Purchasing & Inventory Coordinator

Talent Group; Stockton (CA); On-site; USD 28,000 - 47,000; Full time

Benefits offered by this job

Medical Insurance

Vision Insurance

401(k) Retirement Plan

Employer 401(k) Matching

Paid Time Off

Job summary

Talent Group is seeking a detail-oriented Purchasing & Inventory Coordinator in Stockton, CA to oversee purchasing, inventory tracking, vendor coordination, and distribution of supplies across multiple locations.

You will help maintain accurate records, control costs, and support day-to-day operations with cross-department collaboration. The ideal candidate is proactive, dependable, and capable of managing multiple priorities in a fast-paced nonprofit or related setting.

Qualifications

• High school diploma or equivalent required.
• Minimum 2 years of experience in purchasing, procurement, inventory control, or similar.
• Working knowledge of purchasing procedures and vendor relations.
• Proficiency with Microsoft Excel, Word, Outlook.
• Experience using inventory management software.
• Strong organization and attention to detail.
• Effective written and verbal communication; able to work independently.

Responsibilities

• Coordinate and process purchasing requests per policies and budgets.
• Obtain vendor quotes, compare pricing, identify cost-saving options.
• Prepare and track purchase orders, invoices, deliveries.
• Maintain vendor relationships and monitor performance.
• Manage inventory records across multiple locations.
• Conduct regular counts, reconcile discrepancies, and report.
• Support deliveries, pickups, and distribution between sites.
• Prepare inventory reports and purchasing summaries.
• Assist audits and compliance documentation.

Skills

Detail-oriented

Organizational skills

Communication

Multitasking

Education

High school diploma or equivalent

Tools

Microsoft Excel

Microsoft Word

Inventory software

Outlook

Job description

We are seeking a detail-oriented and highly organized Purchasing & Inventory Coordinator to oversee purchasing activities, inventory tracking, vendor coordination, and the distribution of supplies and materials across multiple locations.

This position plays an important role in ensuring operational efficiency, maintaining accurate inventory records, managing purchasing costs, and supporting day-to-day business needs. The ideal candidate is proactive, dependable, and capable of managing multiple priorities while collaborating with various departments.

Key Responsibilities

Purchasing & Procurement

• Coordinate and process purchasing requests in accordance with established policies and budget guidelines.
• Obtain vendor quotes, compare pricing, and identify cost-effective purchasing solutions.
• Prepare, process, and track purchase orders, invoices, and deliveries.
• Establish and maintain professional relationships with vendors and suppliers.
• Collaborate with department leadership to anticipate purchasing needs and maintain adequate supplies.

Inventory Management

• Maintain accurate inventory records for supplies, equipment, and materials across multiple locations.
• Conduct routine inventory counts, identify discrepancies, and reconcile records.
• Coordinate inventory storage, organization, labeling, and distribution.
• Monitor inventory levels and coordinate replenishment to prevent shortages.
• Track incoming and outgoing materials and maintain supporting documentation.

Operations & Administrative Support

• Coordinate deliveries, pickups, and distribution of supplies between locations.
• Support operational teams with timely purchasing and inventory needs.
• Monitor purchasing expenses and assist with budget tracking.
• Prepare inventory reports, purchasing summaries, and related documentation.
• Maintain organized electronic and physical purchasing records.
• Assist with audits, inspections, and compliance documentation.
• Support special projects requiring purchasing, inventory, or logistical coordination.
• Ensure storage and inventory areas remain organized and compliant with safety standards.

Required Qualifications

• High school diploma or equivalent required.
• Minimum of 2 years of experience in purchasing, procurement, inventory control, warehouse coordination, or a related field.
• Working knowledge of purchasing procedures, vendor relations, and cost comparisons.
• Proficiency in Microsoft Office, including Excel, Word, and Outlook.
• Experience using inventory management or tracking software.
• Strong organizational skills with excellent attention to detail.
• Effective written and verbal communication skills.
• Ability to manage multiple priorities, meet deadlines, and work independently.
• Strong problem-solving skills and ability to collaborate across departments.

Preferred Qualifications

• Additional education or coursework in business administration, logistics, supply chain management, or a related field.
• Experience supporting purchasing and inventory operations across multiple facilities.
• Experience in nonprofit or human services environments.

Physical Requirements

• Ability to lift and move materials weighing up to 50 pounds.
• Ability to perform occasional standing, walking, bending, squatting, pushing, and pulling.
• Comfortable working in office, storage, and operational environments.
• Ability to perform computer-based administrative work and communicate regularly with internal teams and vendors.
• Medical Insurance
• Vision Insurance
• 401(k) Retirement Plan
• Employer 401(k) Matching
• Paid Time Off

Talent Group is committed to providing equal employment opportunities to all qualified applicants without regard to any characteristic protected by applicable federal, state, or local law.