Purchasing Coordinator

Airtron LLC; Charlotte (NC); On-site; USD 38,000 - 48,000; Full time

Job summary

Airtron Heating & Air Conditioning is seeking a Purchasing Assistant to support the Purchasing Manager, participate in monthly inventory and prepare purchase orders. You will maintain records, research vendors, and coordinate with warehouse staff to resolve discrepancies. Strong communication and organizational skills are essential.

Requirements include 2+ years in purchasing (HVAC/construction preferred) and a HS diploma or GED. Open to team players in a fast-paced setting.

Qualifications

• 2+ years purchasing experience, preferably in construction or HVAC.
• Proficient with Microsoft Excel, Word and Outlook.
• High School Diploma or GED required.

Responsibilities

• Assist Purchasing Manager and department.
• Participate in monthly inventory counts and report variances.
• Prepare and execute purchase orders; reflect job costs accurately.
• Maintain purchasing records and vendor files.
• Research and select vendors to improve profitability and efficiency.
• Coordinate with warehouse and other departments; follow safety policies.

Skills

Purchasing experience

Vendor coordination

Communication skills

Education

High School Diploma or GED

Tools

Microsoft Excel

Microsoft Word

Outlook

Job description

At Airtron Heating & Air Conditioning, we help homeowners stay comfortable year-round with trusted heating, cooling, and HVAC solutions. For more than 40 years, we've built our reputation by showing up, doing quality work, and treating customers with honesty and respect. We're proud to be the neighbor people can count on - and we're looking for team members who share that same commitment to serving others and doing the job right. At Airtron, we're looking for people who take pride in their work, care about their teammates, and are committed to delivering an exceptional experience for every customer. If that sounds like you, we'd love to have you on our team.

Essential Duties/Responsibilities

• Assists purchasing department and Purchasing Manager
• Participates in monthly inventory counts
• Monitors inventory counts and proactively notifies Purchasing Manager as needed
• Prepare and execute purchase orders, ensuring job costs are properly reflected
• Maintains purchasing records
• Performs vendor research and selection to enhance profitability, reduce costs and boost efficiency
• Monitors vendor performance, providing feedback to Purchasing Manager
• Works with warehouse staff to reconcile receiving discrepancies
• Collaborates with other departments as needed
• Follows safety policies and procedures
• Other duties as assigned
• Duties may vary by location.

Minimum Requirements

• 2+ years prior experience with purchasing duties, preferably in a construction or HVAC company
• General computer competency is required, including a minimum of 1-year experience Microsoft Excel, Word, and Outlook
• High School Diploma or GED
• Must be able to communicate in English effectively, both verbally and in writing
• Ability to work overtime with little notice; weekends hours may occasionally be required

Preferred Qualifications

• Completed college course work

Additional Knowledge, Skills and Abilities

• Customer service mindset
• Ability to work independently and as part of a team
• Excellent written and verbal communication skills
• Able to work in a fast-paced environment
• Strong organizational skills, attention to detail and the ability to multi-task
• Willingness to learn and be a part of a team
• Positive attitude and a team player
• Related work experience may be substituted for education
• Ability to build positive relationships with customers, both internal and external
• Willingness and ability to work collaboratively with all levels of the organization
• Safety mindset and acceptance of a safety culture

Working Conditions

• Open office environment
• Fast-paced environment

Physical Requirements

• Must be able to lift/move up to 20 pounds frequently
• Frequently performs tasks requiring bending at the waist, kneeling or crouching
• Must be able to adhere to long periods of standing, walking or sitting
• Ability to hear, understand and distinguish speech and/or other sounds to operate phones or other office equipment safely.
• With natural or corrected vision, able to see and focus for close, distance, peripheral vision with normal depth perception
• Ability to express or exchange ideas by means of the spoken word to impart oral information to others
• Ability to enter text or data into a computer by means of a traditional keyboard or 10-key numeric keypad
• Must be able to use arms and hands to reach overhead, signal, grab, hold, lift, turn, push and pull objects and tools

Airtron is an equal opportunity employer committed to diversity and inclusion. All qualified applicants will receive consideration for employment without regard to race, color, sex, pregnancy, sexual orientation, age, religion, creed, national origin, gender identity, disability, military/veteran status, genetic information or any other categories protected by applicable law.

The job description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of Airtron.

Welcome to Airtron Careers! Airtron is looking for new team members to join us! We are more than just a heating and air conditioning installer and service provider, we are a family of hard-working, dedicated, and happy technicians, residential installers, warehouse workers, dispatchers, customer service representatives, project managers, estimators, controllers, executives, and more. Being an Airtron team member is rewarding and exciting, and every day we get to see our customers smile. We have earned our reputation for excellence. We are proud to work at Airtron, whether it's in Ohio, Texas, Indiana, Maryland, North Carolina, or Tennessee.