Purchasing Coordinator- Speciality Products

Parr; Hillsboro (OR); On-site; USD 76,278,000 - 82,725,000; Full time

Benefits offered by this job

2 weeks vacation

Annual merit increases

401(k) match

Profit sharing

Tuition reimbursement

Competitive benefits

Job summary

PARR, a leading homebuilding supplier in the Pacific Northwest, is seeking a Purchasing Coordinator for Specialty Products in Hillsboro, Oregon. You will manage pricing, vendor programs, and product maintenance for doors, windows, millwork, cabinets and related interior products.

The role requires strong organization, attention to detail, and collaboration with sales, operations, and vendors. You’ll handle price updates, rebates, claims, and reporting, while supporting product launches and

Qualifications

• Knowledge of windows, doors, millwork, cabinets, interior products and related building materials preferred.
• Experience in reimbursement programs, claims management, and pricing administration preferred.
• Experience in purchasing, vendor management, product management, operations support or customer service preferred.

Responsibilities

• Pricing and Product Maintenance: update vendor prices, corrections, and new product setup.
• Vendor Program Administration: manage reimbursements, service credits, and warranty claims.
• Communications and Coordination: relay price changes and product updates to teams; central point of contact.
• Service and Claim Management: track vendor service claims and resolve disputes.
• Operational Support: maintain records, support inventory issues, prepare reports.

