Purchasing Coordinator - Huntington Center

ASM Global; Toledo (OH); Hybrid; USD 52,000 - 76,000; Full time

Job summary

Legends Global seeks a Purchasing Coordinator to support the Toledo Complex, overseeing purchasing, receiving, and inventory control for food, beverage, and operational supplies.

You will forecast needs, negotiate with approved vendors, manage purchase orders, and ensure compliance with safety standards while partnering with culinary and finance teams to sustain uninterrupted service. Evening/weekend availability may be required.

Qualifications

• Bachelor’s degree preferred with 3+ years purchasing, procurement, warehouse, or inventory management experience.
• Experience negotiating with vendors and managing supplier relationships.
• Strong knowledge of purchasing, receiving, inventory control, and cost management practices.
• Demonstrated leadership skills with the ability to motivate, coach, and develop team members.
• Ability to organize multiple priorities, manage projects, and meet deadlines in a fast-paced environment.

Responsibilities

• Manage food, beverage, paper, and operational supply purchasing.
• Source, negotiate, and procure liquor, wine, beer, and related beverage supplies.
• Process daily food, beverage, and operational requisitions.
• Create, issue, and manage purchase orders with approved vendors.
• Receive and verify vendor deliveries against purchase orders and invoices.
• Inspect deliveries for accuracy, quality, and any damages.
• Maintain an organized, secure, and compliant liquor storage area.
• Maintain accurate purchasing, receiving, inventory, and invoice records.
• Assist with month-end inventory counts and inventory reconciliation.
• Monitor inventory levels and forecast purchasing needs.
• Build relationships with approved vendors and distributors.
• Assist with vendor negotiations to maximize quality, service, and cost savings.
• Ensure purchasing activities comply with policies and regulations, including alcohol compliance.

Skills

Vendor negotiation

Leadership

Forecasting

Inventory control

Customer service

Communication

Analytical skills

Adaptability

Project management

Organizational skills

Education

Bachelor’s degree preferred

LEAD Certification

ServSafe Certification

Tools

Microsoft Office Suite

Inventory management systems

POS systems

Job description

THE ROLE

The Toledo Complex includes the Huntington Center and the Glass City Center, and this position provides purchasing support across both locations.

The Purchasing Coordinator is responsible for overseeing all purchasing, receiving, and inventory control functions for food, beverage, and operational supplies. This position ensures timely procurement, accurate inventory levels, cost control, and compliance with company policies and regulatory requirements. The Purchasing Manager works closely with culinary leadership, food and beverage teams, and approved vendors to maintain uninterrupted operations while delivering exceptional service standards.

This role requires the ability to forecast inventory needs, negotiate with vendors, manage budgets, oversee purchasing operations, lead staff, and ensure compliance with company guidelines.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Manage food, beverage, paper, and operational supply purchasing.
• Source, negotiate, and procure liquor, wine, beer, and related beverage supplies.
• Process daily food, beverage, and operational requisitions.
• Create, issue, and manage purchase orders with approved vendors.
• Receive and verify vendor deliveries against purchase orders and invoices.
• Inspect deliveries for accuracy, quality, and any damages.
• Ensure all inventory is properly labeled, stored, rotated, and secured in accordance with food safety and storage standards.
• Maintain an organized, secure, and compliant liquor storage area.
• Maintain accurate purchasing, receiving, inventory, and invoice records.
• File and organize purchasing documentation by department and processing date.
• Assist with month-end inventory counts and inventory reconciliation.
• Monitor inventory levels and proactively forecast purchasing needs.
• Build and maintain professional relationships with approved vendors and distributors.
• Assist with vendor negotiations to maximize quality, service, and cost savings.
• Ensure purchasing activities comply with company policies and all applicable federal, state, and local regulations, including alcohol compliance requirements.
• Follow all safety, security, and loss prevention procedures.
• Partner with the Director of Food & Beverage, Director of Catering, Concessions Manager, Executive Chef, and Finance team on purchasing strategies and inventory management.
• Perform other duties as assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential function with professionalism, initiative, and enthusiasm. The requirements listed below are representative of the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Bachelor’s degree preferred.
• Minimum of three (3) years of purchasing, procurement, warehouse, or inventory management experience, preferably within sports, entertainment, hospitality, or large-scale food and beverage operations.
• Experience negotiating with vendors and managing supplier relationships.
• Strong knowledge of purchasing, receiving, inventory control, and cost management practices.
• Demonstrated leadership skills with the ability to motivate, coach, and develop team members.
• Ability to organize multiple priorities, manage projects, and meet deadlines in a fast-paced environment.
• Strong analytical, forecasting, and logistics skills.
• Excellent written, verbal, and interpersonal communication skills.
• Customer service-oriented with the ability to build positive working relationships across all levels of the organization.
• High level of integrity with a commitment to honest and ethical business practices.
• Adaptable to changing business needs and able to respond quickly in a dynamic environment.
• Proficiency in Microsoft Office Suite, including Excel, Word, and PowerPoint.
• Experience with inventory management systems and point-of-sale (POS) systems required.
• Ability to develop reports, proposals, and operational recommendations.
• LEAD Certification required or the ability to obtain certification upon hire.
• ServSafe Certification required or the ability to obtain certification upon hire.
• Must be available to work evenings, weekends, holidays, and extended hours as business demands require.

LEGENDS GLOBAL

Legends Global is the premier partner to the world’s greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach. Our network of more than 450 venues worldwide hosts over 20,000 events and entertains 165 million guests each year. Our expertise spans every component of world-class live events and venues, including feasibility and consulting, owner’s representation, sales, partnerships, hospitality, merchandise, venue management, and content and booking.

The Legends Global culture is built on respect, ambitious thinking, collaboration, and bold action. We are committed to fostering an inclusive workplace where everyone can be authentic, make an impact, and grow their career. Winning is an everyday commitment at Legends, and our success comes from working together as one unified team. Sound like a winning formula? Join us!

NOTE:

The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.