Purchasing Coordinator

Hyperion Materials & Technologies Inc.; Latrobe (Westmoreland County); On-site; USD 42,000 - 60,000; Full time

Job summary

Hyperion Materials & Technologies Inc. in the Western PA region is seeking a Purchasing Coordinator to manage procurement of indirect materials, office supplies, and operational items across multiple locations.

You will issue and track purchase orders in the ERP system and coordinate supplier deliveries. Ideal candidates are highly organized, detail-oriented, with strong communication skills and the ability to work with internal teams and suppliers to ensure timely availability of materials at

Qualifications

• Highly organized and detail oriented.
• Excellent verbal and written communication.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience building productive supplier relationships.

Responsibilities

• Procure indirect materials, consumables, and office supplies for multiple locations.
• Create, issue, and manage purchase orders in the ERP system.
• Monitor open purchase orders and expedite deliveries as needed.
• Obtain quotations and compare pricing from suppliers.
• Ensure purchasing activities comply with company policies and procedures.
• Maintain purchasing records and documentation.
• Support mail distribution and administrative tasks as needed.
• Communicate with internal stakeholders and suppliers to resolve issues.

Skills

Highly organized

Detail oriented

Excellent communication

Time management

Supplier relationships

Tools

ERP systems (Infor M3, SAP, Oracle)

Job description

The Purchasing Coordinator is responsible for managing the procurement of indirect materials, consumables, and operational supplies to support business operations across multiple locations. This role coordinates purchase orders, maintains supplier relationships, monitors inventory levels, and ensures timely delivery of materials while supporting departmental purchasing needs. The Purchasing Coordinator will support administrative tasks in the front office including mail distribution, scanning, filing, and other administrative tasks as needed.

Essential Duties and Responsibilities

• Procure indirect materials, consumables, office supplies, maintenance spare parts, services, and other operational requirements for multiple locations.
• Create, issue, and manage purchase orders within the ERP system accurately and timely.
• Monitor open purchase orders and expedite deliveries as necessary.
• Obtain quotations and compare pricing from suppliers.
• Ensure purchasing activities comply with company policies and procedures.
• Maintain accurate purchasing records and documentation.
• Manages mailing system with USPS and other outgoing packages/documents.
• Support receiving activities and coordinate distribution of incoming materials when required.
• Maintain purchasing files, records, and supporting documentation.
• Assist with invoice discrepancies and vendor inquiries.
• Support mail distribution, scanning, filing, and other administrative tasks as needed.
• Participate in departmental and cross-functional meetings.
• Respond to customer inquiries and complaints. Escalates and routes to appropriate individuals to resolve.
• Serve as the primary point of contact for assigned suppliers.
• Follow up on order confirmations, delivery schedules, and shipment status.
• Resolve supplier issues related to pricing, quality, shortages, and delivery performance.
• Assist in evaluating supplier performance and identifying opportunities for improvement.

Qualifications

The ideal candidate is highly organized, detail-oriented, and capable of working effectively with suppliers and internal stakeholders to ensure materials are available when needed and purchased at competitive prices.

Education and/or Work Experience

• 2+ years of purchasing, procurement, customer service, or administrative experience preferred.
• Manufacturing or industrial environment experience preferred.
• Experience using ERP systems such as Infor M3, SAP, Oracle, or similar systems preferred.

Technical Skills/Physical Requirements

• Strong organizational and time-management skills.
• Excellent verbal and written communication abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong attention to detail and accuracy.
• Proficiency in Microsoft Office, particularly Excel.
• Ability to build productive relationships with suppliers and internal customers.
• Problem-solving and decision-making skills.

Travel

• Purchasing Coordinator will work with location in Western PA and Travel outside this area is not required.