Skills

BisTrack software

Pricing administration

Vendor management

Purchasing

Excel

Microsoft Word

Outlook

Teams

Data analysis

Communication skills

Windows/Doors/Millwork/Cabinets

Tools

BisTrack

Excel

Word

Outlook

Teams

Job description

PARR is the total source for homebuilding supplies, solutions, and services. We focus on supplying building materials and solutions to professional home builders of all sizes including custom builders, large production builders, and multifamily builders. Our customers and community members know that they can rely on us for Legendary Service and quality products.Pay: $26.62-$28.87 hourlyThe Purchasing Coordinator - Specialty Products provides administrative, pricing, and operational support for the Specialty Products categories including doors, windows, cabinets, millwork, and other interior building products. This role serves as a key liaison between vendors, sales teams, operations, and purchasing to ensure accurate pricing, timely communication, effective vendor program administration, and resolution of service-related issues.The ideal candidate is highly organized, detail-oriented, and proactive, with a strong ability to manage multiple priorities while maintaining accuracy. This role is vital to fulfilling our mission of Legendary Service Through Teamwork by ensuring specialty product programs are effectively maintained, communicated, and supported throughout the organization.The Purchasing Coordinator reports directly to the VP of Purchasing and works closely with sales, operations, vendor partners, product managers, and field personnel.Duties and ResponsibilitiesPricing and Product MaintenanceManage vendor price updates, corrections, and maintenance within BisTrack.Verify pricing accuracy and ensure timely implementation of vendor cost and sell price changes.Coordinate promotional pricing updates and rebate program maintenance.Assist with new product setup, product maintenance, and category management initiatives.Audit system pricing and product records for accuracy and completeness.Vendor Program AdministrationTrack and manage vendor reimbursement programs, service credits, and warranty-related claims.Monitor outstanding vendor reimbursements and ensure timely collection and resolution.Assist with vendor scorecard data collection and reporting as required.Communications and CoordinationCommunicate price increases, product changes, discontinuations, lead-time updates, and vendor program changes to the appropriate sales and operational teams.Serve as a central communication point between specialty product vendors and internal stakeholders.Coordinate distribution of product updates, installation requirements, program announcements, and service-related information.Support training and awareness initiatives related to specialty product categories.Service and Claim ManagementAssist in tracking and managing vendor service claims, warranty issues, freight claims, and product-related disputes.Coordinate with vendors, operations, and sales teams to ensure timely resolution of customer and branch issues.Monitor service performance trends and escalate recurring issues as appropriate.Operational SupportDevelop and maintain strong working relationships with specialty product suppliers.Assist with inventory discrepancy investigations and product availability issues.Maintain organized records, vendor communications, and program documentation.Prepare reports, analyses, and communications supporting specialty product initiatives.Perform other duties as assigned.QualificationsKnowledge of windows, doors, millwork, cabinets, interior products, and related building materials preferred.Experience working with reimbursement programs, claims management, and pricing administration preferred.Experience in purchasing, vendor management, product management, operations support, or customer service preferred.Knowledge of BisTrack software preferred.Understanding of wholesale building materials distribution preferred.Technical SkillsProficiency in Microsoft Excel, Word, Outlook, and Teams.Strong analytical and data management skills.Ability to organize and maintain large amounts of pricing and vendor information.Strong attention to detail with a high degree of accuracy.Interpersonal SkillsAbility to work cordially, professionally, diplomatically and with a high level of customer service in a dynamic environmentDemonstrate sound judgment in dealing with sensitive business matters with internal and external customers of all types. Must maintain confidentiality and accuracy of all information related to company finances and records, particularly, cost of goods purchased and soldAbility and willingness to identify processes, tools and/or procedures that may be improved upon to improve the workplace and outcomes for our customersAbility to communicate with all levels of management and employees at a high skill level and speak effectively in front of groups. Communication can include, but is not limited to: in-person (verbal and non-verbal), written, e-mail, telephone, and public speaking to medium size groupsStrong focus, planning, organizational and time management skills with the ability to manage changing priorities, handle multiple projects, and do what is necessary to meet deadlines, while maintaining a high degree of attention to detail and accuracyAbility to function independently, as part of a team, and as a leader within your own team with a positive attitude, strong work ethic and commitment to excellenceAbility to think and respond quickly, positively, and professionally to constantly changing circumstancesAbility to appropriately manage stress and interact with othersWorking ConditionsThe primary working conditions are an office environment with a computer. The job may require occasional work in lumberyard working to train employees. The job may require occasional travel to PARR locations in the Northwest.Physical RequirementsAbility to sit and/or stand for extended periods of timeAbility to work indoors in an office environmentMust be able to lift/push/pull up to 50 pounds and carry objects 50 feetBoth local and overnight travel may be requiredINDAOJWe know that without great people, we can't be a great company. Voted as one of the "Top Places to Work" by the Oregonian for the 3rd year in a row, we offer industry-leading benefits:Everyone starts earning 2 weeks of vacation per year on day 1, and gains an additional day every year worked up to 4 weeks offEmployee paid sick days7 holidaysStandard medical plan with a very low $1,000 deductibleDental, Vision, EAP (Employee Assistance Program)Massage, Chiropractic and Acupuncture coverageFSA (Flexible Spending Account) and Childcare pretax spending programsFootwear subsidy through boot vendor after 90 days of employmentUp to 50% match on the first 6% you contribute to your 401(k) after 1 year of employment and fully vested at the end of your 3rd yearIn addition to the 401(k) match, there a 3% profit share contribution to the 401(k), with Board approvalTuition reimbursement (up to $2,500/year)Annual profit sharing (every full time employee who worked the full year earned a minimum of $525 for the 2024 year)$1,000 referral bonusPARR Promotes!We have a transparent pay structure, and love to promote from within. Our current CEO started with the company as a driver and by being open to change and a self-starter he climbed the ranks to the role he has today. There are many members of our management team who started their careers in our entry-level positions. If you're willing to work hard, there's no reason you won't earn regular merit increases and promotions. There is A LOT of opportunity - PARR is growing fast!We value our employees like family and are constantly working to provide a safe place to work for our employees. Most of our locations are not open past 5 and all our locations are closed on Sundays.Our company mission is Legendary Service through Teamwork, and we take that seriously. When you join our team, you're joining a family owned company that's been in business for 90 years, with a well-established reputation as a leader within the building material supply industry in the United States.