Purchasing Coordinator

J&B Industrial Services; Lubbock (TX); On-site; USD 52,000 - 76,000; Full time

Job summary

J&B Industrial Services seeks a Purchasing Specialist to manage PO entry, supplier coordination, and post-entry supply chain tracking. You will interact with both foreign and domestic suppliers to maintain pricing and delivery schedules and act as the liaison between supply and demand orders.

Responsibilities include precise PO entry, data analysis for inventory, and maintaining supplier price lists while resolving invoice discrepancies and expediting orders as needed.

Qualifications

• 3 to 5 years of related purchasing experience.
• Experience with metals, alloys, and casting products.
• Strong understanding of manufactured/engineered components.
• Knowledge of Foreign Trade Zone regulations.
• Excellent organizational and communication skills.
• Strong attention to detail and ability to manage multiple priorities.

Responsibilities

• Enter, prove and maintain purchase orders with accuracy.
• Analyze data to maintain appropriate inventory levels.
• Maintain supplier price lists and supplier invoices.
• Expedite orders; resolve discrepancies in PO data.
• Communicate with suppliers and internal teams for timely order processing.
• Prepare and present purchase order updates at production meetings.

Skills

MRP systems

Organizational skills

Communication skills

Team player

Time management

Attention to detail

Microsoft Office

Education

College degree preferred

High school diploma required

Tools

Microsoft Excel

MS Outlook

MRP software

Job description

SUMMARY

Under minimal supervision, performs all duties related to purchase order entry and post-entry supply chain tracking. Interacts with suppliers, both foreign and domestic, to maintain pricing and delivery scheduling. Interacts with internal personnel as a liaison between supply orders and demand orders.

ESSENTIAL DUTIES AND RESPONSIBILITIES

(include the following, however, other duties may apply.)

• Precise entry, proving, maintenance and submission of purchase orders based on customer demand, Material Requirements Planning and management direction.
• Accurately analyze data based on forecast and history to maintain accurate inventory levels.
• Accurate entry, proving and maintenance of supplier continued shipments.
• Maintain a superior level of accuracy while creating and verifying purchase order information, including product costing, shipping instructions, etc.
• Coordinate order status reports submissions from supplier. Resolve changes and discrepancies and update purchase order information accordingly.
• Route purchase order review and follow-up, and expediting of orderer information.
• Maintain supplier price lists.
• Review and resolve supplier invoice discrepancies.
• Quote material from a minimum of three different suppliers.
• Attend production meeting and report with purchasing updates to the appropriate personnel on time.
• Report on-timely-delivery monthly or as requested for domestic and international suppliers.
• Back up and support Production Scheduler as needed.
• Communicate professionally and courteously directly with suppliers in relation to order processing as required to resolve issues and receive order acknowledgement.
• E-File all order documents and electronically attaches to appropriate system locations per document management system.
• Maintain stock levels of supplies and make maintenance, repair and operating purchases.

QUALIFICATIONS

• To perform this job satisfactorily, an individual must be able to perform each essential duty satisfactorily.
• Knowledge and understanding of the regulations and requirements of operating within a Foreign Trade Zone.
• Must be familiar with analysis and maintenance of MRP systems.
• Communicate honestly, professionally and respectfully with others and demonstrate effective listening skills.
• Excellent organizational and communication skills.
• Strong, ambitious, motivated team player, leadership, interpersonal, time management skills. Strong attention to detail and concern of importance.
• Excellent mechanical and conceptual skills with knowledge base of the manufacturing industry.
• Ability to manage multiple projects with minimum direction.
• Strong computer skills including Microsoft Office Outlook, Excel, etc.

EDUCATION and/or EXPERIENCE

• 3 to 5 years of related experience minimum in purchasing.
• Experience with various metals, alloys, and casting products.
• College Degree preferred; high school diploma required.
• Strong understanding of manufactured/engineered components.