Purchasing Coordinator

Ever; San Francisco (CA); On-site; USD 120,000 - 160,000; Full time

Job summary

Ever in San Francisco is seeking a Procurement Manager to lead procurement across Sales and Recon operations, focusing on launching new sites and enabling rapid expansion. You will build vendor networks, manage budgets, negotiate terms, and standardize purchasing while collaborating with Expansion, Operations, Finance, and site leadership.

This role requires travel to launch locations and the ability to develop scalable procurement playbooks to support Ever's growing network.

Qualifications

• Three or more years of experience in procurement, purchasing, supply chain, vendor management, operations, or a related field.
• Experience managing multiple vendors, purchase orders, budgets, and delivery timelines.
• Highly organized, with the ability to manage multiple concurrent projects and deadlines.
• Strong communication skills and the ability to work cross functionally with Operations, Finance, Project Management, and site leadership.

Responsibilities

• Launch procurement planning and execution for new Sales and Recon locations.
• Develop site specific equipment, tool, supply, and inventory requirements.
• Build purchasing plans aligned with launch timelines and operational readiness milestones.
• Coordinate deliveries, installations, and vendor scheduling with project and site teams.
• Identify long lead items and procurement risks early to prevent launch delays.
• Travel to launch locations to support procurement and onsite readiness.
• Source, evaluate, and onboard vendors across equipment, tools, supplies, facility services, and other operational needs.
• Obtain and compare quotes to ensure competitive pricing, quality, and service.
• Negotiate pricing, terms, service expectations, and purchasing agreements.
• Manage vendor performance, delivery timelines, quality, and responsiveness.
• Identify opportunities to consolidate vendors and leverage company wide purchasing volume.
• Own purchasing activity within approved launch and operational budgets.
• Identify cost saving opportunities without sacrificing quality or readiness.
• Maintain accurate purchasing records, including orders, vendors, pricing, and agreements.
• Establish standard equipment, tool, and supply packages for Ever facilities.
• Maintain appropriate inventory levels and reorder points to reduce emergency spend.
• Build and improve Ever's procurement playbook for efficient launches.

Skills

Vendor management

Procurement planning

Budget management

Negotiation

Cross-functional collaboration

Vendor sourcing

Communication skills

Job description

Employment Type: Full Time

Travel: Ever is building a modern automotive retail experience centered on electric vehicles. We are creating a customer focused, technology enabled platform that makes purchasing and owning an EV more transparent, efficient, and enjoyable.

As Ever expands into new markets, we need a disciplined procurement function that equips each location to launch successfully and operate efficiently.

The Procurement Manager leads procurement, vendor coordination, and purchasing strategy across Ever's Sales and Recon operations, with a primary focus on supporting new site launches and continued expansion.

This role ensures each location has the equipment, tools, supplies, vendors, and operational resources needed to launch successfully and operate efficiently. The Procurement Manager partners closely with Expansion, Operations, Recon, Sales, Finance, and Accounting to manage procurement from early planning and vendor sourcing through purchasing, delivery, and site readiness.

Outside of active launches, this role focuses on strengthening Ever's vendor network, reducing costs, standardizing purchasing, and preparing for upcoming launches.

Launch Procurement and Readiness

• Own procurement planning and execution for new Sales and Recon locations.
• Develop site specific equipment, tool, supply, and inventory requirements.
• Build purchasing plans aligned with launch timelines and operational readiness milestones.
• Coordinate deliveries, installations, and vendor scheduling with project and site teams.
• Identify long lead items and procurement risks early to prevent launch delays.
• Support vehicle logistics and readiness needs associated with new site launches.
• Travel to launch locations as needed to support procurement and onsite readiness.

Source, evaluate, and onboard vendors across equipment, tools, supplies, facility services, and other operational needs.

• Obtain and compare quotes to ensure competitive pricing, quality, and service.
• Negotiate pricing, terms, service expectations, and purchasing agreements.
• Manage vendor performance, delivery timelines, quality, and responsiveness.
• Identify opportunities to consolidate vendors and leverage company wide purchasing volume.

Purchasing and Budget Management

• Own purchasing activity within approved launch and operational budgets.
• Identify cost saving opportunities without sacrificing operational quality or readiness.
• Maintain accurate purchasing records, including orders, vendors, pricing, and agreements.

Inventory and Standardization

• Establish standard equipment, tool, and supply packages for Ever facilities.
• Maintain appropriate inventory levels for commonly used operational supplies and launch materials.
• Develop reorder points and purchasing standards to reduce emergency and unnecessary spend.
• Maintain preferred vendor lists, pricing benchmarks, and equipment specifications.
• Build and continuously improve Ever's procurement playbook so every launch becomes more efficient and predictable.

Three or more years of experience in procurement, purchasing, supply chain, vendor management, operations, or a related field.

• Experience managing multiple vendors, purchase orders, budgets, and delivery timelines.
• Highly organized, with the ability to manage multiple concurrent projects and deadlines.
• Comfort building processes and systems in a fast paced, high growth environment.
• Strong communication skills and the ability to work cross functionally with Operations, Finance, Project Management, and site leadership.
• Ability and willingness to travel as needed to support new site launches, vendor coordination, procurement activities, and onsite operational readiness.

Experience supporting automotive, retail, construction, facilities, or multi site operations.

• Experience supporting new site openings or expansion programs.

Build the procurement function for a growing EV retailer.

• Create purchasing standards and vendor relationships that will support Ever's expansion into new markets.
• Work closely with leaders across Expansion, Operations, Recon, Sales, Finance, and Accounting.
• Help make each new Ever location more efficient, predictable, and ready to serve customers from day one.

We are committed to building an inclusive workplace and consider qualified applicants without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, ancestry, age, disability, veteran status, genetic information, or any other status protected by applicable law.