Purchasing Manager (Santa Rosa)

NCBHS; Santa Rosa, Northern (CA, KY); Hybrid; USD 69,000 - 73,000; Full time

Benefits offered by this job

Health Insurance

Vision Insurance

Dental Insurance

401k Retirement Plan

Healthcare Spending Account

Life Insurance

Short and Long-Term Disability

PTO Plan with Holiday Premium Pay

Discounted Cafeteria Meal Plan

Tuition Reimbursement

Job summary

Santa Rosa Behavioral Healthcare Hospital (SRBHH) is seeking a Purchasing Manager to coordinate supply procurement, distribution, and inventory for patient care. You will work with hospital leadership to set PAR levels, manage contracts, and ensure timely stocking and documentation of deliveries.

The role requires hospital experience, proficiency with office tools and inventory software, and strong data/tracking skills to support senior leadership in cost-saving procurement decisions.

Qualifications

• Hospital/healthcare experience is strongly preferred.
• Proficient with Microsoft Office (Word, Excel, Outlook).
• Experience with inventory management software.
• Strong communication with internal/external stakeholders.
• Ability to collect, track and summarize data for leadership.

Responsibilities

• Maintains electronic inventory of supplies for patient care.
• Manage PAR levels, lead times, and stock levels with hospital leadership.
• Collaborate with leaders to determine supply needs and inventory levels.
• Create and manage vendor contracts and purchase orders.
• Stock supplies daily to patient care and support areas.
• Receive and document deliveries accurately.
• Prepare outgoing shipments with required documents.
• Issue stock to requestors promptly and handle special requests.
• Monitor supply usage and report changes to supervisor.
• Support risk management for supply contracts and cost control.

Skills

Inventory management

Vendor coordination

Data tracking

Customer service

Organization

Education

AA or BA in supply chain, logistics or business administration

NCI equivalent certification

Tools

Microsoft Office

Inventory management software

Job description

ABOUT US:

Formerly Aurora Santa Rosa Hospital, SRBHH was opened in 2016 and is regarded as an integral part of the greater Santa Rosa and Northern California mental health system of care. Conveniently located in the North Bay, this hospital consists of 144 acute psychiatric inpatient beds.

Santa Rosa Behavioral Healthcare Hospital (SRBHH) is regarded as an integral part of the greater Santa Rosa and Northern California mental health system of care.

Conveniently located in the North Bay, SRBHH serves adolescents and adults. We treat both mental health and co-occurring psychiatric and substance abuse conditions.

POSITION TITLE:

Purchasing Manager

PAY RANGE:

$68,640-$72,640/year

REPORTS TO:

Director of Plant Operations

DESCRIPTION OF POSITION:

This role will coordinate supply procurement, distribution, and maintain inventory at SRBHH.

KEY RESPONSIBILITIES:

• Maintains an electronic inventory of all supplies relevant to patient care at SBHH.
• Understands inventory management including PAR levels and lead times
• Works directly with hospital leadership and patient care givers to determine supply needs, set PAR levels, and demonstrates flexibility in meeting requests for inventory.
• Creates and manages contracts with vendors, purchase orders, and follows hospital policy in annual assessment of vendor contracts to achieve favorable cost and vendor performance.
• Daily stocking of supplies to patient care areas and support areas of the hospital.
• Accurately receives and documents all supplies delivered to facility.
• Prepares outgoing shipments with necessary documents to correct carrier.
• Daily stocking of supplies to nursing units per re-establish par levels.
• Issues stock accurately to requestors in a timely fashion and responds to special request for supplies and/or equipment.
• Performs inventory and informs supervisor of any changes in supply usage.
• Monitors emergency management supplies and prepares control strategies to Perform risk management for supply contracts and agreements
• Control spend and build a culture of long-term saving on procurement costs

Minimum Requirements:

• Hospital and/or Healthcare Experience strongly desired.
• Experience and proficiency with Microsoft Office products, (word, excel, outlook).
• Experience and proficiency with software programs related to inventory management.
• Exceptional customer service with internal and external stakeholders including compassionate and professional communication, responsiveness to requests
• Meticulous ability to collect, track, monitor data and summarize results to senior leadership.
• Ability to organize workflow with minimal oversight, organize schedule and routine with minimal direction.

Knowledge and Experience:

• AA or BA degree preferred in supply chain management, logistics or business administration
• Current NCI equivalent as approved by the Chief Nursing Officer (or obtained within the first 30 days of hire).
• One year hospital central supply distribution experience preferred.

Skills and Abilities:

• Sensitivity to and willingness to interact with persons of various social, cultural, economic and educational backgrounds.
• Strong organizational skills with ability to prioritize projects, work relatively independently, manage multiple tasks, and meet deadlines.
• Strong written and verbal communication skills.
• Strong interpersonal skills.
• Good judgment, problem solving and decision-making skills.

Physical Requirements:

While performing the duties of this job, this position is frequently required to do the following:

• Communicate effectively in person or via telephone in a manner which can be understood by those with whom the person is speaking, including a diverse population.
• Give and follow verbal and written instructions with attention to detail and accuracy.
• Perform complex mental functions and basic arithmetic functions.
• Vision: see details of objects at close range.
• Coordinate multiple tasks simultaneously.
• Reach forward, up, down, and to the side.
• Sit or stand for minimum periods of one hour at a time and come and go from the work area repeatedly throughout the day.
• Lift up to twenty-five (25) pounds.

• Health Insurance
• Vision Insurance
• Dental Insurance
• 401k Retirement Plan
• Healthcare Spending Account
• Life Insurance
  (Supplemental Life, Term and Universal plans are also available)
• Short and Long-Term Disability
  (with additional buy-in opportunities)
• PTO Plan with Holiday Premium Pay
• Discounted Cafeteria Meal Plan
• Tuition Reimbursement