Purchasing Manager

The Brown Hotel; Louisville (KY); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Career growth opportunities

Flexible scheduling

PayActive access to earned wages

Paid Time Off and holidays

Full healthcare benefits

401(k) with match

Discounts on hotel stays and F&B

Job summary

The Brown Hotel in Louisville is seeking a Purchasing Manager to oversee daily procurement and supply chain operations. You will manage inventory, control costs, and collaborate with culinary and finance teams to maintain high standards.

This role reports to the Director of Food & Beverage. Responsibilities include overseeing purchasing, receiving, storage, and distribution; maintaining vendor relationships; developing forecasts and budgets; ensuring compliance with procurement programs; and

Qualifications

• Strong organizational, analytical and problem-solving abilities.
• Ability to manage multiple priorities in a fast-paced setting.
• Excellent communication with vendors, leaders and associates.
• Knowledge of purchasing operations, inventory control and vendor management.
• Hotel or hospitality procurement experience is a plus.

Responsibilities

• Oversee purchasing, receiving, storage and distribution of F&B products.
• Maintain compliance with procurement programs and vendor standards.
• Manage receipt, inspection, storage and inventory tracking of products.
• Conduct monthly inventories and reconcile discrepancies.
• Lead purchasing systems and related tools, including Folio and Profitsword.
• Coordinate with Accounting for month-end processes.
• Monitor product quality, vendor deliveries and shortages, and communicate issues.
• Develop purchasing forecasts and assist with budgeting and cost allocation.
• Manage vendor contracts to ensure quality, cost efficiency and service.
• Lead safe transport and delivery of products throughout the hotel.
• Monitor slow-moving inventory and reduce waste and shrinkage.

Skills

Organizational skills

Analytical thinking

Problem-solving

Vendor management

Purchasing operations

Inventory control

Communication skills

Multitasking

Tools

Inventory management systems

Microsoft Office

Job description

Purchasing Manager

As a Purchasing Manager, you will oversee daily procurement and supply chain management operations at The Brown Hotel. You’ll control inventory and costs, and collaborate with the culinary and finance team to maintain high standards. This role reports to the Director of Food & Beverage.

Key Responsibilities

• Oversee purchasing, receiving, storage, and distribution of all food and beverage products.
• Maintain strong compliance with procurement programs and vendor standards.
• Manage the receipt, inspection, storage, and inventory tracking of all products delivered to the hotel.
• Conduct and supervise monthly inventories and reconcile discrepancies between physical and recorded inventory.
• Serve as the property expert for purchasing systems and platforms, including Folio, Profitsword and related tools.
• Coordinate closely with Accounting to support accurate and efficient month-end processes.
• Monitor product quality, vendor deliveries, shortages, and discrepancies, and communicate issues to leadership.
• Maintain accurate inventory rotation, labeling, and storage procedures to minimize waste and shrinkage.
• Develop purchasing forecasts and assist with budgeting and cost allocation across departments.
• Manage vendor relationships and procurement contracts to ensure quality, cost efficiency, and service standards.
• Lead the safe transport and delivery of products throughout the hotel.
• Monitor slow-moving inventory and recommend solutions to improve inventory control and reduce costs.

Education & Experience

Hotel experience is always a plus! Applicants should have:

• A combination of education and experience

What You’ll Need to Succeed

• Strong organizational, analytical, and problem-solving skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong communication and interpersonal skills when working with vendors, leaders, and associates.
• Experience using inventory management systems and Microsoft Office tools.
• Knowledge of purchasing operations, inventory control, and vendor management.
• Eligible to work in the United States
• Sufficient education and/or literacy needed to identify and read product labels and to communicate with guests about job-related needs.
• Ability to sit, stand, bend, kneel, and lift as required—with or without reasonable accommodations
• Availability to work a flexible schedule, including evenings, weekends, and holidays if needed
• A warm, professional demeanor that reflects HVMG’s Culture of Excellence by showing a warm smile, friendly personality, and positive attitude.

This position may require a varied schedule, including evenings, nights, weekends, and holidays. Please share your scheduling needs.

Why Our Associates Love HVMG

• Career growth opportunities across our nationwide portfolio
• Flexible scheduling
• Access up to 40% of your earned wages before payday with PayActive
• Paid Time Off (PTO) and Paid Holidays
• Full healthcare benefits: medical, dental, and vision
• 401(k) with guaranteed 4% match and no vesting period
• Exclusive hotel and food & beverage discounts

About HVMG

Our Be Excellent culture is more than just words on a website -- we live and breathe it. As one associate said in an anonymous survey, "This is the best management company I've ever worked for. They walk the talk from the corporate office to the field."

We believe that the hotel business is one of the few industries in which successful career paths can start anywhere on the org chart. You control your destiny, and, if our executives are any indication, today's dishwasher can be tomorrow's Senior Vice President.

The above job description is not an exhaustive list of all the duties and responsibilities of the position, nor should it be construed as a contract.

HVMG is an equal opportunity employer. We will not discriminate against employees or applicants for employment on any basis prohibited by federal, state, or local laws. This policy governs all aspects of employment, including selection, job assignment, compensation, promotion, discipline, termination, and access to benefits and training.