of Governmental Purchasing as a Certified Professional Public Buyer (CPPB) will substitute for one year of the college requirement OR certification as a Certified Public Purchasing Officer (CPPO) will substitute for two years of the college requirement.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Working Conditions

Incumbents working in this job title perform duties in an office setting.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Purchasing and Supply Chain

• Industries

  Government Administration

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