Purchasing Coordinator

Sunrider International; Midlothian (TX); On-site; USD 42,000 - 56,000; Full time

Job summary

Sunrider International is seeking a detail-oriented Purchasing Coordinator to provide administrative and procurement support to the Purchasing team. The role blends documentation coordination with hands-on buyer tasks and cross-functional collaboration across purchasing, quality, and legal.

You will manage supplier documentation, assist with purchase orders, maintain ERP records, generate reports, and help ensure compliance.

Qualifications

• Exceptional organizational skills and high attention to detail.
• Ability to prioritize and manage multiple tasks/projects simultaneously.
• Experience working cross-functionally with Purchasing, Quality, and Legal teams.
• Proficiency with Microsoft Office (Excel, Outlook, Word).

Responsibilities

• Request and track supplier documentation and route to internal teams
• Collaborate with Quality to ensure accurate supplier filings for compliance
• Support Legal with documentation requests for contracts and procurement paperwork
• Prepare reports, tracking logs, and status updates for documentation needs
• Assist Purchasing with buyer duties, including placing and tracking orders
• Handle day-to-day procurement tasks such as order follow-up and supplier communication
• Maintain procurement records in the ERP system
• Assist in obtaining quotes and confirming order details
• Manage multiple small projects across purchasing, quality and legal support
• Communicate status updates and flag delays to stakeholders

Skills

Organizational skills

Task prioritization

Cross-functional collaboration

MS Office (Excel, Outlook, Word)

Tools

ERP systems (SAP, Oracle, NetSuite)

Job description

Position Summary

The Purchasing Coordinator provides administrative and procurement support to the Purchasing team, with a primary focus on documentation coordination and cross-functional support. This role combines organizational and administrative work with some hands-on buyer responsibilities and procurement tasks. The ideal candidate is highly detail-oriented, organized, and able to manage multiple priorities and projects.

Key Responsibilities

• Request, track, and collect required documentation from suppliers (e.g., certifications, compliance documents, contracts) and route to the appropriate internal teams
• Partner closely with the Quality team to ensure supplier documentation is gathered accurately and submitted in a timely manner to support recordkeeping and compliance needs
• Support the Legal team with documentation requests related to supplier contracts, agreements, and other procurement-related paperwork
• Assist with preparing reports, tracking logs, and status updates for ongoing documentation needs
• Assist the Purchasing team with buyer responsibilities as needed, including placing and tracking purchase orders
• Support day-to-day procurement tasks such as order follow-up, supplier communication, and resolving basic order discrepancies as needed
• Help maintain accurate procurement records within the ERP system
• Assist with basic procurement processes, including obtaining quotes and confirming order details as directed
• Manage and prioritize a variety of small projects and assignments across purchasing, quality, and legal support functions
• Balance competing deadlines and shifting priorities while maintaining accuracy and attention to detail
• Proactively communicate status updates and flag potential delays or issues to relevant stakeholders

Qualifications

Required

• Exceptional organizational skills and high attention to detail
• Strong ability to prioritize and manage multiple tasks/projects simultaneously
• Comfortable working cross-functionally with Purchasing, Quality, and Legal teams
• Proficiency with Microsoft Office (Excel, Outlook, Word)

Preferred

• Familiarity with ERP systems (e.g., SAP, Oracle, NetSuite, or similar)
• General knowledge of procurement processes (purchase orders, supplier communication, order tracking)
• Prior experience in an administrative, purchasing, or coordinator role

Work Environment

This role works closely with internal teams including Purchasing, Quality, and Legal, and will require regular communication with external suppliers.

Note: This job description is intended to convey information essential to understanding the scope of the role. It is not intended to be an exhaustive list of responsibilities, duties, and skills required.