Purchasing Coordinator

Thistle Farms; Nashville (TN); On-site; USD 42,000 - 62,000; Full time

Job summary

Thistle Farms Body & Home in Nashville, TN seeks a Purchasing Coordinator to support manufacturing operations by procuring raw materials, components, supplies and services required to produce and deliver Thistle Farms' products.

You will create and process purchase orders, coordinate with suppliers, maintain procurement records, and help ensure uninterrupted production while complying with company policies and quality standards.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• 2+ years purchasing or clerical experience in manufacturing.
• Experience with ERP/MRP systems and Excel is required.

Responsibilities

• Create, issue and track purchase orders for raw materials, components, and supplies.
• Coordinate with suppliers on pricing, lead times, order confirmations, and delivery schedules.
• Maintain procurement records and ensure on-time delivery to meet production needs.
• Monitor stock levels and initiate timely orders to prevent shortages.
• Comply with company policies, quality standards and regulatory requirements.

Skills

Vendor coordination

Attention to detail

Communication

Problem solving

Time management

Education

High School diploma or equivalent

Associate degree in business or related field

Tools

ERP/MRP systems

Microsoft Excel

Job description

Job Details

Job Location: Body & Home Manufacturing site - Nashville, TN 37209
Position Type: Full Time
Education Level: High School
Travel Percentage: Negligible
Job Shift: Day
Job Category: Manufacturing

Position Summary

As the Purchasing Coordinator at Thistle Farms Body & Home, you will embody Thistle Farms' core values of radical hospitality and quality matters as you support the manufacturing operations by ensuring timely and accurate procurement of raw materials, components, supplies and services required to produce and deliver Thistle Farms' products.

Body & Home Overview

Our Body & Home operation manufactures and distributes body care and home products to customers across the country. We manufacture across ~20 product categories and manage ~1,700 finished product SKUs. We manage domestic and international supplier relationships to procure and purchase over 500 individual raw material SKUs across our vendor relationships.

Additional Information

In this role, you will be responsible for working across the organization (1) to create and process purchase orders, (2) to communicate and coordinate with suppliers, (3) to maintain procurement records and (4) to support efficient and uninterrupted manufacturing operations.

Duties & Responsibilities

• Consistently monitors and communicates multiple operational items with the Inventory and Warehouse Manager and Production Manager to include:
  • Reviews and proactively manages forecasted raw material, component and supply requirements.
  • Creates, issues and tracks purchase orders for raw materials, components, supplies and other production-related services.
  • Communicates with suppliers regarding pricing, lead times, order confirmations and delivery schedules.
  • Supports inventory control by monitoring stock levels, initiating timely orders and alerting the Organization of shortages.
• Ensures all purchase requisitions and purchase orders are appropriately approved and recorded in the Inventory Management system.
• Maintains accurate purchasing, supplier and material records in the Inventory Management system.
• Monitors purchase orders and follows up on outstanding orders to ensure on-time delivery to meet production requirements.
• Assists the Inventory and Warehouse Manager to resolve discrepancies related to shortages, damaged materials, pricing and delivery delays.
• Ensures procurement activities comply with company policies, quality standards and regulatory requirements.
• Attends meetings and training as assigned.
• Completes other duties as assigned.

Qualifications – Minimum Requirements

• Position requires a high school diploma or equivalent; associate degree in business, supply chain, or related field preferred and 2+ years of previous experience in purchasing or clerical roles within a manufacturing environment. Must have experience using ERP/MRP systems and Microsoft Office (especially Excel).

Physical Requirements

• Performing the duties of this position requires the ability to sit, stand for extended periods of time, and walk throughout manufacturing and warehouse areas, bending, standing, lifting and reaching arms above head.
• Performing the duties of this position requires the ability lift 15 lbs. Regularly and up to 40lbs occasionally.

Working Conditions

• Primarily office-based with regular interaction with production and warehouse areas.
• Standard business operating hours and schedule (8 hours; 5 days weekly).

Skills & Competencies

• Demonstrates effective communication and vendor coordination skills.
• Demonstrates the ability to work effectively and efficiently in a fast-paced environment.
• Demonstrates a high level of organization and attention to detail, maintains a clean and functional workspace.
• Demonstrates the ability to prioritize tasks in a fast-paced production environment.
• Demonstrates the ability to analyze, purchase, track and organize hundreds of individual SKUs across dozens of vendors.
• Demonstrates familiarity with manufacturing materials, BOMs (bill of materials), and production processes is an asset.
• Demonstrates strong problem-solving skills related to supply shortages and delivery issues.
• Demonstrates excellent time management and the ability to meet production-driven deadlines.
• Demonstrates a foundational understanding of inventory management and purchasing procedures.
• Demonstrates the ability to work collaboratively with cross-functional manufacturing teams.

Equal Employment Opportunities

Thistle Farms provides equal employment opportunities without regard to race, color, creed, ancestry, national origin, ethnicity, sex, gender, sexual orientation, marital status, religion, age, disability, gender identity, genetic information, service in the military, or any other characteristic protected under applicable federal, state, or local law. Equal employment opportunities apply to all terms and conditions of employment. Thistle Farms reserves the rights to modify, interpret, or apply this job description in any way the organization desires. This job description in no way implies that these are the only duties, including essential duties, to be performed by the employee occupying this position. Reasonable accommodations may be made to reasonably accommodate qualified individuals with disabilities. This job description is not an employment contract, implied or otherwise. The employment relationship remains "At-Will".