Purchasing Manager

SITE Staffing Inc.; Town of Hartland (WI); On-site; USD 75,000 - 120,000; Full time

Job summary

SITE Staffing Inc. invites applications for a hands-on Purchasing Agent in a small, family-owned aircraft components manufacturer. You will manage daily purchasing, source suppliers, and align PO activity with production needs to keep operations efficient.

Ideal candidates are organized, analytical, and proactive, capable of negotiating terms and maintaining supplier relationships while collaborating across Production, Quality, and Accounting teams.

Qualifications

• Experience in purchasing, procurement or supply chain.
• Detail-oriented with strong organizational and analytical skills.
• Proficiency in Outlook, Excel, and Word.
• Experience using an ERP system.
• Strong negotiation and supplier relationship skills.
• Excellent verbal and written communication.
• Ability to work independently and meet deadlines in a fast-paced environment.
• Willingness to pass pre-employment drug screen.
• Collaborative with Production, Quality, Accounting, and internal teams.

Responsibilities

• Manage day-to-day purchasing activities, including sourcing materials, obtaining quotes, creating purchase orders, and monitoring open orders.
• Source, evaluate, and select suppliers based on price, quality, availability, lead times, reliability, and total logistical cost.
• Partner with Production to develop and manage purchase orders that align with production schedules, inventory requirements, and changing business needs.
• Monitor inventory and supplier lead times to proactively identify potential material shortages or production delays.
• Collaborate with Production and Quality to ensure purchased materials and components meet required specifications, drawings, and quality standards.
• Read and interpret basic engineering drawings and prints to verify part specifications and requirements before placing orders.
• Negotiate pricing, payment terms, lead times, and other purchasing conditions to achieve the best overall value for the company.
• Build and maintain strong, professional relationships with suppliers and serve as a primary point of contact for purchasing-related issues.
• Follow up with suppliers and shipping partners to ensure orders are delivered accurately and on schedule.
• Identify and resolve purchasing, quality, delivery, and supplier issues quickly and effectively.
• Work closely with Accounting to review, reconcile, and resolve invoice discrepancies and ensure invoices are processed accurately and on time.
• Maintain accurate purchasing records, supplier information, pricing, and order documentation within the company’s ERP system.
• Identify opportunities to reduce costs, improve lead times, streamline purchasing processes, and strengthen supplier performance.
• Support continuous improvement initiatives and contribute ideas that improve efficiency, quality, and overall operations.
• Perform other purchasing and operational duties as assigned by the General Manager.

Skills

Attention to detail

Organizational skills

Analytical skills

Negotiation skills

Communication skills

Problem solving

Independent worker

ERP proficiency

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

ERP system

Job description

Salary: $75,000–$120,000, depending on experience

Reports To: General Manager

Join our client in this direct hire opportunity. They are a small, family-owned manufacturer specializing in high-quality aircraft components. We take pride in the quality of our products, the responsiveness of our customer service, and the attention to detail that goes into everything we do.

We’re looking for a Purchasing Agent who enjoys being hands‑on, takes ownership of their work, and thrives in a collaborative, close‑knit manufacturing environment. This is an excellent opportunity for someone who wants to play an important role in keeping production moving while building strong relationships with suppliers and contributing to the continued growth of the company.

Position Summary

The Purchasing Agent is responsible for managing day‑to‑day purchasing activities and ensuring the timely, cost‑effective acquisition of materials, components, and services needed to support production.

Working closely with Production, Quality, Accounting, and external suppliers, this position helps ensure the right materials are available at the right time, at the right cost, and to the required quality standards. The ideal candidate is organized, analytical, proactive, and comfortable taking ownership of purchasing decisions and supplier relationships.

This role is well suited for someone who enjoys solving problems, negotiating with vendors, improving processes, and working directly with a team to keep manufacturing operations running efficiently.

Key Responsibilities

• Manage day-to-day purchasing activities, including sourcing materials, obtaining quotes, creating purchase orders, and monitoring open orders.
• Source, evaluate, and select suppliers based on price, quality, availability, lead times, reliability, and total logistical cost.
• Partner with Production to develop and manage purchase orders that align with production schedules, inventory requirements, and changing business needs.
• Monitor inventory and supplier lead times to proactively identify potential material shortages or production delays.
• Collaborate with Production and Quality to ensure purchased materials and components meet required specifications, drawings, and quality standards.
• Read and interpret basic engineering drawings and prints to verify part specifications and requirements before placing orders.
• Negotiate pricing, payment terms, lead times, and other purchasing conditions to achieve the best overall value for the company.
• Build and maintain strong, professional relationships with suppliers and serve as a primary point of contact for purchasing-related issues.
• Follow up with suppliers and shipping partners to ensure orders are delivered accurately and on schedule.
• Identify and resolve purchasing, quality, delivery, and supplier issues quickly and effectively.
• Work closely with Accounting to review, reconcile, and resolve invoice discrepancies and ensure invoices are processed accurately and on time.
• Maintain accurate purchasing records, supplier information, pricing, and order documentation within the company’s ERP system.
• Identify opportunities to reduce costs, improve lead times, streamline purchasing processes, and strengthen supplier performance.
• Support continuous improvement initiatives and contribute ideas that improve efficiency, quality, and overall operations.
• Perform other purchasing and operational duties as assigned by the General Manager.

Required Qualifications

• Previous experience in purchasing, procurement, supply chain, or a related manufacturing environment, including sourcing materials and managing supplier relationships.
• Strong attention to detail with excellent organizational and analytical skills.
• Proficiency with Microsoft Outlook, Excel, and Word.
• Ability to learn and effectively use an industry-specific ERP system.
• Strong negotiation skills and the ability to develop productive, long-term supplier relationships.
• Excellent verbal and written communication skills.
• Ability to work independently, prioritize multiple tasks, and meet deadlines in a fast-paced environment.
• Strong problem-solving skills and a proactive approach to identifying and resolving issues.
• Willingness to learn new processes, products, and systems and continuously look for ways to improve.
• Ability to work collaboratively with Production, Quality, Accounting, and other internal teams.
• Must successfully pass a pre-employment drug screen.

Preferred Qualifications

• Previous purchasing or supply chain experience within a manufacturing or aviation/aerospace environment.
• Ability to interpret engineering drawings, specifications, and technical documentation.
• Experience purchasing machined, fabricated, electrical, or other specialized manufacturing components.