Purchasing Coordinator

Airtron; Town of Charlotte (NY); On-site; CAD 38,000 - 52,000; Full time

Job summary

Airtron Heating & Air Conditioning is seeking a dedicated Purchasing Assistant to support the Purchasing Manager in a fast-paced HVAC environment.

Key duties include creating and tracking purchase orders, maintaining records, and vendor research to optimize costs, while collaborating with warehouse and other departments. Strong Excel/Office skills and 2+ years experience are required; a High School Diploma or GED is essential, with college coursework a plus.

Qualifications

• 2+ years experience with purchasing duties, preferably in construction or HVAC
• General computer competency; at least 1 year in Excel, Word, and Outlook
• Must communicate in English effectively, verbally and in writing
• Overtime with little notice and weekend hours may be required

Responsibilities

• Assists Purchasing Manager and purchasing department
• Participates in monthly inventory counts
• Monitors inventory and notifies Purchasing Manager as needed
• Prepare and execute purchase orders, ensuring job costs are reflected
• Maintains purchasing records
• Performs vendor research to enhance profitability and reduce costs
• Monitors vendor performance and provides feedback
• Collaborates with warehouse staff to reconcile receiving discrepancies
• Works with other departments as needed
• Follows safety policies and procedures
• Other duties as assigned

Skills

Customer service mindset

Teamwork

Communication

Attention to detail

Education

High School Diploma or GED

College coursework

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

At Airtron Heating & Air Conditioning, we help homeowners stay comfortable year-round with trusted heating, cooling, and HVAC solutions. For more than 40 years, we’ve built our reputation by showing up, doing quality work, and treating customers with honesty and respect. We’re proud to be the neighbor people can count on—and we’re looking for team members who share that same commitment to serving others and doing the job right.

At Airtron, we’re looking for people who take pride in their work, care about their teammates, and are committed to delivering an exceptional experience for every customer. If that sounds like you, we’d love to have you on our team.

Essential Duties/Responsibilities*:

• Assists purchasing department and Purchasing Manager
• Participates in monthly inventory counts
• Monitors inventory counts and proactively notifies Purchasing Manager as needed
• Prepare and execute purchase orders, ensuring job costs are properly reflected
• Maintains purchasing records
• Performs vendor research and selection to enhance profitability, reduce costs and boost efficiency
• Monitors vendor performance, providing feedback to Purchasing Manager
• Works with warehouse staff to reconcile receiving discrepancies
• Collaborates with other departments as needed
• Follows safety policies and procedures
• Other duties as assigned

Duties may vary by location.

Minimum Requirements:

• 2+ years prior experience with purchasing duties, preferably in a construction or HVAC company
• General computer competency is required, including a minimum of 1-year experience Microsoft Excel, Word, and Outlook
• High School Diploma or GED
• Must be able to communicate in English effectively, both verbally and in writing
• Ability to work overtime with little notice_;_ weekends hours may occasionally be required

Preferred Qualifications:

• Completed college course work

Additional Knowledge, Skills and Abilities:

• Customer service mindset
• Ability to work independently and as part of a team
• Excellent written and verbal communication skills
• Able to work in a fast-paced environment
• Strong organizational skills, attention to detail and the ability to multi-task
• Willingness to learn and be a part of a team
• Positive attitude and a team player
• Related work experience may be substituted for education
• Ability to build positive relationships with customers, both internal and external
• Willingness and ability to work collaboratively with all levels of the organization
• Safety mindset and acceptance of a safety culture

Working Conditions:

• Open office environment
• Fast-paced environment

Physical Requirements:

• Must be able to lift/move up to 20 pounds frequently
• Frequently performs tasks requiring bending at the waist, kneeling or crouching
• Must be able to adhere to long periods of standing, walking or sitting
• Ability to hear, understand and distinguish speech and/or other sounds to operate phones or other office equipment safely.
• With natural or corrected vision, able to see and focus for close, distance, peripheral vision with normal depth perception
• Ability to express or exchange ideas by means of the spoken word to impart oral information to others
• Ability to enter text or data into a computer by means of a traditional keyboard or 10-key numeric keypad
• Must be able to use arms and hands to reach overhead, signal, grab, hold, lift, turn, push and pull objects and tools

Airtron is an equal opportunity employer committed to diversity and inclusion. All qualified applicants will receive consideration for employment without regard to race, color, sex, pregnancy, sexual orientation, age, religion, creed, national origin, gender identity, disability, military/veteran status, genetic information or any other categories protected by applicable law.

The job description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of Airtron.