Purchasing Inventory Coordinator

parts source

Louisville (KY)

On-site

USD 48,000 - 76,000

Full time

14 days+

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Benefits offered by this job

Competitive compensation package

Company ownership / equity

401(k) match

Health benefits

Career development

Job summary

Bio-Medical Equipment Service Co. seeks an experienced Purchasing Inventory Specialist to manage end-to-end material acquisition, vendor qualification, cost negotiation, and receiving verification.

You will help ensure equipment readiness and patient care, on-site at Louisville, KY. Responsibilities include supplier management, inventory forecasting, reorder point setting, and cross-functional collaboration to improve KPIs and inventory accuracy.

Qualifications

High School Diploma or equivalent required.
Experience in procurement or supply chain in production or service environment preferred.
Strong negotiation, organizational, and data-analysis skills.
Solid understanding of procurement, receiving and inventory processes.

Responsibilities

Source, qualify, and manage vendors to drive cost, quality, and timing compliance.
Forecast material requirements and maintain inventory levels to support production needs.
Set reorder points and coordinate with vendors to ensure timely replenishment.
Perform purchasing activities to ensure timely delivery of parts and supplies.
Negotiate favorable terms and manage risk in procurement.

Skills

Procurement

Supply chain

Negotiation

Inventory management

Data analysis

MS Excel

ERP systems

Education

High School Diploma or equivalent

Tools

ERP systems

Microsoft Office

Job description

PartsSource is the leading technology and software platform for managing mission-critical healthcare equipment. Trusted by over 5,000 US hospitals and 15,000 clinical sites, PartsSource empowers providers and service organizations to maximize clinical availability for patient care and automates the procurement of parts, services and training through a unique digital experience.

PartsSource team members are deeply committed to our mission of Ensuring Healthcare is Always On®, which is foundational to our success and growth. Our vibrant culture is built upon aligned values, shared ownership, mutual respect, and a passion for collaborating to solve complex customer problems.

Bio-Medical Equipment Service Co. is seeking an experienced Biomedical Purchasing Inventory Specialist to support our expanding Service Depot. In this role, you will manage the end-to-end material acquisition lifecycle—including supplier vetting, sourcing, cost negotiation, purchasing, and final receipt verification. We are looking for a trustworthy, detail-oriented, and highly driven professional to help us fulfill our vital mission of keeping medical equipment healthy for patient care.

Location: On-Site Louisville, KY

What will you do:

Source, qualify, and manage vendors to drive cost, quality, and timing compliance
Forecast material requirements and maintain inventory levels to support production needs
Sets minimum/maximum reorder points and coordinates with vendors and purchasing departments to ensure timely replenishment
Perform all purchasing activities to ensure timely delivery of parts, supplies, and equipment
Negotiate competitive pricing, favorable terms, and risk reduction
Perform all receiving activities including physical intake of goods, verification against purchase orders, system receiving entry, discrepancy communication, and items put away
Assist with regular inventory audits and cycle counts
Timely reconciliation of any discrepancies in purchase orders and inventory counts
Assist with technician replacement parts and supply fulfillment requests while ensuring inventory accuracy
Monitor, analyze, and drive KPIs for vendor performance, material flow, and inventory accuracy
Assist with various departmental activities and functions as needed
Support cross-departmental collaboration and continuous improvement efforts
Ensure compliance with BMES policies, procedures, and Quality Management System

What will you bring?

High School Diploma or equivalent required
Procurement and/or supply chain experience (production or service environment preferred)
Strong relationship, negotiation and organizational skills
Skilled in problem-solving and analytical abilities
Solid understanding and ability to execute best practices in procurement, receiving and inventory processes
Skilled in analyzing material usage, cost, and inventory data to inform decision making
Excellent verbal and written communication skills
Demonstrates strong attention to detail and commitment to accuracy
Adapts as needed to a fast paced and dynamic environment
Willingness to build trust with fellow team members, produce results, and accept ownership of your responsibilities, performance, and actions
Exhibits objectivity and openness to others' views and ideas
Proficiency with ERP systems and Microsoft applications (Excel, Teams, SharePoint, etc.)
Ability to lift up to 40 lbs. and remain on your feet throughout the workday

Benefits & Perks

Competitive compensation package withsalary, incentives,company ownership/equity, and comprehensive benefits (401k match, health, college debt reduction,andmore!)
Careerand professional developmentthrough training,coachingand newexperiences.
Hybrid culture with new & beautifulworkspacesthat balance flexibility, collaboration, and productivity.
Inclusive and diverse community of passionate professionalslearning and growing together.

About PartsSource

Since 2001, PartsSource has evolved into the leading technology and software platform for managing mission-critical equipment, serving over half of the U.S. hospital infrastructure. Our digital systems modernize and automate the procurement of parts, services, technical support, and training for HTM professionals to efficiently and effectively maintain their mission-critical equipment. PartsSource employs over 700 employees nationwide that committed to supporting healthcare providers and ensuring healthcare always on.

In 2021, Bain Capital invested in the business, further accelerating our growth and positive impact within the healthcare industry.