Purchasing Manager

S C SWIDERSKI MANAGEMENT INC; Town of Mosinee (WI); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

401(k) plan

Paid time off

Job summary

SCS, a Mosinee, Wisconsin-based developer, seeks a Purchasing Manager to lead day-to-day purchasing, strategic sourcing, and supplier relations across construction, maintenance, and operations.

You will supervise Buyers, Clerks, Logistics, Warehouse, and Bid Specialists while driving bids, pricing negotiations, and cost controls to protect schedules and margins. Bachelor's degree and 5+ years in purchasing are required.

Qualifications

• Bachelor’s degree or equivalent in a related field and 5+ years in purchasing/procurement.
• Experience with competitive bidding, supplier negotiations, POs, and logistics.
• ERP/purchasing systems experience required; construction/real estate exposure preferred.

Responsibilities

• Lead daily purchasing operations across construction, operations, and maintenance.
• Develop sourcing plans, coordinate demand, and manage supplier selections.
• Oversee project buys, bids, long-lead items, and vendor documentation.
• Oversee PO processing, logistics, warehouse coordination, and cycle times.
• Track savings, bid activity, and KPI reporting; ensure audit readiness.

Skills

Negotiation

Communication

Relationship management

Analytical skills

Excel proficiency

Education

Bachelor’s degree in supply chain management, business administration, construction management, operations, finance, or related field

Tools

ERP systems (Sage or similar)

