Purchasing Inventory Coordinator

PartsSource Inc.

Louisville (KY)

On-site

USD 40,000 - 60,000

Full time

5 days ago

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Benefits offered by this job

Hybrid culture

401k match

Health benefits

College debt reduction

Company ownership/equity

Career development

Job summary

Bio-Medical Equipment Service Co. seeks an experienced Biomedical Purchasing Inventory Specialist to manage end-to-end procurement for our service depot in Louisville, KY.

You will source vendors, negotiate terms, and ensure timely delivery of parts and supplies while maintaining accurate inventory records. In this role you will analyze material usage and costs, partner with technicians, and drive improvements in procurement processes.

Qualifications

Experience in procurement and supply chain in production or service settings.
Strong negotiation and relationship-building abilities.
Excellent organizational and communication skills.
Detail-oriented with accuracy in receiving and inventory.
Ability to analyze material usage, cost, and inventory data.
Proficient with ERP and Microsoft applications.

Responsibilities

Source, qualify, and manage vendors to drive cost, quality, and timing compliance
Forecast material requirements and maintain inventory levels to support production needs
Sets minimum/maximum reorder points and coordinates with vendors and purchasing departments to ensure timely replenishment
Perform all purchasing activities to ensure timely delivery of parts, supplies, and equipment
Negotiate competitive pricing, favorable terms, and risk reduction
Perform all receiving activities including physical intake of goods, verification against purchase orders, system receiving entry, discrepancy communication, and items put away
Assist with regular inventory audits and cycle counts
Timely reconciliation of any discrepancies in purchase orders and inventory counts
Assist with technician replacement parts and supply fulfillment requests while ensuring inventory accuracy
Monitor, analyze, and drive KPIs for vendor performance, material flow, and inventory accuracy
Assist with various departmental activities and functions as needed
Support cross-departmental collaboration and continuous improvement efforts
Ensure compliance with BMES policies, procedures, and Quality Management System

Skills

Procurement experience

Negotiation skills

Organizational skills

Problem-solving

Analytical abilities

Procurement and inventory processes

Material usage cost analysis

Verbal and written communication

Attention to detail

Adaptability in fast-paced env

Ownership and accountability

ERP systems proficiency

Microsoft applications (Excel, Teams,)

Education

High School Diploma or equivalent

Tools

ERP systems

Microsoft Excel

Teams

SharePoint

Job description

PartsSource is the leading technology and software platform for managing mission-critical healthcare equipment. Trusted by over 5,000 US hospitals and 15,000 clinical sites, PartsSource empowers providers and service organizations to maximize clinical availability for patient care and automates the procurement of parts, services and training through a unique digital experience.

PartsSource team members are deeply committed to our mission of Ensuring Healthcare is Always On®, which is foundational to our success and growth. Our vibrant culture is built upon aligned values, shared ownership, mutual respect, and a passion for collaborating to solve complex customer problems.

Bio-Medical Equipment Service Co. is seeking an experienced Biomedical Purchasing Inventory Specialist to support our expanding Service Depot. In this role, you will manage the end-to-end material acquisition lifecycle—including supplier vetting, sourcing, cost negotiation, purchasing, and final receipt verification. We are looking for a trustworthy, detail-oriented, and highly driven professional to help us fulfill our vital mission of keeping medical equipment healthy for patient care.

Location: On-Site Louisville, KY

What Will You Do

Source, qualify, and manage vendors to drive cost, quality, and timing compliance
Forecast material requirements and maintain inventory levels to support production needs
Sets minimum/maximum reorder points and coordinates with vendors and purchasing departments to ensure timely replenishment
Perform all purchasing activities to ensure timely delivery of parts, supplies, and equipment
Negotiate competitive pricing, favorable terms, and risk reduction
Perform all receiving activities including physical intake of goods, verification against purchase orders, system receiving entry, discrepancy communication, and items put away
Assist with regular inventory audits and cycle counts
Timely reconciliation of any discrepancies in purchase orders and inventory counts
Assist with technician replacement parts and supply fulfillment requests while ensuring inventory accuracy
Monitor, analyze, and drive KPIs for vendor performance, material flow, and inventory accuracy
Assist with various departmental activities and functions as needed
Support cross-departmental collaboration and continuous improvement efforts
Ensure compliance with BMES policies, procedures, and Quality Management System

What will you bring?

High School Diploma or equivalent required
Procurement and/or supply chain experience (production or service environment preferred)
Strong relationship, negotiation and organizational skills
Skilled in problem-solving and analytical abilities
Solid understanding and ability to execute best practices in procurement, receiving and inventory processes
Skilled in analyzing material usage, cost, and inventory data to inform decision making
Excellent verbal and written communication skills
Demonstrates strong attention to detail and commitment to accuracy
Adapts as needed to a fast paced and dynamic environment
Willingness to build trust with fellow team members, produce results, and accept ownership of your responsibilities, performance, and actions
Exhibits objectivity and openness to others' views and ideas
Proficiency with ERP systems and Microsoft applications (Excel, Teams, SharePoint, etc.)
Ability to lift up to 40 lbs. and remain on your feet throughout the workday

Benefits & Perks

Competitive compensation package with salary, incentives, company ownership/equity, and comprehensive benefits (401k match, health, college debt reduction, and more!)
Career and professional development through training, coaching and new experiences.
Hybrid culture with new & beautiful workspaces that balance flexibility, collaboration, and productivity.
Inclusive and diverse community of passionate professionals learning and growing together.

About PartsSource

Since 2001, PartsSource has evolved into the leading technology and software platform for managing mission-critical equipment, serving over half of the U.S. hospital infrastructure. Our digital systems modernize and automate the procurement of parts, services, technical support, and training for HTM professionals to efficiently and effectively maintain their mission-critical equipment. PartsSource employs over 700 employees nationwide that committed to supporting healthcare providers and ensuring healthcare always on.

In 2021, Bain Capital invested in the business, further accelerating our growth and positive impact within the healthcare industry.