Purchasing & Inventory Coordinator

DynaFire LLC; Saint Petersburg (FL); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Paid time off

Medical, dental, and vision insurance

401(k) matching

Employer funded life insurance

Professional development

Employee Referral Program

Job summary

DynaFire LLC in Saint Petersburg, FL is seeking a Purchasing & Inventory Coordinator who will manage requisitions, purchase orders, and inventory across the warehouse and storage spaces. The role requires meticulous attention to detail, strong organizational skills, and clear communication with vendors and internal teams.

You will coordinate stock control, processing receipts, and reporting while supporting layout planning, space utilization, and safety standards.

Qualifications

• Experience in purchasing, inventory, warehouse and/or operations preferred.
• Ability to lift and move objects as required.
• Strong organizational and prioritization skills.
• Excellent communication skills, in person and on the phone.

Responsibilities

• Create purchase orders from requisitions and send to vendors.
• Verify receipt of goods and process receiving documents.
• Maintain inventory and warehouse space.
• Research variances between invoices and purchase orders.
• Enter inventory data into software for reconciliation.
• Ensure accurate reporting and internal controls.
• Manage stock and assist in physical inventory counts.
• Coordinate dispatch, delivery and receipt of equipment and materials.
• Prepare returned materials authorizations (RMA) for defective equipment.
• Assist in creating inventory control documents and procedures.
• Plan space usage and stacking layouts for arrivals.
• Assist in layout design to optimize space.
• Monitor quantity and quality of stored materials.
• Liaise with employees, suppliers and transport companies.
• Maintain health, safety, hygiene, and security standards.
• Receive RFEs and place orders after confirmation of billing (installation coordinator only).
• Track order status for PMs; stage and label jobs (installation coordinator only).

Skills

Attention to detail

Organization

Communication skills

Customer service

Tools

Microsoft Excel

Google Suite

Job description

Description

We are seeking a Purchasing & Inventory Coordinator who is responsible for processing purchase requisitions, managing stock, maintaining warehouse/storage space and inventory. The ideal candidate will be organized, show attention to detail and have excellent communication skills.

• Create purchase orders based on purchase requisitions received and send the purchase orders to the vendor
• Verifying receipt of goods from vendors and process the receiving documents
• Physically maintaining the inventory for the department and/or office location
• Assist in researching variances between vendor invoices and purchase orders
• Enter inventory tracking sheet information into the software to reconcile the physical inventory
• Ensure that accurate and complete reporting and internal control systems are functioning and that all relevant records are properly maintained
• Manage stock control and assist in regular physical and random warehouse inventory accounts
• Organize the dispatch, delivery and receipt of equipment and materials
• Preparation of returned materials authorizations (RMA)for defective equipment
• Assist in creating documents, policies, and procedures utilized for inventory control and tracking
• Manage availability of space and prepare stacking/storage plans prior to material and equipment arrivals
• Assist in layout design to ensure efficient space utilization
• Monitor the quantity and quality of the materials stored
• Liaise with employees, suppliers and transport companies
• Maintain regulatory standards of health and safety, hygiene, and security
• Receive requests for equipment and materials (RFEM) and place orders after confirming equipment has been billed (installation coordinator only)
• Track and relay the status of orders to the Project Managers (PM). Stage and label jobs for Project Managers. (installation coordinator only)

Requirements

Training and Certification Requirements

• Experience in businesses such as purchasing, inventory, warehouse and/or operations preferred
• This job requires lifting and/or move objects and may be required to climb
• Possess excellent attention to details and must be able to perform tasks accurately
• Possess very strong skills in organization, and be able to prioritize tasks and choose the most important duties to complete first
• Possess good knowledge of office procedures and administration
• Ability to analyze and solve problems
• Possess excellent communication skills, on phone, in written and verbal forms
• Possess top level skills in customer service
• Superior spreadsheets skills and a good knowledge of Microsoft Excel and Google Suite
• Ability to stand, walk, stoop, kneel, crouch, crawl or view a computer screen for extended periods of time.

What We Offer

• Paid time off (PTO) and holidays.
• Comprehensive benefits package including medical, dental, and vision insurance.
• Short term and long-term disability.
• 401(k) matching.
• Employer funded life insurance.
• Opportunities for professional development and growth.
• Employee Referral Program.

About Us

At DynaFire, we are your comprehensive partner for all fire and life safety needs. From expert support and installation to state-of-the-art sprinkler and fire alarm systems, we deliver tailored solutions to protect your business and assets. Whether you're looking to enhance security or ensure regulatory compliance, reach out to DynaFire today for industry-leading solutions and exceptional service.

Equal Employment Opportunity

DynaFire is an Equal Opportunity Employer committed to fostering an inclusive, diverse, and respectful workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, and related medical conditions), national origin, ancestry, age, disability, genetic information, marital status, sexual orientation, gender identity or expression, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.

Reasonable Accommodation

DynaFire is committed to providing reasonable accommodations to qualified individuals with disabilities throughout the application and hiring process. If you require an accommodation to complete an application or participate in any part of the hiring process, please contact Human Resources at [e-mail].