Job description

Job Title: Purchasing ManagerReports To: Manager of Procurement & SalesDepartment: D15 - ProcurementFLSA Status: Full-time, Exempt (Salary)Position Summary:The Purchasing Manager leads the day-to-day purchasing function for SCS and its affiliated operations, translating enterprise procurement strategy into timely, disciplined sourcing, bidding, ordering, logistics, and warehouse support. The role is responsible for ensuring SCS buys the right goods and services at a competitive total cost of Ownership (TCO) while supporting project schedules, operating continuity, margin protection, and internal customer service.A central figure of our procurement function, reporting to the Manager of Procurement & Sales, the Purchasing Manager leads the Buyers, Purchasing Clerks, Logistics Specialist, Warehouse Specialist, and Bid Specialist. The position works closely with Construction, Project Management, Development, Design, Property Management, Maintenance, Groundskeeping, Building Supply, Accounting, Finance, and Vendor Management to improve purchasing leverage, visibility, process consistency, and execution speed.Job Duties & Responsibilities:Purchasing Operations & Strategic Sourcing: (30%)Working with their Buyers & Purchasing Clerks, lead daily purchasing operations across construction, property operations, maintenance, groundskeeping, corporate/shared services, and other assigned spend categories.Develop sourcing plans for high-spend and high-impact categories and coordinate demand across departments to improve SCS purchasing leverage.Direct supplier searches, quote comparisons, competitive bids, and negotiations to obtain best overall value based on price, quality, availability, service, warranty, lead time, and total cost.Review purchase requirements for completeness, scope, specifications, timing, and budget alignment before commitments are made.Negotiate pricing, delivery commitments, payment terms, volume arrangements, warranties, and other commercial terms within delegated authority.Establish and maintain preferred purchasing channels and supplier relationships in coordination with the Supplier Relationship Management group.Construction Buying, Bids & Project Support: (25%)Oversee project buyouts, material sourcing, bid coordination, trade-package purchasing support, and long-lead item planning for construction and development projects.Lead the Bid Specialist and Buyers in maintaining consistent bid documentation, quote leveling, scope comparisons, vendor selection support, and award recommendations.Partners with Project Managers, Superintendents, Design, Estimating, and other stakeholders to identify purchasing requirements early enough to protect schedules and pricing.Monitor construction-material market conditions, supplier capacity, lead times, and pricing changes and communicate material risks or opportunities to project and executive leadership.Support documentation needed for project cost control, capitalized costs, vendor selection, change orders, and audit readinessPurchase Orders, Logistics & Warehouse Coordination: (20%)Oversee purchase-order processing and purchasing administration, ensuring purchases are properly authorized, documented, coded, and tracked before commitment whenever required by policy.Establish practical service standards for requisition-to-order cycle time and monitor purchasing workflow to prevent avoidable project or operational delays.Lead logistics coordination for deliveries, transfers, long-lead materials, jobsite requirements, and other supply movements supporting SCS operations.Working with the Warehouse Manager, oversee warehouse support activities, including receiving coordination, storage discipline, material availability, inventory movement, and communication of shortages or discrepancies.Partner with Accounting to resolve PO, receipt, invoice, pricing, quantity, and coding discrepancies efficiently.Controls, Savings & Reporting: (15%)Apply procurement approval thresholds, competitive-bidding requirements, purchasing policies, and exception processes consistently across assigned purchasing activities.Maintain documentation supporting competitive bids, purchase decisions, purchase orders, savings claims, and procurement audit requirements.Track and report verified purchasing savings, cost avoidance, bid activity, PO compliance, cycle time, supplier concentration, and other assigned procurement KPIs.Work with Accounting and Finance to ensure recognized savings are supported by reliable documentation and validation.Identify maverick spend, duplicate purchases, fragmented buying, price variance, and recurring leakage and recommend corrective actionTeam Leadership & Cross-Functional Service: (10%)Lead, coach, develop, and hold accountable the Buyers, Purchasing Clerks, Logistics Specialist, Warehouse Specialist, and Bid Specialist.Assign work based on business priorities, workload, category expertise, project schedules, and service-level needs.Interview, select, onboard, train, mentor, counsel, and evaluate assigned employees in partnership with Human Resources.Build a service-oriented purchasing culture that makes compliant buying easier for internal customers rather than creating unnecessary bottlenecks.Maintain effective working relationships with internal operating teams, suppliers, Vendor Management, Finance, Accounting, Legal, and executive leadership.Qualifications:Experience & Licensure:Bachelor’s degree in supply chain management, business administration, construction management, operations, finance, or a related field; an equivalent combination of education and progressively responsible experience may be considered.Five or more years of progressively responsible experience in purchasing, procurement, sourcing, construction materials, supply chain, or a related field.Two or more years of supervisory or team-lead experience is preferred.Demonstrated experience with competitive bidding, supplier negotiations, purchase orders, logistics, material planning, or construction/project purchasing.Experience in construction, real estate development, building materials, property operations, distribution, or another asset-intensive environment is strongly preferred.Experience with ERP, purchasing, inventory, accounting, or procurement systems is required; Sage or similar enterprise-system experience is beneficial.Valid driver's license and reliable transportation are required,Knowledge, Skills, & Abilities:Strong knowledge of purchasing, sourcing, competitive bidding, supplier negotiation, purchase-order administration, logistics, inventory flow, and supply-chain fundamentals.Strong working knowledge of construction materials, market pricing, specifications, lead times, and the operational impact of material availability.Ability to evaluate competing quotes and bids for scope, commercial terms, quality, schedule, risk, and total cost rather than price alone.Strong financial and business acumen, including cost analysis, budgets, margin protection, working capital, payment terms, and savings measurement.Working knowledge of purchasing controls, approval matrices, segregation of duties, bid documentation, PO compliance, and audit support.Strong analytical, organizational, planning, and problem-solving skills with the ability to manage multiple projects and purchasing priorities simultaneously.Strong negotiation, communication, and relationship-management skills with internal customers and suppliers.Ability to lead and develop a mixed team of professional buyers, administrative staff, logistics personnel, warehouse support, and bid specialists.Advanced proficiency with Microsoft Office 365, particularly Excel, Outlook, Teams, and reporting tools, with strong general technology aptitude.Ability to make timely decisions and respond with appropriate urgency while maintaining accuracy and sound judgment.Demonstrates integrity, dependability, accountability, collaboration, customer service, and a continuous-improvement mindsetWork Schedule:The Purchasing Manager generally works 40-45 hours per week, Monday through Friday, with occasionally early morning, evening, or weekend hours as project and operational needs require. Regular in-state travel to company locations, jobsites, warehouses, and supplier facilities is expected.Physical Requirements:Prolonged periods of sitting and working at a computer.Ability to stand and walk for extended periods during warehouse, supplier, and construction-site visits.Ability to safely navigate active construction and material-storage environments.Ability to occasionally lift and carry up to 40 pounds.Ability to safely operate a motor vehicle for business travel.Work Environment:The Purchasing Manager operates in a professional office environment with regular exposure to warehouse, building supply, supplier, and active construction settings. Site visits may involve seasonal temperatures, noise, dust, uneven terrain, moving equipment, and other conditions typical of construction and material-handling operations.Other Duties:Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.Benefits:A competitive pay package, and an excellent benefits package: health, dental, life, disability, 401(k), and paid time off (holidays & vacation) await this highly motivated individual.S.C. Swiderski (SCS), founded in Mosinee, Wisconsin in 1992, is a fully integrated real estate development company. We create places people are proud to call home in a sustainable & financially responsible way, developing, building, managing, and maintaining exceptional properties while investing in our people, improving the lives of our customers, and strengthening the communities we serve. SCS values trust, integrity, community, and performance in its people and processes, and rewards people accordingly.