Purchasing Coordinator - SimplyDwell Homes

Neal Communities of Southwest Florida, Inc.; Sarasota (FL); On-site; USD 50,000 - 75,000; Full time

Benefits offered by this job

Health Care

401(K) with Company Matching

PTO & Paid Holidays

Tuition Reimbursement

Vendor Discount Program

Employee Wellness Program

Job summary

Neal Communities is seeking a detail‑oriented Purchasing Administrator to support start orders, process invoices, and manage vendor documentation for single family communities in Sarasota, FL. You will upload lot data, reconcile contracts, and report issues to the Purchasing Manager and agents.

Responsibilities include change orders, collaboration with construction, purchasing and sales teams, budget analysis, bid sheets, scopes of work, and sourcing gifts from vendors.

Qualifications

• Minimum of 2 years direct purchasing experience; residential home builder purchasing experience preferred.
• Excellent verbal, written communication and customer service skills.
• Strong organizational skills and ability to prioritize multiple tasks and deadlines.
• Excellent analytical and problem-solving abilities.
• Exceptional attention to detail and accuracy.
• Proficient in Microsoft Excel and Outlook.
• Experience with Newstar preferred.

Responsibilities

• Prepare and issue purchase orders for all home starts.
• Process material invoices and reconcile turnkey contracts as needed.
• Upload all lot information to BuildPro.
• Report missing or incorrect information to Purchasing Manager & Agents.
• Perform job close processes on all homes.
• Enter and track change orders, ensuring documentation is complete and approved.
• Coordinate with construction, purchasing, and sales teams to support processes and keep docs up to date.
• Maintain organized documentation across construction files, vendor records, and shared drives.
• Assist with rebate tracking, documentation and reporting.

Skills

Purchasing experience

Microsoft Excel

Outlook

Newstar software

Tools

Newstar software

Job description

• Vendor Discount Program

Neal Communities is proud to be recognized as the 2026 Top Workplace in Sarasota & Manatee Counties!

What You’ll Love About Working At Neal Communities

• The People! We take tremendous pride in making a positive difference in our team's lives. Our employees are not just an asset to Neal Communities and its customers; they are essential to the success of our business
• Outstanding Benefits - Health Care - Medical, Dental, Vision, and Prescription Drug Coverage
• Excellent Compensation Package
• Employer Paid Life Insurance
• Supplemental Insurance
• Long & Short-Term Disability Insurance
• 401(K) with Company Matching Contributions
• PTO & Paid Holidays
• Employer Paid ID Theft Protection
• Employee Home Purchase Discount Program
• Tuition Reimbursement Program
• Employee Wellness Program
• Employee Assistance Program (EAP)
• Pet Insurance
• Employee Service Awards
• Vendor Discount Program

What You’ll Do

Job Start & Closing Activities

• Prepare and issue purchase orders for all home starts.
• Process material invoices and reconcile turnkey contracts as needed.
• Upload all lot information to BuildPro.
• Report missing or incorrect information to Purchasing Manager & Agents.
• Perform job close processes on all homes.

Construction & Purchasing Administration

• Enter and track change orders, ensuring documentation is complete and approved.
• Coordinate with construction, purchasing, and sales teams to support operational processes and ensure documentation is accurate and up to date.
• Maintain organized and accurate documentation across construction files, vendor records, and shared drive systems to support operational efficiency and compliance.
• Assist with rebate tracking, documentation and related reporting as needed.
• Analyze and audit budgets to ensure plans and communities are consistent.
• Facilitate pricing and quantity updates in purchasing software as required.
• Collaborate with Purchasing Agents and the Purchasing Manager in creating and maintaining Scopes of Work, Bid Sheets, and Community Specifications.
• Administer accurate quantity take-offs and estimates.
• Conduct market research to stay informed about industry trends, products, and pricing.
• Serve as a customer service liaison between trades and other departments.
• Work with sales team to facilitate sourcing of homeowner closing gifts from vendors.

Vendor & Compliance Management

• Maintain vendor folders to ensure all required documentation is current and compliant in both digital and physical formats.
• Coordinate with trade partners to obtain updated documentation as needed.
• Support internal audit preparation and compliance reviews.
• The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all duties, responsibilities, and skills.

What You Bring

• Minimum of 2 years direct purchasing experience; residential home builder purchasing experience preferred.
• Excellent verbal, written communication and customer service skills.
• Strong organizational skills and ability to prioritize multiple tasks and deadlines.
• Excellent analytical and problem-solving abilities.
• Exceptional attention to detail and accuracy.
• Proficient in Microsoft Excel and Outlook.
• Experience with Newstar preferred.

Physical Requirements

• General sedentary work requiring the use of office equipment such as computers, copiers, printers, scanners and telephones
• Position requires sitting, standing, walking, bending, stooping, grasping, writing, typing, repetitive motions, hearing ability, visual acuity, and climbing stairs on occasion
• May occasionally lift and/or move up to 25 pounds

We are an Equal Opportunity Employer and a Drug-Free Workplace.

Behaviors

Required

• Team Player: Works well as a member of a group
• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.